FINANCE & ADMINISTRATIVE
COMMITTEE
2002-05-21 - Canada Room
Meeting No. 9
Attendance
|
Councillor G. McKelvey
|
J. Livey,
Chief Administrative Officer
A. Taylor,
Commissioner of Corporate Services
J. Mascarin,
Assistant Town Solicitor
B. Cribbett,
Treasurer
J. Baird,
Acting Commissioner of Development Services
J. Allen,
Chief Information Officer
B. Nanninga,
Executive Assistant to Mayor and Council
P.
Wealleans, Director of Taxation
B. Varner,
Real Property Manager
J. Klaus,
General Manager of Waterworks
J. Lustig,
Manager, Financial Planning
P. Loukes,
Acting Commissioner of Community
and Fire Services
B. Misra,
Manager, Business Application Support
J. Swan,
Senior Systems Analyst
P. Miller,
Acting Town Clerk
J. Kee,
Committee Clerk
|
The Finance
& Administrative Committee convened at the hour of 9:05 a.m. with
Councillor K. Usman in the Chair.
DISCLOSURE OF INTEREST
None declared.
1. ABIDIEN
INC. - MODEL HOME AGREEMENT
LOTS 3 AND 4, 19TM-98005 (8.4)
Moved
by Regional Councillor G. Landon
Seconded
by Councillor J. Virgilio
That
the Town be authorized to enter into a Model Home Agreement with Abidien Inc.
with respect to Lots 3 and 4, on Draft Plan of Subdivision 19TM-98005 and that
the Mayor and Clerk be authorized to execute the agreement in a form
satisfactory to the Town Solicitor.
CARRIED
2. ABIDIEN
INC. - MODEL HOME AGREEMENT
LOT 1, 19TM-97009 (8.4)
Moved
by Regional Councillor G. Landon
Seconded
by Councillor J. Virgilio
That
the Town be authorized to enter into a Model Home Agreement with Abidien Inc.
with respect to Lot 1, on Draft Plan of Subdivision 19TM-97009 and that the
Mayor and Clerk be authorized to execute the agreement in a form satisfactory
to the Town Solicitor.
CARRIED
3. PRIVATIZATION
OF HYDRO ONE (13.5.1)
The
Chief Administrative Officer advised that a copy of the Town of Markham staff
report would be forwarded, in addition to other pertinent information.
Moved
by Councillor D. Horchik
Seconded
by Councillor J. Virgilio
That the report entitled 'Privatization of
Hydro One' be received;
And that the resolution passed by the Council
of the Regional Municipality of Durham, at their meeting held on March 27,
2002, requesting that the Province of Ontario not sell Hydro One, be endorsed;
And that copies of this resolution be
circulated to all municipalities, A.M.O. and all M.P.P.'s in Ontario.
CARRIED
4. AMALCO
II (13.7)
Moved
by Councillor G. McKelvey
Seconded
by Councillor J. Virgilio
That Council supports a letter being forwarded to the Honourable Janet
Ecker, Minister of Finance, regarding the transfer tax exemption and that a
meeting be arranged with Minister Ecker and representatives of the Town of
Markham regarding this issue.
CARRIED
5. 2002
MARKHAM VILLAGE B.I.A. OPERATING
BUDGET (7.4)
Moved
by Regional Councillor G. Landon
Seconded
by Regional Councillor B. O'Donnell
That
the 2002 Operating Budget for the Markham Village B.I.A. in the amount of
$173,500.00 be approved.
CARRIED
6. 2002
UNIONVILLE B.I.A. OPERATING
BUDGET (7.4)
Moved
by Councillor J. Virgilio
Seconded
by Regional Councillor B. O'Donnell
That
the 2002 Operating Budget for the Unionville B.I.A. in the amount of
$140,551.00 be approved.
CARRIED
7. 2002
TAX RATES AND LEVY BY-LAW (7.3)
Moved
by Councillor D. Horchik
Seconded
by Councillor S. Daurio
That
the by-law to provide for the levy and collection of property taxes totaling
$336,898,099 required by the Town of Markham, Regional Municipality of York,
Boards of Education, and to provide for the mailing of notices requesting
payment of taxes for the year 2002, be approved;
And that
the Treasurer be authorized to set tax instalment due dates later this year for
the 2002 levy for the non-residential classes.
CARRIED
8. 4561
HIGHWAY 7, UNIONVILLE
MONTESSORI NORTH SCHOOL
LEASE AMENDING AGREEMENT (8.2)
Mr. Brian
Varner, Real Property Manager, was in attendance as resource, and explained the
Town's responsibilities with respect to this property. Following a brief discussion, staff was
requested to prepare a preliminary update on the status of properties owned by
the Town for the next Finance & Administrative Committee meeting, and also
to prepare a detailed strategy and analysis report on the properties in the
near future.
Moved
by Councillor J. Virgilio
Seconded
by Councillor D. Horchik
That
Council approve the lease amendment for 4561 Highway 7, Unionville, between the
Town of Markham and Farideh Afshar c.o.b. Montessori School North, for a period
of one (1) year commencing July 1, 2002 and to expire on June 30, 2003, at a
rate of $1,400.00 per month;
And
that the Mayor and Town Clerk be authorized to execute the lease amendment in a
form satisfactory to the Town Solicitor.
CARRIED
9. WASTEWATER COLLECTION SYSTEM
REHABILITATION AND MAINTENANCE
TENDER (7.12.1)
Mr.
Jerry Klaus, General Manager of Waterworks, was in attendance and described the
rehabilitation work planned for these projects and the method of funding to be
used.
Moved
by Regional Councillor B. O'Donnell
Seconded
by Councillor J. Virgilio
That
RFP #030-R-02 for the 'Wastewater Collection System Rehabilitation &
Maintenance' be awarded to the sole bidder, LiquiForce Sewer Services Ltd. for
an estimated total amount of $1,025,354.00 inclusive of all taxes ($987,023.00
inclusive of 3% GST);
And
that the contract be funded from a new capital project called 'Wastewater
Collection System Rehabilitation & Maintenance' established by the
consolidation of the existing capital project numbers 850, 852, 1013, 1014,
1160, 1161 and 2303;
And
that upon completion of the project, staff be directed to close the capital
account.
CARRIED
10. MARKHAM
MOBILITY FOUNDATION
8TH ANNUAL GOLF TOURNAMENT -
AUGUST 19, 2002 (12.2.6)
Moved
by Regional Councillor B. O'Donnell
Seconded
by Councillor S. Daurio
That
the request from the Markham Mobility Foundation to participate in its 8th
Annual golf tournament, lunch and barbecue dinner at the Silver Lakes Golf
& Country Club, Newmarket on Monday, August 19, 2002 at an early bird
special rate of $225 (single and $900 per foursome) be received;
And that sponsorship in the amount of $500.00
be approved and be charged to the 2002 grant budget;
And that any Member of Council who wishes to
attend may do so with costs to be paid through his/her respective budget.
CARRIED
11. GREEK
ORTHODOX COMMUNITY OF MARKHAM
REQUEST FOR SPECIAL OCCASION
PERMIT -
ANNUAL GREEK FESTIVAL - JULY
19, 20, 21 AND
JULY 26, 27, 28, 2002 (3.21)
Moved
by Regional Councillor G. Landon
Seconded
by Councillor J. Virgilio
That the Town Clerk be directed to advise the
Alcohol and Gaming Commission of Ontario that the annual Greek Festival is a
community festival held at 11359 Warden Avenue and the Town of Markham has no
objection to the issuance of a Special Occasion Permit subject to compliance
with all applicable by-laws, regulations and Town's requirements for Special
Occasion Permits with respect to temporary facilities.
CARRIED
12. THE UNIONVILLE BIA
REQUEST FOR GRANT - SUMMER CONCERT SERIES (7.6)
Moved
by Councillor J. Virgilio
Seconded
by Regional Councillor B. O'Donnell
That
the grant request from the Unionville BIA with respect to establishing a Summer
Concert Series to be held at the new bandshell in 2002, be received;
And that a one-time seed grant in the amount of $5,000.00 be approved
to the Unionville BIA for the Summer Concert Series;
And that the matter of the funding of such grant be referred to the
Commissioner of Corporate Services and Treasurer to report back to the next
meeting of the Finance & Administrative Committee to be held on Tuesday,
May 28, 2002.
CARRIED
13. REQUEST TO CHANGE MEETING TIMES - JUNE
17, 2002
FINANCE & ADMINISTRATIVE COMMITTEE &
ENVIRONMENT & TRANSPORTATION COMMITTEE (16.23)
Moved
by Regional Councillor B. O'Donnell
Seconded
by Councillor J. Virgilio
That the Standing Committee meeting times currently scheduled for June
17, 2002 be changed to the following:
9:00 a.m. -
Finance & Administrative Committee
1:00 p.m. -
Environment & Transportation Committee
CARRIED
14. VOLUNTEER APPRECIATION EVENT
TO RECOGNIZE MARKHAM VOLUNTEERS (12.2.6)
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor B. O'Donnell
That an annual volunteer appreciation event
be held on an annual basis;
And that this event be funded from the annual
grant budget in the amount of $25,000.
CARRIED
15. FORUM
CAPITAL CORPORATION (MINERVA
CAPITAL INC.) TOWN OPTION TO
PURCHASE
LANDS - 4177 HIGHWAY NO. 7
(8.6)
Moved
by Councillor D. Horchik
Seconded
by Councillor S. Daurio
That
the Town Solicitor be authorized to exercise its Option to Purchase certain
lands known as 4177 Highway No. 7 from Minerva Capital Inc., in accordance with
the Minutes of Settlement dated October 31, 2001, OMB File No. PL-991095, on or
before May 30th, 2002;
And
that the Town Solicitor and Manager of Real Property be authorized to negotiate
a purchase price with the current Owner of such property, with the final price
to be subject to Council approval.
CARRIED
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16. TOWN-WIDE CUSTOMER ACTION REQUEST SYSTEM
(12.0)
J. Allen, Chief
Information Officer, B. Misra, Manager, Business Application Support, and
J. Swan,
Senior Systems Analyst, were in attendance and gave a brief demonstration of
the new Customer Action Request (CARe) software system, which has been
developed to provide a centralized location to receive customer requests for
service, feedback, and/or complaints from both internal and external customers,
to ensure prompt response, and to track the status of requests received.
Moved
by Regional Councillor B. O'Donnell
Seconded
by Councillor S. Daurio
That the presentation and demonstration by J.
Allen, Chief Information Officer, B. Misra, Manager,
Business Application Support, and J. Swan, Senior Systems Analyst, on the new
CARe software system, be received.
CARRIED
17. STAFF AWARDED CONTRACTS FOR THE PERIOD
OF APRIL 8 TO MAY 7, 2002 (7.12)
Moved by
Regional Councillor G. Landon
Seconded by
Councillor J. Virgilio
That the
report entitled 'Staff Awarded Contracts for the period from April 8 to May 7,
2002' dated May 21, 2002 be received for information only.
CARRIED
18. ALCOHOL AND GAMING COMMISSION OF
ONTARIO GUIDELINES (3.21)
Mr.
Randy Barber, Chair, Alcohol and Gaming Commission, was in attendance and
provided an overview of the Alcohol and Gaming Commission of Ontario
regulations and guidelines with respect to applications for liquor
licences. He noted that the Commission
rarely refuses an application when all appropriate letters of compliance have
been received from the municipality.
Moved
by Councillor J. Virgilio
Seconded
by Regional Councillor B. O'Donnell
That the presentation by Mr. Randy Barber, Chair, Alcohol and Gaming
Commission, regarding the current regulations and guidelines respecting
applications for liquor licences, be received.
CARRIED
19. JAZZ
FESTIVAL - REQUEST FOR GRANT (7.6)
Moved
by Councillor S. Daurio
Seconded
by Councillor G. McKelvey
That
the request from the Markham Jazz Festival for a grant in the region of $5,000
from the Celebrate Markham programme be received.
CARRIED
20. MINISTRY
OF CITIZENSHIP - NOMINATIONS
FOR AWARDS (12.2.6)
Moved
by Regional Councillor B. O'Donnell
Seconded
by Councillor J. Virgilio
That
the request from the Ministry of Citizenship for the Town to participate in the
2002 Senior of the Year Awards be received.
CARRIED
21. WATER
WELL - 7170 HIGHWAY 7 (5.3)
Moved
by Councillor S. Daurio
Seconded
by Councillor G. McKelvey
That
the letter from Clare and Rolph Baker requesting assistance with problems
regarding Water Well at 7170 Highway 7, Markham subsequent to holding pond
being dug and test holes drilled on 9th Line, be received and referred to the
Commissioner of Community Services.
CARRIED
22. MARKHAM RUGBY FOOTBALL CLUB
REQUEST FOR SHORT TERM LOAN (6.3 & 6.10)
Moved by Regional Councillor B. O'Donnell
Seconded by Councillor G. McKelvey
That the Markham Rugby Football Club be
requested to forward their request to the Town in writing for a short term loan
to cover the cost of the purchase and installation of a heating and ventilation
system for their new clubhouse on Austin Drive;
And that when the official request is
received, a report be prepared for consideration of Council, Committee of the
Whole.
CARRIED
………………………………..
At
10:30 a.m. Committee recessed in-camera to discuss a confidential property
matter and reconvened at 10:35 a.m.
………………………………..
ADJOURNMENT
The
meeting adjourned at 10:40 a.m.