Development Services Committee Minutes

Meeting #:	Meeting Number 17
Date:	Monday, October 28, 2019 at 9:30 A.m. - 3:00 P.m.
Location:	Council Chamber

Roll Call

• Mayor Frank Scarpitti
• Deputy Mayor Don Hamilton
• Regional Councillor Joe Li
• Regional Councillor Jim Jones
• Councillor Keith Irish
• Councillor Alan Ho
• Councillor Karen Rea
• Councillor Andrew Keyes
• Councillor Amanda Collucci

Regrets

• Regional Councillor Jack Heath
• Councillor Reid McAlpine
• Councillor Khalid Usman
• Councillor Isa Lee

Staff

• Andy Taylor, Chief Administrative Officer
• Arvin Prasad, Commissioner, Development Services
• Claudia Storto, City Solicitor and Director of Human Resources
• Bryan Frois, Chief of Staff
• Brian Lee, Director, Engineering
• Biju Karumanchery, Director, Planning & Urban Design
• Ron Blake, Senior Manager, Development
• Stephen Chait, Director, Economic Growth, Culture & Entrepreneurship
• Niamh O’Laoghaire, Manager, Varley Art Gallery
• Yan Wu, Public Art Coordinator
• Patrick Wong, Senior Planner, Natural Heritage
• Francesco Santaguida, Assistant City Solicitor
• Scott Chapman, Election & Council/Committee Coordinator

​Alternate formats for this document are available upon request

---

1.

CALL TO ORDER

The Development Services Committee meeting convened at the hour of 9:40 AM in the Council Chamber with Regional Councillor Jim Jones presiding as Chair.

2.

DISCLOSURE OF PECUNIARY INTEREST

None disclosed.

3.

APPROVAL OF PREVIOUS MINUTES

3.1

DEVELOPMENT SERVICES COMMITTEE MINUTES – OCTOBER 15, 2019 (10.0)

• Moved by Deputy Mayor Don Hamilton
  Seconded by Councillor Alan Ho
  1. That the minutes of the Development Services Committee meeting held October 15, 2019, be confirmed.

   

  Carried

3.2

DEVELOPMENT SERVICES PUBLIC MEETING MINUTES – OCTOBER 7, 2019 (10.0)

• Moved by Deputy Mayor Don Hamilton
  Seconded by Councillor Alan Ho
  1. That the minutes of the Development Services Public Meeting held October 7, 2019, be confirmed.

   

  Carried

4.

PRESENTATIONS

4.1

PRESENTATION OF SERVICE AWARDS (12.2.6)

Members of Development Services Committee and senior staff recognized the following employees for their years of service:

Carla Crockett, Building Inspector II, Building Standards, 30 years

Bradley Harris, Firefighter, Fire Services, 30 years

Phillip Harrison, Firefighter, Fire Services, 30 years

Joseph Hill, Firefighter, Fire Services, 30 years

Alan Jenkins, Captain, Fire Services, 30 years

Edward Roblin, Firefighter, Fire Services, 30 years

John Roszkiewicz, Firefighter, Fire Services, 30 years

Michael Thomson, Platoon Chief, Fire Services, 30 years

Dell Wright, Firefighter, Fire Services, 30 years

Mary Hristov, Licensing Officer, Legislative Services and Communications, 30 years

John Karabourniotis, Administrative Services Coordinator, Print, Legislative Services and Communications, 30 years

Melville Mccart, Facility Operator III, Cornell C.C., Recreation Services, 30 years

Anni Hansen, Customer Service Representative, Recreation Services, 20 years

John Daniel Jones, Maintenance Assistant, Museum, Culture-Museum - Site Maintenance, 15 years

Prem Hall, Engineering Technologist/Inspector, Engineering, 15 years

Noris Dela Cruz, Manager, Information Management (IMS), Environmental Services, 15 years

Shumin Gao, Water System Engineer, Environmental Services, 15 years

Mario Roque, Waterworks Technician, Environmental Services, 15 years

Kenneth Karges, Lead, Service Management, Information Technology Services, 15 years

Beverly Chin, Contact Centre Representative, Legislative Services and Communications, 15 years

Rosaria Cozis, Manager, Contact Centre, Legislative Services and Communications, 15 years

Letta Gogas, Contact Centre Representative, Legislative Services and Communications, 15 years

Laura Gold, Council/Committee Coordinator, Legislative Services and Communications, 15 years

Ryan O'Reilly, Working Supervisor, Gardener, Operations - Parks, 15 years

Paul Willis, Sign Maintenance, Operations - Roads, 15 years

Trevor Frizzle, Facility Operator I, Recreation Services, 15 years

Scott Greer, Facility Operator II, Cornell C.C., Recreation Services, 15 years

Nancy Letman, Community Program Coordinator AQGFT, Recreation Services, 15 years

Michael Van Veghel, Facility Operator II, Angus Glen C.C., Recreation Services, 15 years

Giuseppe (Joseph) Palmisano, Manager, Transportation Planning, Engineering, 10 years

Lijing Xu, Wastewater Hydraulic Engineer, Environmental Services, 10 years

Cheryl Mcconney-Wilson, Diversity Specialist, Human Resources, 10 years

John Fourtounas, Provincial Offences Officer II, Legislative Services and Communications - Bylaws, 10 years

Tracey Anastacio, Public Utilities Coordinator, Operations, 10 years

Robert Marinzel, Technical Coordinator, Roads, Operations - Roads, 10 years

Jesse Bamber, Waterworks Operator I, Environmental Services, 5 years

Gurmit Sunak, Business Compliance Accounting Clerk, Environmental Services, 5 years

Amanda Knegje, Manager, Tax & Assessment Policy, Financial Services, 5 years

5.

DEPUTATIONS

There were no deputations.

6.

COMMUNICATIONS

There were no communications.

7.

PETITIONS

There were no petitions.

8.

CONSENT REPORTS - DEVELOPMENT AND POLICY ISSUES

8.1

HERITAGE MARKHAM COMMITTEE MINUTES – SEPTEMBER 11, 2019 (16.11)

• Moved by Deputy Mayor Don Hamilton
  Seconded by Councillor Andrew Keyes
  1. That the minutes of the Heritage Markham Committee meeting held September 11, 2019, be received for information purposes.
  Carried

8.2

PUBLIC ART ADVISORY COMMITTEE MINUTES – APRIL 11, 2019 AND AUGUST 20, 2019 (16.0)

• Moved by Councillor Keith Irish
  Seconded by Councillor Karen Rea
  1. That the minutes of the Public Art Advisory Committee meeting held April 11, 2019 and August 20, 2019, be received for information purposes.

   

  Carried

8.3

VARLEY-MCKAY ART FOUNDATION OF MARKHAM MINUTES – MAY 27, 2019 (16.0)

• Moved by Councillor Keith Irish
  Seconded by Councillor Karen Rea
  1. That the minutes of the Varley-McKay Art Foundation of Markham meeting held May 27, 2019, be received for information purposes.

   

  Carried

8.4

UPDATED FLOODPLAIN MAPPING AND REVIEW OF THE UNIONVILLE SPECIAL POLICY AREA (10.0)

There was discussion regarding the floodplain mapping process and the potential impact on property owners within the updated boundaries. Staff advised that a community information meeting will be scheduled for all affected area residents to assist landowners in understanding the updated mapping as well as development criteria within the floodplain and Special Policy Area.

• Moved by Deputy Mayor Don Hamilton
  Seconded by Councillor Karen Rea
  1. That the report entitled “Updated Floodplain Mapping and Review of the Unionville Special Policy Area” be received; and,
  2. That staff be directed to initiate a boundary review of the Unionville Special Policy Area and to prepare draft Official Plan and Zoning By-law Amendments; and,

  3. That a community information meeting be held to notify all affected property owners of the updated floodplain mapping; and,

  4. That staff be authorized to schedule a statutory Public Meeting to consider draft Official Plan and Zoning By-law Amendments, and further,

  5. That staff be authorized and directed to do all things necessary to give effect to this resolution.

  Carried

8.5

AUSTIN DRIVE PROPOSED PARKING PROHIBITION (WARD 3) (5.12)

There was discussion regarding potential parking infiltration into local streets during events hosted by the Markham Rugby Club as a result of the on-street parking prohibition. Staff advised that the Rugby Club is discussing with CF Markville a potential arrangement to use the surplus mall parking lot for overflow parking on game days.

• Moved by Deputy Mayor Don Hamilton
  Seconded by Councillor Karen Rea
  1. That the report entitled “Austin Drive Proposed Parking Prohibition (Ward 3),” be received; and,
  2. That Schedule “C” of Parking By-law 2005-188 be amended to prohibit parking on the north side of Austin Drive, between Bullock Drive and Couperthwaite Crescent (east intersection); and,
  3. That Schedule “C” of Parking By-law 2005-188 be amended to prohibit parking on the south side of Austin Drive, between Bullock Drive and a point 15 metres west of Karma Road; and,
  4. That Schedule “C” of Parking By-law 2005-188 be amended to rescind the existing parking prohibition on the north side of Austin Drive, between Bullock Drive and the east property limit of block no. 81 (Austin Drive Rugby Club); and,
  5. That the cost of materials and installation for the traffic signs and pavement markings in the amount of $500 be funded from capital project # 083-5350-19050-005 ‘Traffic Operational Improvements’; and,
  6. That the By-law Enforcement, Licensing & Regulatory Services be directed to enforce the parking prohibition upon installation of the signs and passing of the by-law; and further,
  7. That staff be authorized and directed to do all things necessary to give effect to this resolution.
  Carried

9.

REGULAR REPORTS - CULTURE AND ECONOMIC DEVELOPMENT ISSUES

9.1

MAKING OUR MARK: MARKHAM'S PUBLIC ART MASTER PLAN 2020 TO 2024 (6.0)

Stephen Chait, Director, Economic Growth, Culture & Entrepreneurship, addressed the Committee and introduced the item.

Niamh O'Laoghaire, Manager, Varley Art Gallery, addressed the Committee and provided members with a brief overview of the staff report and staff recommendations contained in the report.

Helena Grdadolnik, Workshop Architecture, consultant for the City of Markham, addressed the Committee and delivered a presentation on Making Our Mark: Markham's Public Art Master Plan 2020-2024. 

There was discussion regarding the appropriate role of Council in the approval of public art projects in the City. It was proposed that special projects commemorating historical events be subject to a separate process whereby Council retains final approval. It was also suggested that Council retain approval over projects exceeding a prescribed monetary threshold as well as the location of those pieces.

The Committee consented to endorse the recommendations in principle, subject to staff reporting back to Development Services Committee on a revised governance model on the process for approving public art in Markham, taking into consideration the comments raised by members.

• Moved by Mayor Frank Scarpitti
  Seconded by Councillor Amanda Collucci
  1. That the report entitled Making Our Markham: Markham’s Public Art Master Plan 2020-24 be received; and,
  2. That the Making Our Markham: Markham’s Public Art Master Plan 2020-24 be approved; and,
  3. That the five-year Public Art Implementation Plan be approved in principle, and that Council direct the Commissioner of Development Services to incorporate the Implementation Plan into annual Business Planning, Capital and Operating Budget processes and to report progress annually to Council; and,
  4. That the title of Public Art Coordinator be changed to Public Art Curator to reflect the requirements of the role; and,
  5. That staff be directed to report back on a revised governance model for the approval of public art in Markham for consideration at a future Development Services Committee meeting; and further,
  6. That staff be directed to do all things necessary to give effect to this resolution.
  Carried

10.

MOTIONS

10.1

ROAD SAFETY AWARENESS AND PROMOTION (5.10)

Councillor Amanda Collucci addressed the Committee and introduced the motion put forward as a Notice of Motion to Development Services Committee at its meeting on October 15, 2019.

There was discussion regarding the timing of an education and awareness campaign relative to the road safety audit commissioned by the City. Staff advised that the road safety audit is currently in progress and preliminary results are expected by Q1 of 2020. It was suggested that the Committee postpone consideration of a road safety education and awareness campaign until such time as the results of the road safety audit are made available.

• Development Services Committee consented to withdraw the following motion from consideration:

  Whereas road safety is an important issue that affects all road users; and,

  Whereas traffic volumes continue to increase on all roads under different jurisdictions; and,

  Whereas public transit, walking and cycling are other modes of transportation that are encouraged in Markham to reduce the reliance on single occupancy vehicles; and,

  Whereas vulnerable road users (pedestrians, cyclists, seniors, youths, etc.) are increasing in number on all roads; and,

  Whereas Markham has started working on a road network safety audit; and,

  Whereas Markham is implementing traffic speed mitigation initiatives and various road safety education programs; and,

  Whereas a consolidated road safety awareness and promotion program will improve the effectiveness of a public education and change road user behaviour; and,

  Now therefore be it resolved:

  1. That Engineering and Corporate Communication staff are requested to develop a road safety education program and branding, and to involve other jurisdictions and agencies as necessary, and to report back to the Development Services Committee in early 2020.

   

11.

NOTICES OF MOTION

There were no notices of motion.

12.

NEW/OTHER BUSINESS

12.1

PERMIT PARKING ON LOCAL STREETS IN WARD 4 AND WARD 5

Councillor Karen Rea addressed the Committee and requested that staff investigate the feasibility of implementing permit parking for residential streets surrounding the Cornell Bus Terminal in Ward 4 and Ward 5 prior to the opening of the station. Staff confirmed that they will look into this matter further.

13.

ANNOUNCEMENTS

There were no announcements.

14.

CONFIDENTIAL ITEMS

• Moved by Mayor Frank Scarpitti
  Seconded by Councillor Karen Rea

  That Development Services Committee suspend the rules of procedure to add a confidential item to the October 28, 2019 meeting agenda.

  Carried by a Two Thirds Vote
• Moved by Councillor Keith Irish
  Seconded by Deputy Mayor Don Hamilton

  That, in accordance with Section 239 (2) of the Municipal Act, Development Services Committee resolve into a confidential session at 12:01 PM to discuss the following matters:

  Carried

14.1

PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (11.0) [Section 239 (2)(b)]

Development Services Committee received a verbal update on this matter.

 

Moved by Councillor Karen Rea
Seconded by Councillor Amanda Collucci

That the Development Services Committee confidential session adjourn at 12:12 PM.

Carried

15.

ADJOURNMENT

• Moved by Deputy Mayor Don Hamilton
  Seconded by Regional Councillor Joe Li
  1. That the Development Services Committee meeting adjourn at 12:13 PM.
  Carried