GENERAL COMMITTEE
2009-09-14
Meeting
No. 18
Finance & Administrative
Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Attendance
|
|
J. Livey, Chief
Administrative Officer
C. Conrad, Town
Solicitor
A. Taylor,
Commissioner of Corporate Services
B. Librecz, Commissioner
of Community & Fire Services
J. Baird,
Commissioner of Development Services
B. Cribbett,
Treasurer
J. Lustig, Director
of Financial and Client Services
A. Tang, Manager of
Financial Planning
R. Patano, Senior Buyer
B. Snowball, Fire
Chief
K. Ross, Manager of
Development Finance
S. Colin, Manager of
Planning and Policy Development
N. Daley, Manager of
Human Resources
S. Laing, Director
of Human Resources
N. Kenea, Chief
Information Officer
A. Moore, Manager of
Purchasing
K. Dennison, Manager
of System Engineering
E. Wu, QMS Controller
K. Kitteringham,
Town Clerk
A. Brouwer, Deputy
Town Clerk
A. Tari, Committee
Clerk
|
The General Committee convened at the hour of 9:05 a.m. with Councillor
J. Virgilio in the Chair. Councillor A. Chui chaired the meeting for the community
services related items.
1. BOX GROVE
WATER (5.3)
Mr. Tom Farrar
addressed the Committee with respect to item 14 (Box Grove Water Connection
Reimbursement) to express concern that 2 homeowners may be reimbursed for their
water installation through the Box Grove Community Fund, as he claimed that
McNally Construction paid for the installation of their water. Mr. Farrar suggested that a letter be sent to
the homeowners inquiring if they paid out of their pocket for their water installation.
2. JUNE 2009 YEAR TO DATE REVIEW OF
OPERATIONS AND YEAR END
PROJECTION (7.2)
Presentation
Me. Joel Lustig, Director of Financial and Client Services delivered a brief PowerPoint presentation regarding the June 2009 year
to date review of Operations and Year end projection.
The Committee
enquired about the measurement of water loss as a result of the watermain
re-alignments throughout the Town. Staff
advised that this was considered as a part of their calculations.
There was brief
discussion regarding the draw on reserve funds as a result of the decrease in
building service revenues for 2009.
Moved by Deputy Mayor J. Heath
Seconded by Councillor J. Webster
1) That the presentation by Mr. J. Lustig,
Director of Financial & Client Services, be received.
CARRIED
3. MINUTES
OF THE JUNE 16, 2009
SANTA CLAUS PARADE COMMITTEE (16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Councillor D. Horchik
1) That the Minutes of
the June 16, 2009 Santa Claus Parade Committee be received.
CARRIED
4. MINUTES
OF THE JUNE 17, 2009
ACCESSIBILITY COMMITTEE (16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Councillor D. Horchik
1) That
the Minutes of the June 17, 2009 Accessibility Committee be received.
CARRIED
5. MINUTES
OF THE NOVEMBER 10, 2008
PARKING ADVISORY COMMITTEE (16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Councillor D. Horchik
1) That the Minutes of the November 10,
2009 Parking Advisory Committee be received.
CARRIED
6. MINUTES
OF THE JULY 21, 2009
COMMUNICATIONS COMMITTEE (16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Councillor D. Horchik
1) That
the Minutes of the July 21, 2009 Communications Committee be received.
CARRIED
7. MINUTES
OF THE JULY 8, 2009
GRANTS SUB-COMMITTEE (16.0)
Minutes
Moved
by Councillor A. Chiu
Seconded by Councillor D. Horchik
1) That the Minutes of the
July 8, 2009 Grants Sub-Committee be received.
CARRIED
8. MINUTES
OF THE MAY 25, 2009MARKHAM PUBLIC LIBRARY COMMITTEE (16.0)
Minutes
Moved by
Councillor A. Chiu
Seconded by Councillor D. Horchik
1) That the Minutes of the May 25, 2009
Markham Public Library Committee be received.
CARRIED
9. MINUTES
THE JUNE 15, 2009
BOARD OF THE VARLEY MCKAY
ART FOUNDATION (16.0)
Minutes
Moved by Councillor A. Chiu
Seconded by Councillor D. Horchik
1) That the Minutes of
the June 15, 2009 Board of the Varley McKay Art Foundation of Markham be
received.
CARRIED
10. ADVISORY COMMITTEE APPOINTMENTS (16.24)
Moved by Councillor A. Chiu
Seconded by Councillor D. Horchik
Markham
Theatre Advisory Board
1) That Mr. Mario
Miranda be appointed to the Markham Theatre Advisory Board for the term ending
November 30, 2010 (please see note 1).
Information
Markham Board
2) That the appointment
of the following persons to the Information Markham Board of Directors be
confirmed for the term ending June 2010 (please see note 2):
Mary Grande,
President
Keno Chan, 1st
Vice President
Sarah deGuzman,
2nd Vice President
Annie Leung,
Secretary
Chait Panday,
Treasurer
Lucas Chang
Nadine Daley
Dineene Griffith
Terri Hilborn
Marc Taheri
Markham
Mobility Foundation
3) That the appointment
of the following persons to the Markham Mobility Foundation (Markham Transit
for the Disabled Charitable Foundation) for the term expiring June 2010 be
received:
Jean-Anne Dodge
Enzo Morini, Treasurer
Carole Bell
Ralph Davidson
Rick Dominico
Don Gordon
Thomas (Tom) Gove
Gary Kay
Paul Kay
James Li
Bob Mansour
Tony Masongsong
Bill O'Donnell
Amin Tejari
Note 1: The Board is comprised of 12
members, 9 (nine) of which are from the community, 2
(two) from Council, and 1 (one) representative from the York Region
District School Board ( Principal of Unionville High School). The Mayor,
Deputy Mayor and one School Board Trustee are ex officio members.
Note 2: Deputy Mayor Jack Heath was
appointed to the Information Markham Board of Directors for the term ending
November 30, 2010.
CARRIED
11. JUNE 2009 YEAR TO DATE REVIEW OF
OPERATIONS AND YEAR END
PROJECTION (7.2)
Report 1
Moved by Deputy Mayor J. Heath
Seconded by Councillor J. Webster
1) That the report
dated September 14, 2009 entitled “June 2009 Year-To-Date Review of Operations and Year-end Projection” be
received.
CARRIED
12. SETTLEMENT OF DISPUTED
WATER BILLING AND STATUS
OF OUTSTANDING RECEIVABLE
WITH THE REGION OF YORK (5.3)
Report
Moved by Councillor A. Chiu
Seconded by Councillor D. Horchik
1) That
the report “Settlement of disputed water billings and status of outstanding
receivable with the Region of York (“Region”) be received; and,
2) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
13. BOX GROVE WATER CONNECTION
REIMBURSEMENT (5.3)
Report 1
The Committee
enquired whether Staff agrees with Mr. Farrar’s comments. Staff advised that they could not obtain any
paper trail to support Mr. Farrar’s suggestion and are therefore recommending
that all property owners be compensated.
Suggest ask
people by letter if this was paid out of pocket.
Moved by Deputy Mayor J. Heath
Seconded by Councillor C. Moretti
1)
That staff be authorized to
reimburse the 27 Box Grove residents on 9th Line, north of 14th
Avenue who are or will be connected to the water service provided by Minto,
whether or not the current owner paid directly for the connection fees; and,
2)
That staff be authorized to
transfer an additional $2,500 from the Box Grove Community Fund (Capital Budget
Account 620 101 5699 6805 – formerly 80 6900 6805 005), for a total of
$46,500, to cover the reimbursement of
the water connection cost for the 27 identified lots; and further,
3)
That Staff be authorized and
directed to do all things necessary to give effect to this resolution.
CARRIED
14. FILLING A VACANT REGIONAL
COUNCILLOR POSITION (16.23.2)
Report Schedule
A
The Committee discussed the legislative
requirements surrounding the filling of the vacant Regional Councillor
seat. There was general agreement that the current vacancy should be
filled via the appointment of a currently serving local Ward Councillor.
Considerable discussion of the pros and cons associated with the appointment
and/or by-election options for the filling of the resulting Ward Councillor
vacancy occurred. The Committee agreed that is was important to adopt a
written procedure to govern the appointment process should this be the option
Council ultimately adopts.
***
1) That
the Report entitled “Filling of Vacant Regional Councillor Seat” be received;
and,
2) That the Regional Council seat
formerly held by the late Tony C. Wong be declared vacant at the September 15,
2009 Council meeting in accordance with the Municipal Act, 2001; and,
3) That the Regional Councillor vacancy
be filled by appointment; and
4) That the vacancy be filled by one of
the existing Town of Markham Ward Councillors; and
5) That
the procedure distributed by the Town Clerk at the September 14 General Committee
meeting outlining the process for selecting the appointee and attached as
Schedule A be adopted; and
6) That, following the appointment of
a Ward Councillor to the Regional Councillor seat, the resulting Ward
Councillor seat be declared vacant and the resulting vacancy be filled via a by-election; and,
7) That
the By-election be held on November 23, 2009; and further,
8) That the Town’s Procurement By-law
be waived to allow for sole sourcing to Election Systems and Software (ES &
S) for provision of election equipment for the By-Election to be funded
from the election reserve account 86 2700 850.
CARRIED
(See Following Motions)
Moved by Mayor F. Scarpitti
Seconded by Councillor A. Chiu
1) That
the Report entitled “Filling of Vacant Regional Councillor Seat” be received;
and,
2) That the Regional Council seat
formerly held by the late Tony C. Wong be declared vacant at the September 15,
2009 Council meeting in accordance with the Municipal Act, 2001; and,
3) That the Regional Councillor vacancy
be filled by appointment; and
4) That the vacancy be filled by one of
the existing Town of Markham Ward Councillors; and
5) That
the procedure distributed by the Town Clerk at the September 14 General
Committee meeting outlining the process for selecting the appointee and
attached as Schedule A be adopted; and
CARRIED
Moved by Deputy Mayor J. Heath
Seconded by Regional G. Landon
6) That, following the appointment of
a Ward Councillor to the Regional Councillor seat, the resulting Ward
Councillor seat be declared vacant and the resulting vacancy be filled via a by-election; and,
7) That
the By-election be held on November 23, 2009; and further,
8) That the Town’s Procurement By-law
be waived to allow for sole sourcing to Election Systems and Software (ES &
S) for provision of election equipment for the By-Election to be funded
from the election reserve account 86 2700 850.
CARRIED
*** This motion was amended by Council on
September 15, 2009 (See the following motion approved by Council).
1) That the Report
entitled “Filling of Vacant Regional Councillor Position” be received; and,
2) That the Regional
Councillor Office formerly held by the late Tony C. Wong be declared vacant in
accordance with the Municipal Act, 2001; and,
3) That By-law 2009-134, being a by-law to
declare the Office of Regional Councillor formerly held by the late Tony C.
Wong to be vacant, be given three readings and enacted; and,
4) That the vacant Office
of Regional Councillor be filled by appointment; and,
5) That the vacancy be
filled by one of the existing Town of Markham Ward Councillors; and,
6) That
the appointment procedure distributed by the Town Clerk and attached as
Schedule “A” hereto, outlining the process for selecting the appointee be
adopted; and,
7) That
Councillor Joseph Virgilio and Councillor Dan Horchik, having consented to
being considered for appointment, be declared candidates for appointment to the
vacant Office of Regional Councillor; and that no further nominations be
considered; and,
8) That,
having completed the appointment procedure undertaken by Council at the
September 15, 2009 Council meeting, Councillor Joseph Virgilio be appointed to
the vacant Office of Regional Councillor; and,
9) That By-Law 2009-135, being a
by-law to appoint Councillor Joseph Virgilio to the Office of Regional
Councillor, be given three readings and enacted; and,
10) That, following the
appointment of Councillor Joseph Virgilio to the Office of Regional Councillor,
Council declare the Office of Ward 3 Councillor vacant; and,
11) That By-Law 2009-136, being a by-law to
declare the Office of Ward 3 Councillor vacant, be given three readings and
enacted; and,
12) That the Office of Ward
3 Councillor be filled via a by-election to be held on Monday, November 23,
2009; and,
13) That, By-law 2009-137, being a by-law to
require a by-election for Ward 3 on November 23, 2009, be given three readings
and enacted; and further,
14) That the Town’s Procurement By-law
be waived to allow for sole sourcing to Election Systems and Software (ES &
S) for provision of election equipment for the By-Election to be funded from
the election reserve account 86 2700 850.
15. TEL AVIV
MAYOR VISITS MARKHAM (13.5.12)
On behalf of the Members of Council, Mayor Frank Scarpitti welcomed
Mr. Ron Huldai, Mayor Tel Aviv – Yafo and congratulated him on their 100th
Anniversary.
Mayor
Ron Huldai thanked Markham staff and Council for inviting him here today and
presented the Mayor with a canvas painting of Tel Aviv.
16. EXTENSION OF CONTRACT FOR THE SUPPLY
& DELIVERY OF FIRE BUNKER GEAR (7.15)
Report 1
Moved by Councillor D. Horchik
Seconded by Councillor J. Webster
1)
That the report entitled “Extension of Contract for
the Supply and Delivery of Fire Bunker Gear” be received; and,
2)
That Council authorize the
Contract Extension 017-R-05 to Safe Design Apparel Ltd. for the supply and
delivery of Bunker Suits for the 2 years; and,
3)
That the purchase of 18 bunker
gears for replacement of current vacancies be funded from accounts
067-6150-9106-005 Firefighter Tools and Equipment in the amount of $30,880.44;
and,
4)
That the purchase of 68 bunker
gears or 144 jacket and pants thermal liners for replacement based on legislated
equipment testing be funded from 2010 capital budget project 10122 Bunker Gear
in the amount of $117,728.64, subject to Council approval of the 2010 Capital
Budget; and,
5)
That the purchase of 20 bunker
gears for new recruits at Cathedral Fire Station be funded from accounts
067-5350-9529-005 Cathedral Fire Station – FF&E in the amount of
$34,311.60; and,
6)
That the purchase of 20 bunker
gears for new recruits at Cornell Fire Station be funded from the 2010 capital
budget project 10124 Cornell Fire Station- FF&E in the amount of
$34,311.60, subject to Council approval of the 2010 Capital Budget; and
further,
7)
That Staff be authorized and
directed to do all things necessary to give effect to this resolution.
CARRIED
17. STAFF AWARDED CONTRACTS, UNDER THE
FEDERAL STIMULUS PROGRAM
FOR THE MONTHS OF AUGUST AND SEPTEMBER, 2009 (7.9)
Report
There was brief
discussion regarding the difference between the Federal Stimulus Program and
the Energy Retrofit and Green Energy Initiatives 205-S-09.
Moved by Councillor D. Horchik
Seconded by Councillor J. Webster
1) That
the report entitled “Staff Awarded Contracts, under the Federal Stimulus
Program for the Months of August and September 2009” be received; and,
2) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
18. PROPOSED 2010 BUDGET SCHEDULE (7.4)
Report
Mr. Lustig
delivered a brief PowerPoint presentation regarding the Proposed 2010 Budget
Schedule.
There was
discussion regarding the importance of staff receiving Members of Council’s
requests related to the budget request.
Moved by Councillor D. Horchik
Seconded by Councillor C. Moretti
1) That
the report dated September 14, 2009 entitled “Proposed 2010 Budget Schedule” be
received; and,
2) The
Operating Budgets for Planning & Design, Engineering and Building Services
be reviewed at the October 13th Development Services Committee
meeting; and,
3) That
the Waterworks Operating Budget be reviewed at the October 19th
General Committee meeting; and,
4) That
the Budget Sub-Committee meetings scheduled for the dates and times below be
approved:
Meeting #1 – Monday, October 19th (1 p.m. to 5 p.m. – Canada Room)
Meeting #2 – Tuesday, October 20th (1 p.m. to 5 p.m. – Canada Room)
Meeting #3 – Wednesday, October 21st (9 a.m. to 12:00 p.m. – Canada
Room)
Meeting #4 (if required) – Friday, October 23rd (9 a.m. to 12:00
p.m. – Council Chambers)
5) That
the Draft Public Meeting Presentation be presented at the October 26th
General Committee meeting; and,
6) That a
public meeting be held on November 4th to receive public feedback on
the 2010 Budget; and,
7) That
Councillor requests be forwarded to Andrea Tang by September 25th
for consideration in the 2010 Budget; and further,
8) That Staff
be authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
19. ESTABLISHMENT OF A SENIORS’
ADVISORY COMMITTEE (16.24)
Report 1
Ms. Nadine Daley,
Manager of Human Resources, addressed the Committee to summarize the details
outlined in the report entitled “Establishment of a Senior’s Advisory
Committee.”
There was discussion
regarding the recommended age of 55 years of age or older and the suggestion
that the Senior’s Committee be comprised of a total of twelve members. The Committee suggested that a local
Councillor be appointed also resulting in a total composition of thirteen
members.
There was discussion
regarding some of the issues and/or concerns that should be explored by this
Committee such as transportation for seniors and senior daycare programs.
Moved by Councillor L. Kanapathi
Seconded by Deputy Mayor J. Heath
1) To establish a
diverse Seniors’ Advisory Committee to actively engage and increase
participation from seniors in Markham; and,
2) To create
opportunities for Markham seniors to voice recommendations to Council which
will enhance their quality of life; and further,
3) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
Moved by Deputy Mayor J. Heath
Seconded by Councillor V. Burke
1) That the Senior’s Committee be comprised of a total of
thirteen members that will also include the appointment of a local Councillor.
CARRIED
20. JOINT PORTAL PROJECT-
PHASE 1 IMPLEMENTATION, RFP # 145-R-09 (7.13)
Report
Moved by Councillor A. Chiu
Seconded by Councillor L. Kanapathi
1) That
the report entitled “Joint Portal Project - Phase 1 Implementation, RFP
#145-R-09” be received; and,
2) That the contract for Professional
Services for Phase 1 implementation be awarded to the highest ranked and lowest
priced bidder – Perficient Canada Corp. in the amount of $1,477,700.00
exclusive of GST; and,
3) That Cost for Professional Services
(Phase 1), be shared between the Town of Markham and the Region of York on a
50%-50% cost sharing basis; and,
4) That
Markham’s contributions for the above listed components in the amount
$738,850.00 be funded from 2008 approved capital budget “Portal Implementation”
- account # 49-5350-8659-005; and,
5) That this report be taken to September
15th, 2009 Council meeting; and further,
6) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
21. UPDATE ON TOWN MARKHAM’S
INFRASTRUCTURE PROJECTS -
RECREATION
INFRASTRUCTURE CANADA (RInC)
& STIMULUS (6.0)
Presentation
Ms. Brenda
Librecz, Commissioner of Community
& Fire Services, delivered a PowerPoint presentation providing an update on
the Town of Markham’s Infrastructure Project.
The presentation outlined the projects that have received funding and
the current status of the projects. Ms.
Librecz advised that there were very strict guidelines to be followed based on
criteria provided by the Federal Government as a condition to receiving the
funding.
There was discussion regarding the ability of transferring the funds and
the projects that have been selected.
Staff advised that there is limited flexibility with the Stimulus
Program however funds can not be taken from one program to provide for another.
The Committee
requested that the sign installed at the corner of Warden Avenue and Highway 7
be reviewed.
Moved by Councillor D. Horchik
Seconded by Councillor J. Virgilio
2)
That the presentation by B.
Librecz, Commissioner of Community & Fire Services, be received.
CARRIED
22. MARKHAM
FIRE & EMERGENCY SERVICES
2008 ANNUAL REPORT (7.15)
Report Annual
Report
There
was brief discussion regarding train derailments.
Moved by Regional Councillor J. Jones
Seconded by Councillor J. Virgilio
1) That the 2008 Annual Report from the
Markham Fire and Emergency Services (MFES)
be received; and,
2) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
23. RECREATION
INFRASTRUCTURE CANADA (RInc)
FUND UPDATE (6.0)
Report
Moved by Councillor D. Horchik
Seconded by Councillor J. Virgilio
1) That the report entitled “Recreation Infrastructure Canada
(RInC) Fund Update” be received; and,
2) That the Town proceed with the Saint Roberts Artificial Turf
and Bubble project at an upset limit of $3,200,000 on a 1/3 shared basis with
the Province of Ontario, and Government of Canada (up to a maximum of
$1,000,000 per project from the Province of Ontario and $1,000,000 from the
Government of Canada) and the Town of Markham; and,
3) That the Town of Markham’s share of $1,200,000 for the Saint
Roberts Artificial Turf and Bubble project be funded from the Parks Development
DC (Development Charges) Reserve Fund,
Recreation Facilities (DC) Reserve Fund and Lifecycle Replacement and
Capital Reserve Fund in the amounts of $709,000, $371,000 and $120,000
respectively; and,
4) That the Town proceed with the Tennis Courts and Bubble at
Angus Glen Community Centre & Library at an upset limit of $1,700,000 on a
1/3 shared basis Province of Ontario, and Government of Canada (up to a maximum
of $1,000,000 per project from the Province of Ontario and $1,000,000 from the
Government of Canada) and the Town of Markham; and,
5) That the Town of Markham’s share of $567,000 for the Tennis
Courts and Bubble at Angus Glen Community Centre & Library project be
funded from the Recreation Facilities DC Reserve Fund, Parks Development DC Reserve Fund and
Lifecycle Replacement and Capital Reserve Fund in the amounts of $330,000,
$180,000 and $57,000 respectively; and,
6) That the Town proceed with the Outdoor Civic Centre Skating
Rink project at an upset limit of $3,530,000 on a 1/3 shared basis with the
Province of Ontario, and Government of Canada (up to a maximum of $1,000,000
per project from the Province of Ontario and $1,000,000 from the Government of
Canada) and the Town of Markham; and,
7) That the Town of Markham’s share of $1,530,000 for the Outdoor
Civic Centre Skating Rink project be funded from the Parks Development DC
Reserve Fund in the amount of $1,377,000 and Lifecycle Replacement and Capital
Reserve Fund in the amount of $153,000; and,
8) That the tendering process be waived in
accordance with Purchasing By-Law 2004-341, Part II, Section 7, Non Competitive
Procurement, where it is necessary or in the best interests of the Town to
acquire non-standard items from a preferred supplier, and that Council
authorize staff to retain Dillon Consulting (formerly ENVision - The Hough
Group)as the Prime Consultant and Landscape Architects, and sub-consultants:
The Ventin Group (the Architects); Cimco Refrigeration; MJS Consultants (Electrical);
Soil-Mat Engineers and Consultants (Geo-technical) and David Horwood (Legal
Surveyor), to proceed with the preparation of the detailed design, construction
drawings, contract documents, and provision of construction supervision and
monitoring as required in connection with the Outdoor Civic Centre Skating Rink
Project subject to negotiation of a suitable contract based on the competitive
pricing previously obtained through RFP 177-R-08, Landscape Architectural
Consulting Services for Angus Glen Community Park , and RFQ 198-Q-09, Angus
Glen Community Park Architectural Design to an upset amount of $450,000; and,
9) That authority be given to enter into agreements with
Government of Canada and Province of Ontario to complete projects; and,
10) That staff report back on the progress of the above initiatives
quarterly; and,
11) That
staff be authorized and directed to take the actions set out in this report;
and further,
That this item be brought forward for
consideration at Council’s September 15, 2009 meeting.
CARRIED
24. QUALITY MANAGEMENT
SYSTEM (QMS)
OPERATIONAL PLAN
& SYSTEM LEVEL DOCUMENTS
REVISIONS ENDORSEMENT (5.3)
Report 1 2 3 4 5 6 7 8 9 10 11 12 13 14
Mr. Jerry Klaus, Manager of Waterworks, addressed the Committee to summarize
the minor corrections outlined in the report.
Moved
by Regional Councillor J. Jones
Seconded by Councillor L. Kanapathi
1) That the report “Quality Management System Operational Plan and
System Level Documents Revisions Endorsement” be received; and,
2) That Council, as the Owner of the Town’s Drinking Water System
acknowledge and endorse the revisions made to the Town’s Quality Management
System Policy, Operational Plan and System Level Documents as the result of the
annual document review; and further
3) That Staff be authorized and directed to do all things necessary
to give effect to this resolution.
CARRIED
25. FUNDING AND DATA
SHARING
AGREEMENT WITH REGION OF YORK RE
WATERWORKS PILOT DISTRICT
MANAGEMENT AREAS (DMA’S) (5.3)
Report 1
Moved by Deputy Mayor J. Heath
Seconded by Councillor C. Moretti
1) That the
report “Funding and Data Sharing Agreement with Region of York re Waterworks
Pilot District Management Areas (DMA’s)” be received; and,
2) That the
attached Agreement with Region of York re Waterworks Pilot District Management
Areas (DMA’s) be approved for execution; and,
3)
That Waterworks General Manager
be authorized to enter into and execute future Management Area cost and data
sharing agreements with affected municipalities if the funding is budgeted;
and,
4)
That an amount of $273,000 +
10% (contingency), exclusive of GST, be approved under this agreement and that the
General Manager of Waterworks be authorized to approve expenditure of this
budget amount up to the specified limit in accordance with the Expenditure
Control Policy; and,
5)
That Staff be authorized and
directed to do all things necessary to give effect to this resolution; and
further,
That this item be brought forward for
consideration at Council’s September 15, 2009 meeting.
CARRIED
26. IN CAMERA
MATTER
Moved by
Councillor A. Chiu
Seconded by
Councillor L. Kanapathi
That, in accordance
with Section 239 (2) (d) of the Municipal
Act, General Committee resolve into an in-camera session to discuss the
following confidential matter (12:49 PM):
1) A
matter regarding labour relation or employee negotiations.
CARRIED
Moved by Regional
Councillor J. Jones
Seconded by
Councillor V. Burke
That the Committee
rise from the in-camera session (1:08 PM)
CARRIED
ADJOURNMENT
The General Committee
meeting adjourned at 1:08 PM.
NEXT MEETING
DATE: September 22, 2009
ATTENDANCE: Please advise
the Clerk’s Department if you are not able to attend.
(Andrew
Brouwer, ext.