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M I N U T E S

GENERAL COMMITTEE

September 23, 2013

Meeting No. 19

 

Finance & Administrative Issues                                                Community Services Issues

Chair:              Mayor Frank Scarpitti                                                                            Chair:              Councillor Alex Chiu

Vice Chair:      Councillor Carolina Moretti                                                                   Vice Chair:      Councillor Howard Shore

 

Environment & Sustainability Issues                                          Building, Parks, & Construction Issues

Chair:              Councillor Valerie Burke                                                                         Chair:              Councillor Logan Kanapathi

Vice Chair:      Regional Councillor Joe Li                                                                      Vice Chair:      Councillor Colin Campbell

 

                                                                                                                       

                Alternate formats are available upon request.

 

 

Attendance

 

Mayor Frank Scarpitti

Deputy Mayor Jack Heath

Regional Councillor Gord Landon

Regional Councillor Joe Li

Councillor Valerie Burke

Councillor Don Hamilton

Councillor Colin Campbell

Councillor Alan Ho

Councillor Logan Kanapathi

 

Regrets

Regional Councillor Jim Jones

Councillor Howard Shore

Councillor Carolina Moretti

Councillor Alex Chiu

 

Andy Taylor, Chief Administrative Officer

Catherine Conrad, City Solicitor

Jim Baird, Commissioner of Development Services

Brenda Librecz, Commissioner of Community & Fire Services

Trinela Cane, Commissioner of Corporate Services

Joel Lustig, Treasurer

Bill Snowball, Fire Chief

Andrea Tang, Manager, Financial Planning

Mary Creighton, Director of Recreation

Alida Tari, Council/Committee Coordinator

 

 

 

The General Committee convened at the hour of 12:11p.m. with Regional Councillor Gord Landon in the Chair.  Mayor Frank Scarpitti assumed the Chair at 12:40 p.m. Councillor Howard Shore Chaired Community Services related items.

 

DISCLOSURE OF INTEREST

 

None disclosed.

 

 

1.         MINUTES OF THE SEPTEMBER 16, 2013
GENERAL COMMITTEE (16.0)

            Minutes

 

Moved by Councillor Logan Kanapathi

Seconded by Deputy Mayor Jack Heath

 

1)         That the Minutes of the September 16, 2013 General Committee be confirmed.

CARRIED

 

 

2.         MINUTES OF THE JUNE 20, 2013
BOARD OF MANAGEMENT
MARKHAM VILLAGE BUSINESS
IMPROVEMENT AREA COMMITTEE (16.0)

            Minutes

 

Moved by Councillor Logan Kanapathi

Seconded by Deputy Mayor Jack Heath

 

1)         That the Minutes of the June 20, 2013 Board of Management Markham Village Business Improvement Area Committee be received for information purposes.

CARRIED

 

 

3.         MINUTES OF THE JUNE 24, 2013
CANADA DAY COMMITTEE (16.0)

            Minutes

 

Moved by Councillor Logan Kanapathi

Seconded by Deputy Mayor Jack Heath

 

1)         That the Minutes of the June 24, 2013 Canada Day Committee be received for information purposes.

CARRIED

 

 

4.         MINUTES OF THE JUNE 20, 2013
ENVIRONMENTAL ADVISORY COMMITTEE (16.0)

            Minutes

 

Moved by Councillor Logan Kanapathi

Seconded by Deputy Mayor Jack Heath

 

1)         That the Minutes of the June 20, 2013 Environmental Advisory Committee be received for information purposes.

CARRIED

 

 

5.         MINUTES OF THE JUNE 25, 2013
PUBLIC LIBRARY BOARD (16.0)

            Minutes

 

Moved by Councillor Logan Kanapathi

Seconded by Deputy Mayor Jack Heath

 

1)         That the Minutes of the June 25, 2013 Public Library Board be received for information purposes.

CARRIED

 

 

6.         MINUTES OF THE MAY 28, 2013
SANTA CLAUS PARADE COMMITTEE (16.0)

            Minutes

 

Moved by Councillor Logan Kanapathi

Seconded by Deputy Mayor Jack Heath

 

1)         That the Minutes of the May 28, 2013 Santa Claus Parade Committee be received for information purposes.

CARRIED

 

 

7.         STAFF AWARDED CONTRACTS FOR THE
MONTHS OF JUNE, JULY AND AUGUST 2013 (7.12)

            Report

 

There was brief discussion regarding the following:

·        19-T-13 Painting at Thornhill Community Centre and Various Building City-Wide

·        184-T-13 Highway 48 Parkland (relocation of 9040 Markham Rd.)

 

Moved by Deputy Mayor Jack Heath

Seconded by Councillor Colin Cambell

 

1)         That the report entitled “Staff Awarded Contracts for the Months of June, July and August be received;

 

2)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

8.         AWARD OF PROPOSAL 151-R-13 ELECTRICAL
SERVICES FOR CITY FACILITIES (7.12)

            Report

 

Moved by Councillor Logan Kanapathi

Seconded by Deputy Mayor Jack Heath

 

1)         That the report entitled “Award of Proposal 151-R-13 Electrical Services for City Facilities” be received; and,

 

2)         That the contract for Electrical Services for City Facilities be awarded to the highest ranked and lowest priced bidder, Kudlak-Baird (1982) Ltd., beginning October 1, 2013 in the estimated annual amount of $271,750.08 inclusive of HST with prices fixed for a period of four (4) years totaling $1,087,000.32 inclusive of HST; and,

 

3)         That the award be funded from the various City Departments Operating and Capital budget accounts on an as required basis; and,

 

4)         That this report be tabled at the September 24th, 2013 Council Meeting; and,

 

5)         That the award amounts in 2014 to 2017 be subject to Council approval of the respective year’s operating budgets and that the award amounts be amended to reflect changes (e.g. growth from new facilities) to the various user budget accounts as approved by Council during the annual budget process; and,

 

6)         That the 2014 operating budget be adjusted accordingly to reflect the 2% rate reduction in comparison to the previous contract; and further,

 

7)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

9.         CONTRACT EXTENSION (303-R-09) FOR
GENERAL INSURANCE AND RISK
MANAGEMENT PROGRAM (7.12)

            Report

 

Moved by Councillor Logan Kanapathi

Seconded by Deputy Mayor Jack Heath

 

1)         That the report “Contract Extension (303-R-09) for General Insurance and Risk Management Program” be received; and,

 

2)         That contract 303-R-09 for General Insurance and Risk Management Program be extended for a further one-year term from January 1, 2014 to January 1, 2015 to Jardine Lloyd Thompson for a maximum amount of $1,225,000 (inclusive of PST, premium changes, asset growth, and inflation in property values); and,

 

3)         That the Treasurer be authorized to extend the contract for General Insurance and Risk Management Program for three further one year periods (2015 to 2017) provided that it is in the best interest of the City and the premium increase per year does not exceed 5% of the cost of the previous years' insurance program, exclusive of annual coverage changes and asset growth related changes to the property and automotive portfolios; and,

 

4)         That the Treasurer be further authorized to approve all annual coverage changes, asset growth related changes to the property and automotive portfolios (2015 to 2017); and,

 

5)         That in accordance with Purchasing By-Law 2004-341, Part II, Section 7 (1)(c), Non-Competitive Procurement, whereby “When the extension of an existing contract would prove more cost-effective and beneficial”, the tendering process be waived; and,

 

6)         That this award be funded from 2014 Operating Account 840-8465555 Insurance Premium as shown in the financial consideration section, subject to Council approval of the 2014 operating budget; and further,

 

7)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

10.       DELEGATION OF AUTHORITY TO
CHIEF ADMINISTRATIVE OFFICER
DURING THE ANNUAL SUMMER
RECESS AS PER BY-LAW 4-2000 (7.0)

            Report

 

Moved by Councillor Logan Kanapathi

Seconded by Deputy Mayor Jack Heath

 

1)         That the report entitled “Delegation of Authority to Chief Administrative Officer during the annual summer recess as per By-law 4-2000” be received; and,

 

2)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 


 

11.       2013 JULY YEAR-TO-DATE REVIEW OF
OPERATIONS AND YEAR END PROJECTION (7.4)

            Presentation     Report     Appendices 1-12

 

Andrea Tang, Manager, Financial Planning delivered a PowerPoint presentation regarding the 2013 July Year-to-Date (YTD) review of Operations and Year-End projections.

 

The Committee discussed the following:

·        Funding deficit relative to winter operations 

·        Challenges with snow removal in laneways

·        Streetlight hydro pricing

·        Planning reserves and revenues lower than anticipated for 2013

·        Challenges relative to lower recreation revenues and efforts underway to assist in raising those revenues

·        Consideration to include forestry as part of the Life Cycle reserves

 

Moved by Mayor Frank Scarpitti

Seconded by Councillor Logan Kanapathi

 

1)         That the presentation by Ms. Andrea Tang, Manager, Financial Planning entitled “2013 July Year-To-Date (YTD) Review of Operations and Year- End Projection, be received; and,

 

2)         That the report dated September 23, 2013 entitled “2013 July Year-To-Date Review of Operations and Year End Projection” be received.

CARRIED

 

 

12.       FLATO MARKHAM THEATRE STRATEGIC
UPDATE AND KEY INITIATIVES (6.5)

            Report     Appendix A     Appendix B

 

Moved by Councillor Alan Ho

Seconded by Mayor Frank Scarpitti

 

This item has been deferred to the October 7, 2013 General Committee meeting.

 

1)         That the presentation by Mr. John Tidball, Chair, Flato Markham Theatre Advisory Board and Ms. Karen Toon, Member, Flato Markham Theatre Advisory Board entitled “Flato Markham Theatre Strategic Update and Key Initiatives,” be received.

 

2)         That the report titled Flato Markham Theatre (FMT) Strategic Update and Key Initiatives be received; and further,

 

3)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

13.       APPOINTMENT OF MEMBERS TO THE
MAYOR’S YOUTH TASK FORCE FOR THE
PERIOD OF SEPTEMBER 1, 2013 TO JUNE 30, 2014 (16.24)

            Report

 

Moved by Councillor Valerie Burke

Seconded by Regional Councillor Gord Landon

 

1)         That the Report Appointment of Members to the Mayor’s Youth Task Force for the period of September 1, 2013 to June 30, 2014 be received; and,

2)         That the following Appointments of Members to the Mayor’s Youth Task Force be confirmed for the term September 1, 2013 to June 30, 2014;

 

Name

Ward

School

Grade

Tiffany Chan, Co – Chair

5

Unionville H.S.

12

Amanda Whyte, Co-Chair

5

Unionville H.S.

12

Joeffre Braga

5

St. Brother Andre

11

Nirushi Mohan

7

Markham District H.S.

11

Ronaz Remtulla

3

Unionville H.S.

12

Tina Zhong

5

Thornhill Secondary School

11

Crystal Chen

2

Thornhill Secondary School

10

Annie Sun

4

Pierre Elliott Trudeau

12

Jeffrey Li

3

Markville Secondary School

11

Sean Pereira

1

St. Roberts Catholic H.S.

10

Jennifer Cheng

7

Markham District H.S.

11

Michelle Lu

4

Markham District H.S.

11

Nandini Shah

4

Bur Oak Secondary School

11

Ashley Lam

6

Markham District H.S.

12

Loreta Chan

3

Markville Secondary School

10

Pai Liu

4

Bur Oak Secondary School

12

Yu Xin Shi

8

Milliken Mills H.S.

11

Henry He

3

Marc Garneau CI

11

Justin Jen

4

St. Augustine

9

Clive Ngan

4

Pierre Elliot Trudeau

12

Arjun Bali

6

Bayview Secondary School

12

Joyce Chan

5

Unionville High School

9

Scott Zhang

6

Unionville High School

10

Gary Li

4

Pierre Elliot Trudeau

11

Monica Xu

4

Bayview Secondary School

10; and further,

 

3)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

14.       STRATEGIC PLANNING FOR
VARLEY ART GALLERY (6.12)

            Report

 

Moved by Councillor Valerie Burke

Seconded by Regional Councillor Gord Landon

 

1)         That the report entitled Strategic Planning for Varley Art Gallery be received; and,

 

2)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

15.       DARREN HILL TRAIL PROPOSED
PARKING PROHIBITION (2.17)

            Report     Attachment A     Attachment B

 

Moved by Councillor Valerie Burke

Seconded by Regional Councillor Gord Landon

 

1)         That the staff report entitled “Darren Hill Trail Proposed Parking Prohibition”, be received; and,

 

2)         That Schedule “C” of Parking By-law 2005-188, be amended by prohibiting parking anytime on the east & north sides of Darren Hill Trail, between the property line of #37 and #35 Darren Hill Trail and the property line between #35 and #21 Darren Hill Trail; and,

 

3)         That Schedule “C” of Parking By-law 2005-188, be amended by prohibiting parking anytime on the south & west sides of Darren Hill Trail between the property line of #22 and #24 Darren Hill Trail and the property line between #18 Darren Hill Trail and  the rear property line of #1396 Castlemore Avenue; and,

 

4)         That the Operations Department be directed to install and maintain the appropriate regulatory signs at the subject locations; and,

 

5)         That the cost of materials and installation for the regulatory signs be funded from capital project # 11305 (Traffic Operational Improvements) in the amount of approximately $500; and,

 

6)         That the Parking Control Department be directed to enforce the parking prohibition upon approval of the By-law amendment and installation of the regulatory signs; and further,

 

7)         That staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

16.       ACQUISITION OF AN ARTICULATED
AERIAL LADDER DEVICE (7.16)

            Report     Attachment A

 

Bill Snowball, Fire Chief presented the Committee with photographs of the articulated aerial ladder device.

 

Moved by Councillor Colin Campbell

Seconded by Mayor Frank Scarpitti

 

1)         That the report entitled “Acquisition of an Articulated Aerial Ladder Device” be received; and,

 

2)         That the approved funding for the Capital Project - 13403 New Fleet Vehicles Fire be increased by $305,300, inclusive of HST, to reflect current market price for an articulated aerial ladder device; and,

 

3)         That the increase in the budget in the amount of $305,300 be 100% funded from Development Charges in accordance with the original budget request; and further,

 

4)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

NEW BUSINESS

 

17.       FEDERAL FUNDING ANNOUNCEMENT (7.0)

 

Councillor Howard Shore advised the Committee that Federal Finance Minister Jim Flaherty announced that his government will put up funding to assist in the building of a subway in Scarborough and stated concerns that necessary funding is not being received by York Regional municipalities to advance their transportation issues.

 

It was suggested that Andy Taylor, Chief Administrative Officer investigate the specifics of the announcement.

 

 

 

 

18.       IN-CAMERA MATTERS (16.0, 8.6, 11.0 & 6.0)

 

Moved by Deputy Mayor Jack Heath

Seconded by Councillor Colin Campbell

 

That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an in-camera/restricted session to discuss the following confidential matters (1:50 p.m.):

 

 

(1)        GENERAL COMMITTEE IN-CAMERA MINUTES
            - September 16, 2013

            [Section 239 (2) (a) (b) (c) (d) (e) (f)]

 

(2)        A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (WARD 8)

            [Section 239 (2) (c)]

 

(3)        LABOUR RELATIONS OR EMPLOYEE NEGOTIATIONS
(CUPE INSIDE & OUTSIDE COLLECTIVE BARGAINING)

            [Section 239 (2) (d)] (restricted)

 

(4)        PERSONAL MATTERS ABOUT AN IDENTIFIABLE
INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL
BOARD EMPLOYEES
AND
ADVICE THAT IS SUBJECT
TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING
COMMUNICATIONS NECESSARY FOR THAT PURPOSE

            [Section 239 (2) (b) (f)] (restricted)

CARRIED

 

Moved by Regional Councillor Gord Landon

Seconded by Councillor Colin Campbell

 

That the General Committee rise from the in-camera and restricted session (4:52 p.m.)

CARRIED

 

 

 

 

ADJOURNMENT

 

Moved by Councillor Alan Ho

Seconded by Councillor Howard Shore

 

That the General Committee meeting adjourn at 4:52 p.m.

CARRIED

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