General Committee Revised Agenda

Revised Items are Italicized.

Meeting #:	Meeting Number: 22
Date:	Monday, September 16, 2019 at 9:30 A.m. - 3:00 P.m.
Location:	Council Chamber

Please bring this General Committee Agenda to the Council meeting on September 24, 2019.

 

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE SEPTEMBER 3, 2019 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the September 3, 2019 General Committee meeting be confirmed.

3.2

MINUTES OF THE SEPTEMBER 6, 2019 SPECIAL GENERAL COMMITTEE (16.0)

• 1. That the minutes of the September 6, 2019 Special General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

PETITIONS

6.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

6.1

CANCELLATION, REDUCTION OR REFUND OF TAXES UNDER SECTIONS 357 AND 358 OF THE MUNICIPAL ACT, 2001 (7.3)

S. Manson, ext. 7514

• 1. That the Report for the Cancellation, Reduction or Refund of Taxes under Sections 357 and 358 of the Municipal Act, 2001 be received; and,

  2. That taxes totalling approximately $184,932 be adjusted under Sections 357 and 358 of the Municipal Act, 2001 of which the City’s portion is estimated to be $26,036; and,

  3. That the associated interest be cancelled in proportion to the tax adjustments; and,

  4. That the Treasurer be directed to adjust the Collector’s Roll accordingly; and further,

  5. That staff be authorized and directed to do all things necessary to give effect to this resolution.

6.2

2020 CAPITAL BUDGET PRE-APPROVAL (7.0)

Note: See attached Appendix 3-  Additional 2020 Pre-Approval Budget Project Request Form

S. Skelcher, ext. 3880

• 1. That the report dated September 16, 2019 titled, “2020 Capital Budget Pre-Approval” be received; and,

      

  2. That Council approve the 2020 Capital Budget Pre-Approval, which totals $24,651,700 as outlined in Appendices 1 and 2; and further,

      

  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.3

DELEGATION OF AUTHORITY TO CHIEF ADMINISTRATIVE OFFICER DURING THE 2019 SUMMER RECESS (7.0)

A. Moore, ext. 4711

• 1. That the report entitled “Delegation of Authority to Chief Administrative Officer During the 2019 Summer Recess” be received; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.4

DEVELOPMENT CHARGES REDEVELOPMENT CREDIT – 8330 WOODBINE AVENUE (7.11)

K. Ross, ext. 2126

• 1. That the report entitled, “Development Charges Redevelopment Credit – 8330 Woodbine Avenue” be received; and,
  2. That Council authorize staff to provide a redevelopment credit estimated at $519,371.56 to Hanisha Incorporated and Lodson Investment Corp. at 8330 Woodbine Avenue in advance of the full demolition of the existing site; and,
  3. That Council authorize the Mayor and City Clerk to execute an agreement pursuant to section 27 of the Development Charges Act, 1997, as amended, to secure the advance of the redevelopment credit based on the provision of a letter of credit in the amount of the redevelopment credit and the further principles set out in this report, all to the satisfaction of the Treasurer and the City Solicitor, or their delegates; and further,
  4. That staff be authorized and directed to do all things necessary to give effect to this resolution.

6.5

2019 JULY YEAR-TO-DATE REVIEW OF OPERATIONS AND YEAR-END PROJECTION (7.0)

S. Skelcher, ext. 3880 and M. Vetere, ext. 2463

• 1. That the report titled “2019 July Year-To-Date Review of Operations and Year-end Projection” be received; and,

      

  2. That the year-end surplus, if any, will be transferred to reserves as per policy in the order outlined below:
     1. Corporate Rate Stabilization Reserve to top up to a level equivalent to 15% of local tax levies
     2. Remaining, if any, to the Life Cycle Replacement and Capital Reserve Fund, and further,

         

  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

6.6

STAFF AWARDED CONTRACTS FOR JUNE, JULY AND AUGUST 2019 (7.12)

Note: See attached briefing note as an Addendum to Report #23.

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Months of June, July and August 2019” be received; and,

      

  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

      

7.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

7.1

STAFF AWARD RECOGNITION - SUSTAINABILITY AWARDS (12.2.6)

The City of Markham received the following Sustainability Awards:

1. Environmental Award
2. Leadership Award

8.

PRESENTATIONS - COMMUNITY SERVICES ISSUES

8.1

STAFF AWARD RECOGNITION - PETER J MARSHALL MUNICIPAL INNOVATION AWARD – 2019 TEXTILE RECYCLING PROGRAM (12.2.6)

The City of Markham received the Peter J Marshall Municipal Innovation Award – 2019 Textile Recycling Program.

9.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE ISSUES

9.1

BUILDING MARKHAM’S FUTURE TOGETHER (BMFT) – COUNCIL’S STRATEGIC PLAN 2020 TO 2023 – SUMMARY OF THE TRAINING AND EDUCATION SESSIONS AND PROPOSED COMMUNITY ENGAGEMENT PLAN (16.23)

M. West,  ext. 3792 and A. Berry, ext. 7520

• 1. That the report entitled Building Markham’s Future Together (BMFT) – Council’s Strategic Plan 2020 to 2023 – Summary of the Training and Education Sessions and Proposed Community Engagement Plan; and,

  2. That the summary of the Council Training and Educations Sessions held on April 16, 2019, April 24, 2019, May 15, 2019, July 22, 2019 and September 6, 2019 as outlined in Appendix A attached be endorsed; and,

  3. That the proposed Community Engagement Plan as outlined in Appendix B be endorsed: and further,

  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2

PROPOSED AMENDMENTS TO CANNABIS BY-LAW (2.0)

M. Killingsworth, ext. 2127

• 1. That the report entitled “Proposed Amendments to Cannabis By-Law” be received; and,
  2. That By-Law 2018-135 “A By-law to prohibit the smoking or vaporizing of recreational cannabis in public places in the City of Markham” be amended as attached as Appendix “A”.

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

ADJOURNMENT