Revised Council Agenda Revised Items are Italicized.Meeting #:Meeting Number: 17Date:Wednesday, October 16, 2019 at 1:00 P.m. - 6:00 P.m.Location:Council ChamberAlternate formats for this document are available upon request. Council meetings are live video and audio streamed on the City's website. Note: As per Section 7.1(h) of the Council Procedural By-Law, Council will take a ten minute recess after two hours have passed since the last break.1.CALL TO ORDER INDIGENOUS LAND ACKNOWLEDGEMENT We begin today by acknowledging that we walk upon the traditional territories of Indigenous Peoples and we recognize their history, spirituality, culture, and stewardship of the land. We are grateful to all Indigenous groups for their commitment to protect the land and its resources and we are committed to reconciliation, partnership and enhanced understanding.2.DISCLOSURE OF PECUNIARY INTEREST 3.APPROVAL OF PREVIOUS MINUTES 3.1COUNCIL MINUTES - SEPTEMBER 24, 2019 1.September 24 2019 Post-Meeting Minutes.pdf That the Minutes of the Council Meeting held on September 24, 2019, be adopted. 4.PRESENTATIONS 5.DEPUTATIONS 6.COMMUNICATIONS 6.132-2019 LIQUOR LICENCE APPLICATION - BIG BEEF BOWL (WARD 3) (3.21) 1.Big Beef Bowl.pdf(New Liquor Licence for indoor areas) That the request for the City of Markham to complete the Municipal Information Form be received for information. 7.PROCLAMATIONS 7.1PROCLAMATIONS AND FLAG RAISING REQUESTS (3.4) No Attachments That the following proclamation, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received for information purposes: Waste Reduction Week 2019 - October 21 - 27, 2019 That the following new request for proclamation be approved and added to the Five-year Proclamation List approved by Council: Islamic Heritage Month - October 8.REPORT OF STANDING COMMITTEE 8.1REPORT NO. 36 - GENERAL COMMITTEE (OCTOBER 7, 2019) Please refer to your October 7, 2019 General Committee Agenda for reports.That the report of the General Committee be received & adopted. (Items 1 to 5):8.1.1ASSET MANAGEMENT AUDIT (7.0) 1.Presentation- Asset Management Audit.pdf2.Report - Asset Management Audit.pdf That the presentation provided by Geoff Rodrigues, CPA, CA, CIA, CRMA, ORMP, MNP LLP, Auditor General, City of Markham, entitled “Report of the Auditor General – Asset Management Audit” be received; and, That the report prepared by Geoff Rodrigues, CPA, CA, CIA, CRMA, ORMP, MNP LLP, Auditor General, City of Markham, entitled “City of Markham – Asset Management Audit” be received; and further, That staff be authorized and directed to proceed with the implementation of the management response as outlined in the Auditor's presentation. 8.1.2AWARD OF REQUEST FOR PROPOSAL 011-R-19 MARKHAM PUBLIC LIBRARY MATERIAL AND PROCESSING SERVICES (7.12) 1.011-R-19 Markham Public Library Material and Processing Services.pdf That the report entitled “Award of Request for Proposal 011-R-19 Markham Public Library Material and Processing Services” be received; and, That the contract for Markham Public Library Material and Processing Services be awarded to the highest ranked / lowest priced bidder, Library Services Centre (LSC); and That the term of the contract is for three (3) years with an option to renew for an additional two (2) one year periods in the total annual award amount of $1,598,193.31 (inclusive of HST);2020 - $1,598,193.31*2021 - $1,598,193.31*2022 - $1,598,193.31*2023 - $1,598,193.31**2024 - $1,598,193.31**Total: $7,990,966.55*For the three (3) year contract term (January 1, 2020 – December 31, 2022), costs will be at the same itemized pricing.**The two (2) optional renewal years (January 1, 2023 – December 31, 2024), costs will be adjusted based on the Consumer Price Index for All Items Toronto for the twelve (12) month period ending December in the applicable year. 2021 - 2024 is subject to Council approval; and, That the contract in 2020 be funded from the 2020 project for Library Collections, subject to Council approval of the 2020 Capital Budget. Any future years 2021 – 2024 will be subject to Council approval of the annual budget; and, That the Director of Library Administration & Operational Support, and Senior Manager of Procurement & Accounts Payable be authorized to exercise the option to renew the contract in years 4 and 5 subject to performance and Council approval of the annual budget; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution. 8.1.3MEMORANDUM OF UNDERSTANDING REGARDING ADMINISTRATIVE MONETARY PENALTY (“AMP”) SYSTEM ON REGIONAL ROADS (2.17) 1.Memorandum of Understanding regarding Administrative Monetary Penalty (“AMP”) system on Regional roads.pdfThat the report entitled “Memorandum of Understanding regarding Administrative Monetary Penalties” be received; and, That the Mayor and Clerk be authorized to execute a Memorandum of Understanding with the Region of York for the enforcement of parking infractions on Regional roads under the City’s AMP system in a form satisfactory to the City Solicitor.8.1.42020 RECREATION USER FEE - MARKET ANALYSIS (6.0) 1.2019-2020 Recreation User Fee Bylaw and Market Competitive Analysis.pdfThat the report entitled “2020 Recreation User Fee - Market Analysis” be received; and, That the 2020 Recreation Services additional user fees and permit increases based on market analysis be approved; and, That a $1.86 per hour increase, in addition to the Council approved increase, be applied to Adult Artificial Turf rentals be approved starting January 2020; and, That the Non Prime Ice Arena fee be lowered to $165.00, so that the fee matches the average rate amongst municipal comparators, and be approved starting January 2020; and, That a $6.00 per hour increase, in addition to the Council approved increase to the Aquatics Competitive Club community pool rental fee, be applied annually until the rental fee reaches the average rate amongst municipal comparators and be approved starting September 2020; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution.8.1.5REQUEST TO MOVE OCTOBER 21, 2019 GENERAL COMMITTEE MEETING TO OCTOBER 22, 2019 (16.0) That the General Committee meeting of October 21, 2019 (from 9:30AM to 3:00 PM) be moved to October 22, 2019 (from 9:30 AM to 3:00 PM); and, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 8.2REPORT NO. 37 - DEVELOPMENT SERVICES PUBLIC MEETING (OCTOBER 7, 2019) Please refer to your October 7, 2019 Development Services Public Meeting Agenda for reports.That the report of the Development Services Public Meeting be received & adopted. (Items 1 to 2):8.2.1PRELIMINARY REPORT 1938540 ONTARIO LTD., UNIONVILLE MONTESSORI SCHOOL, TEMPORARY USE ZONING BY-LAW AMENDMENT APPLICATION TO PERMIT A PRIVATE SCHOOL AND DAY NURSERY TO OPERATE WITHIN THE EXISTING PORTABLE 1.Preliminary Report Temporary Use Zoning By-law Amendment Application.pdf2.PLN19256209FIG1.pdf3.PLN19256209FIG2.pdf4.PLN19256209FIG3.pdf5.PLN19256209FIG4.pdfAT 9286 KENNEDY ROAD, FILE NO. PLAN 19 256209 (WARD 6) (10.5) That the deputation by Zhi Xiang (Richard) Tang made at the October 7, 2019 Development Services Public Meeting regarding 1938540 Ontario Ltd. Unionville Montessori School, Temporary Use Zoning By-Law Amendment Application be received. That the report titled “PRELIMINARY REPORT, 1938540 Ontario Ltd., Unionville Montessori School, Temporary Use Zoning By-law Amendment Application to permit a private school and day nursery within the existing portable at 9286 Kennedy Road, File No. PLAN 19 256209 (Ward 6)” be received; and, That the Record of the Public Meeting held on October 7, 2019, with respect to the Temporary Use Zoning By-law Amendment Application to permit a private school and day nursery within the existing portable at 9286 Kennedy Road, File No. PLAN 19 256209 (Ward 6)” be received; and, That the application by 1938540 Ontario Ltd., Unionville Montessori School, to amend Zoning By-law 304-87, as amended, be approved; and, That the proposed amendment to Zoning By-law 304-87, as amended, be enacted without further notice; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 8.2.2PRELIMINARY REPORT APPLICATION FOR ZONING BY-LAW AMENDMENT TO FACILITATE A FUTURE LAND SEVERANCE AND PERMIT ONE SINGLE DETACHED DWELLING WITH SITE-SPECIFIC ZONE EXCEPTIONS AT 7739 9TH LINE, ON THE SOUTH SIDE OF 14TH AVENUE 1.7739 9th Line Preliminary Report - ZA 19 126535 .pdf2.Fig 1. Location Map.pdf3.Fig 2. Area ContextZoning.pdf4.Fig 3. Aerial Photo.pdf5.Fig 4. Site Plan.pdf(WARD 7) FILE NO. ZA 19 126535 (10.5) That the Development Services Commission report dated September 23, 2018, entitled “Preliminary Report Application for Zoning By-law Amendment to facilitate a future land severance and permit one single detached dwelling with site-specific zone exceptions at 7739 9th Line, on the south side of 14th Avenue. (Ward 7). File No. ZA 19 126535”, be received; and, That the Record of the Public Meeting held on October 7th, 2019 with respect to the proposed application for Zoning By-law Amendment, be received; and, That the applications by Memar Architects Inc., for a Zoning By-law Amendment (ZA 19 126535) be approved and the draft Zoning By-law Amendment be finalized and enacted without further notice; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution. 8.3REPORT NO. 38 - DEVELOPMENT SERVICES COMMITTEE (OCTOBER 15, 2019) Please refer to your October 15, 2019 Development Services Committee Agenda for reports.That the report of the Development Services Committee be received & adopted. (Items 1 to 2):8.3.1CITY OF MARKHAM COMMENTS ON THE PROVINCIAL POLICY STATEMENT REVIEW (10.0) 1.Information Report Proposed Changes to the Provincial Policy Statement, 2019.pdf That the staff report entitled “City of Markham Comments on the Provincial Policy Statement Review, dated October 15, 2019, be received; and, That this staff report and recommendations be forwarded to the Ministry of Municipal Affairs and Housing and York Region as the City of Markham’s comments on the proposed changes to the Provincial Policy Statement as part of the Provincial Policy Review; and, That the Ministry of Municipal Affairs and Housing be advised that whereas Markham Council supports the Provincial Policy Statement as a tool to establish high level Province-wide standards in land use planning, Markham Council does not support inclusion of detailed policy language regarding matters that are best dealt with at the local municipal level having regard for local priorities (e.g., identifying priority development applications); and, That the Ministry of Municipal Affairs and Housing be advised of the following specific recommendations: That current Provincial Policy Statement 2014 policy 4.9 which identifies that the PPS policies represent minimum standards, remain as policy in the Interpretation and Implementation section under Part V: Policies; That the references to ‘market-based’ and ‘market demand’ in proposed policies 1.1.1, 1.1.3.8. 1.4.3 and 1.7 be clarified through definition and that a reference to both market-based and non market-based be included to ensure planning authorities continue to plan for an inclusive, broad and responsive approach to addressing housing needs, which would include but not prioritize market-based approaches to housing; That the employment polices be revised as follows: That the proposed additional references to ‘mixed uses’ and ‘consideration of housing policy’ be deleted from proposed policy 1.3.1; That the prohibition of residential and institutional uses in proposed policy 1.3.2.3 apply to all employment areas, rather than only to those planned for industrial and manufacturing uses; and, That the reference in proposed policy 1.3.2.3 to include appropriate transition within employment areas be revised to provide for appropriate transition between employment areas and non-employment areas, to be consistent with the Growth Plan; That the Province provide guidance and clarification for municipalities with respect to the required method and level of engagement with Indigenous communities; That the Province provide municipalities with an opportunity to review any future modifications to ‘Hazard Lands’ policies resulting from the ongoing current review prior to incorporation in the Provincial Policy Statement; That proposed policy 4.7 regarding streamlining of development approvals be removed, and instead the Province be advised that the intent of proposed policy 4.7 regarding streamlining development approvals would be more appropriately directed to the review and update of regulations, guidelines, standards and internal and external staffing levels to achieve the outcome of fast tracking applications; That if proposed policy 4.7 regarding streamlining of development approvals remains, the Province provide criteria and guidance on identification of ‘priority’ applications for consideration of fast tracking; That the Province review the process for approval of private communal water and wastewater services to require that private operators establish fiscally responsible life cycle and financial reserve practices, to ensure that these systems are designed to meet municipal design standards and to allow municipalities to recover all costs of taking over these services in the event of a default; That the Province consider stronger policy wording in building strong healthy communities that requires land use planning to seek solutions to minimize and/or reduce climate change impacts; and, Further that staff be authorized and directed to do all things necessary to give effect to this resolution. 8.3.2CANADA INDIA BUSINESS FORUM, NEW DELHI AND MUMBAI, NOVEMBER 19 AND 21, 2019 (10.16) 1.Canada India Business Forum New Delhi and Mumbai, November 19 and 21, 2019.pdfThat the Report dated October 15, 2019 entitled “Canada India Business Forum, New Delhi and Mumbai, November 19 & 21, 2019 ” be received, and That the City of Markham be represented at the Canada India Business Forum by Christina Kakaflikas, Manager, Economic Development, and That the total cost of the City’s participation in the Forum, not exceeding $6,500.00 will be expensed from within Economic Development’s 2019 operating budget (acc. #610-9985811-International Investment Attraction Program), and That Staff be authorized and directed to do all things necessary to give effect to this resolution. 9.MOTIONS 10.NOTICE OF MOTION TO RECONSIDER 11.NEW/OTHER BUSINESS As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".11.1RECOMMENDATION FROM THE SEPTEMBER 13, 2019 LICENSING COMMITTEE HEARING (8 LINCOLN GREEN DRIVE) (2.0) No Attachment That the following recommendation of the Licensing Committee from the Hearing held on September 13, 2019, be approved and adopted: That the application to remove one (1) Silver Maple tree at 8 Lincoln Green Drive, Markham, Ontario be approved; and, That the applicant provide for eight (8) replacement trees on the property of 8 Lincoln Green or any other private property in Markham, and in a size and native species deemed appropriate by staff, by September 30, 2020, or provide a cash-in-lieu payment of $300.00 per tree; and further, That the recommendations are based on the unique characteristics of this case only and are not intended to be precedent setting nor to be used as a basis for future cases. 12.ANNOUNCEMENTS 13.BY-LAWS - THREE READINGS That By-law 2019-106 be given three readings and enacted.Three Readings13.1BY-LAW 2019-106 ROAD DEDICATION BY-LAW 1.Road Dedication_Osmond Appleton Road and William Grant Road(1).pdf2.Block 307 (Plan 65M-3600)(1).pdf3.Block 308 (Plan 65M-3600)(1).pdfA by-law to dedicate certain lands as part of the highways of the City of Markham: Block 307, Plan 65M-3600 - Osmond Appleton Road; Block 308, Plan 65M-3600 - William Grant Road 14.CONFIDENTIAL ITEMS 15.CONFIRMATORY BY-LAW - THREE READINGS That By-law 2019-107 be given three readings and enacted. Three Readings BY-LAW 2019- A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF OCTOBER 16, 2019.No attachment16.ADJOURNMENT No Item Selected This item has no attachments1.Road Dedication_Osmond Appleton Road and William Grant Road(1).pdf2.Block 307 (Plan 65M-3600)(1).pdf3.Block 308 (Plan 65M-3600)(1).pdf1.September 24 2019 Post-Meeting Minutes.pdf1.011-R-19 Markham Public Library Material and Processing Services.pdf1.Memorandum of Understanding regarding Administrative Monetary Penalty (“AMP”) system on Regional roads.pdf1.2019-2020 Recreation User Fee Bylaw and Market Competitive Analysis.pdf1.Presentation- Asset Management Audit.pdf2.Report - Asset Management Audit.pdf1.Big Beef Bowl.pdf1.Information Report Proposed Changes to the Provincial Policy Statement, 2019.pdf1.Canada India Business Forum New Delhi and Mumbai, November 19 and 21, 2019.pdf1.Preliminary Report Temporary Use Zoning By-law Amendment Application.pdf2.PLN19256209FIG1.pdf3.PLN19256209FIG2.pdf4.PLN19256209FIG3.pdf5.PLN19256209FIG4.pdf1.7739 9th Line Preliminary Report - ZA 19 126535 .pdf2.Fig 1. Location Map.pdf3.Fig 2. Area ContextZoning.pdf4.Fig 3. Aerial Photo.pdf5.Fig 4. Site Plan.pdf