General Committee
February 2, 2015
Meeting
Number 5
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Jim
Baird, Commissioner of Development Services
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Catherine
Conrad, City Solicitor
Kimberley
Kitteringham, City Clerk
Joel
Lustig, Treasurer
David Porretta, Manager (Acting),
Business & Technical
Services
Alida
Tari, Council/Committee Coordinator
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The General Committee meeting convened at the hour of 10:02 AM with Deputy
Mayor Jack Heath in the Chair and Councillor Alan Ho Chaired Community Services
related items.
Disclosure of
Interest
None disclosed.
1. PROCEDURAL BY-LAW OVERVIEW
(16.0)
Presentation
Kimberley Kitteringham, City
Clerk delivered a PowerPoint presentation providing an overview of the
Procedural By-Law.
There was discussion
regarding the motions to "refer" or "defer" and whether the
speaker list should be exhausted given the matter will considered at another
time. The Committee suggested that the
"respect confidentiality" should be strengthened and clearly state
potential consequences.
There was discussion
regarding members of the public wanting to address Committee and/or Council on
items not listed on the agenda. Staff
reviewed the various scenarios of how an item can be addressed that is not on a
Committee/Council agenda.
The Committee suggested that
this presentation be shared with the Business Improvement Area Boards and other
City advisory Committees.
Moved by Councillor Alan Ho
Seconded by Councillor
Valerie Burke
1) That the presentation by
Ms. Kimberley Kitteringham, City Clerk entitled “Procedural By-Law Overview,”
be received.
Carried
2. MINUTES OF THE JANUARY 26,
2015
GENERAL COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Regional Councillor Nirmala Armstrong
1) That
the minutes of the January 26, 2015 General Committee meeting be confirmed.
Carried
3. 2014 INVESTMENT PERFORMANCE
REVIEW (7.0)
Report Attachment
1
Moved by Regional
Councillor Jim Jones
Seconded by Nirmala
Armstrong
1) That the report dated February 2, 2015
entitled “2014 Investment Performance Review” be received; and,
2) That staff be authorized and directed to do
all things necessary to give effect to this resolution.
Carried
4. AMENDMENTS
TO MARKHAM VILLAGE
BUSINESS IMPROVEMENT AREA
BY-LAW (3.11 & 3.12)
Report Appendix
A Appendix
B
There was brief
discussion regarding the eligibility of some of the proposed new members for
the Board. It was suggested that those
discussions be done during an in-camera session.
It was suggested that
clause three (3) be amended to prior to the end of the fourth quarter.
Moved by Councillor
Colin Campbell
Seconded by
Councillor Karen Rea
1) That the report titled “Amendments to
Business Improvement Area By-laws” be received; and,
2) That By-law 279-86 establishing the
“Markham Village Business Improvement Area” commonly referred to as the
"Markham Village BIA (MBIA)" By-law be repealed in its entirety and
the attached by-law, noted as Appendix “A” to this report, be enacted; and,
3) That Staff be directed to undertake a
comprehensive review, including consultation with the Board of Management of the MBIA to determine further
governance improvements and report back prior to the end of the 4th quarter of 2015; and further,
4) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
5. PROPOSED ALL-WAY STOP
CONTROLS
- COX BOULEVARD & CIRCA
DRIVE;
SOUTH PARK ROAD & TIMES
AVENUE (5.12)
Report Attachment
A Attachment
B Attachment
C
Moved by Regional
Councillor Jim Jones
Seconded by
Councillor Don Hamilton
1) That the report entitled
“Proposed All-way Stop Controls – Cox Boulevard & Circa
Drive; South Park Road & Times Avenue”, be received; and,
2) That Schedule 12 of Traffic By-law
106-71, pertaining to compulsory stops, be amended to include all approaches to the
intersection of Cox
Boulevard & Circa Drive; and,
3) That Schedule 12 of Traffic By-law
106-71, pertaining to compulsory stops, be amended to include all approaches to
the intersection of South Park Road & Times Avenue; and,
4) That the Operations Department be directed to install the
appropriate signs and pavement markings at
the subject locations; and,
5) That the cost of materials and installation for the traffic
signs and pavement markings be funded from capital project #14228 (Traffic
Operational Improvements) in the amount of $1,000;
and,
6) That York Regional Police be
requested to enforce the all-way stop control upon installation of these stop
signs and passing of the By-law; and further
7) That staff
be authorized and directed to do all things necessary to give effect to this
resolution.
Carried
6. PROPOSED NORTHBOUND LEFT
TURN
RESTRICTION AT NINTH LINE
& BERCZY GATE (5.12)
Report Attachment
A Attachment
B Attachment
C
Brenda Librecz,
Commissioner of Community & Fire Services provided some brief opening
remarks relative to the staff report.
Gord Walter, Sherwood
Amber Glen Ratepayers Association addressed the Committee and delivered a
PowerPoint presentation providing background information regarding traffic
infiltration on Senator Reesor's Drive North.
He spoke in support of the staff recommendations.
Mr. Walter suggested
that staff investigate the possibility of an advance left turn signal from 9th
Line to westbound Church Street.
The Committee thanked
Mr. Walter for his presentation and agreed with his suggestion for a left turn
signal at 9th Line and Church Street.
There was discussion regarding school bus routes and increasing York
Region Transit routes.
Moved by Mayor Frank
Scarpitti
Seconded by Regional
Councillor Jim Jones
1) That the report entitled “Proposed
Northbound Left Turn
Restriction at Ninth Line & Berczy Gate,” be
received; and,
2) That the petition submitted by Mr. Gord
Walter, President of the Sherwood Amber Glen Ratepayers Association for a
northbound left turn restriction on weekdays between 7 AM and 9 AM at the
intersection of Ninth Line and Berczy Gate be received; and,
3) That the Region of York be requested to implement a northbound left turn restriction at the
intersection of Ninth Line and Berczy Gate, weekdays, between 7 AM and 9 AM; and,
4) That York Region be
requested to review the intersection of Ninth Line and Church Street for
consideration to provide a northbound advance left turn signal combined with an
advance straight through movement; and,
5) That Markham staff
request York Region Transit to review their transit route in an effort to
capture more students travelling from the southeast part of Markham that attend
Markham District High School by increasing their routes and/or provide for
additional buses; and,
6) That Markham staff be
directed to contact the York Region District School Board and investigate the
possibility of providing a school bus for students coming from the southeast
part of Markham attending Markham District High School; and,
7) That the deputation
from Gord Walter, Sherwood Amber Glen Ratepayers Association be received; and,
8) That the Markham
staff be requested to report back to General Committee regarding their
recommendation; and further,
9) That Staff be authorized and directed to do
all things necessary to give effect to this resolution.
Carried
7. WINTER MAINTENANCE (5.10)
Councillor
Colin Campbell addressed the Committee and stated some concerns regarding the
level of service for winter maintenance.
Staff advised that all the arterial and primary roads were plowed
starting last night and the secondary and local roads will be plowed starting
at 11 today in compliance with the Council approved service levels. Staff
noted that the City is also in compliance with the Province of Ontario’s
minimum maintenance standards for municipal roads.
8. WINDROW SERVICE (5.0)
Councillor
Amanda Collucci addressed the Committee requesting if previous staff reports
related to windrow clearing and financial implications can be made available.
9. CITY WEBSITE (7.13)
Councillor
Amanda Collucci addressed the Committee advising that the "translate"
button on the City website does not seem to work. Staff will investigate the problem.
10. IN-CAMERA MATTERS (16.24
& 6.0)
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an
in-camera session to discuss the following confidential matters (11:29 AM):
1. PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING
MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD APPOINTMENTS)
[Section
239 (2) (b)]
2. ADVICE THAT IS SUBJECT TO
SOLICITOR-CLIENT PRIVILEGE, INCLUDING
COMMUNICATIONS NECESSARY FOR THAT PURPOSE (REGARDING
THE DRAFT NOTICE OF MOTION TO DISCLOSE CONFIDENTIAL
DOCUMENTS RELATED TO THE MARKHAM, SPORTS, ENTERTAINMENT
& CULTURAL CENTRE)
[Section
239 (2) (F)]
Carried
Moved by Councillor Colin Campbell
Seconded by Councillor Don Hamilton
That the General Committee rise from the in-camera session 12:22 PM.
Carried
Adjournment
Moved by Councillor Alex Chiu
Seconded by Councillor Colin
Campbell
That the General Committee meeting adjourn at 12:23 PM.
Carried