Electronic General Committee Agenda

Meeting Number: 12

Monday, September 13, 2021 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on September 28, 2021.

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE JUNE 14, 2021 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the June 14, 2021 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

TAX ADJUSTMENT UNDER SEC. 357 & 358 OF THE MUNICIPAL ACT, 2001 (7.3)

S. Manson, ext. 7514

• 1. THAT the Report for the Cancellation, Reduction or Refund of Taxes under Sections 357 and 358 of the Municipal Act, 2001 be received; and,
  2. THAT taxes totalling approximately $539,344 be adjusted under Section 357 and 358 of the Municipal Act, 2001 of which the City’s portion is estimated to be $41,040; and,
  3. THAT the associated interest be cancelled in proportion to the tax adjustments; and,
  4. THAT the Treasurer be directed to adjust the Collector’s Roll accordingly; and further,
  5. THAT staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2

DELEGATION OF AUTHORITY TO CHIEF ADMINISTRATIVE OFFICER DURING THE 2021 ANNUAL SUMMER RECESS (7.0, 12.0)

A. Moore, ext. 4711

• 1. THAT the report entitled “Delegation of Authority to Chief Administrative Officer during the 2021 annual summer recess” be received; and,
  2. THAT Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

CONSENT REPORTS - COMMUNITY SERVICES ISSUES

8.1

MARKHAM VILLAGE / UNIONVILLE STUDY COMPLETION (5.6)

R. Muir, ext. 2357

• 1. THAT the report entitled “Markham Village & Unionville Areas Flood Control Feasibility Study Completion” be received; and,
  2. THAT Council endorse the recommended solution including Sewer Upgrades, Flow Diversions, and System Optimization identified in the Markham Village & Unionville Areas Flood Control Feasibility Study; and,
  3. THAT Staff expand the current watercourse inspection maintenance program to include priority watercourses for debris identification/ blockage removal in 2022; and further,
  4. THAT Staff be authorized and directed to do all things necessary to give effect to this Resolution;

   

9.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

9.1

ASSET MANAGEMENT PLAN (7.0)

S. Shah, ext. 6190

• 1. THAT the presentation titled “2021 Asset Management Plan (AMP) Endorsement” be received; and,
  2. THAT Council endorse the 2021 Asset Management Plan (AMP) and adopt the proposed asset management strategy and framework; and further,
  3. THAT staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

MOTIONS

10.1

LOBBYIST REGISTRY (9.0, 12.1)

Note: Notice of this motion was provided at the July 13, 2021 General Committee meeting.

• Whereas transparency and fairness are paramount with respect to all functions of the City of Markham.

  Whereas on June 8, 2010 Council received a Notice of Motion including the establishment of an Integrity Commissioner and a Lobbyist Registrar’s office.

  Whereas on June 22, 2011 Council referred the establishment of an Integrity Commissioner and a Lobbyist Registrar’s Office to early 2012.

  Whereas on June 25, 2012 the General Committee of Council deferred a presentation regarding a Lobbyist Registry to a Council Workshop in September 2012.

  Whereas on September 5, 2012 General Committee received a report regarding a Lobbyist Registrar and a Lobbyist Registry which recommended against a Registrar and Registry due to:

  • The relative immaturity of Lobbyist frameworks in Ontario and Canada,
  • The potential for changes to the relevant provincial legislation as a result of the Municipal Act Review, and
  • The costs associated with establishing and maintaining a Lobbyist Registry.

  Whereas on September 5, 2012 General Committee requested that a report be presented to Council in winter 2013 regarding recommendations relative to:

  • Lobbying of public office holders by potential vendors
  • Lobbying by former public office holders or current Markham public office holders

  Whereas on September 5, 2012 General Committee requested to receive a copy of the City of Ottawa’s Lobbyist Registry.

  Whereas on September 5, 2012 General Committee moved that staff report in Winter 2013 relative to a proposed policy.

  Whereas on November 20, 2017 the General Committee directed staff to report on the establishment of a Lobbyist Registry and the potential appointment of a Lobbyist Registrar.

  Whereas on June 26, 2013 Council voted to appoint an Integrity Commissioner.

  Whereas since the issue was first raised 11 years ago, Council has failed to make a decision in favour of or against the establishment of a Lobbyist Registry and the appointment of a Lobbyist Registrar.

  Whereas Lobbyist frameworks in Ontario and Canada can now be considered mature.

  Whereas the Municipal Act Review is complete.

  Whereas Lobbyist Registries have been established and Lobbyist Registrars appointed in the City of Vaughan, the City of Toronto, the City of Ottawa, the City of Brampton, the City of Hamilton, for the Province of Ontario and for the Government of Canada.

  Therefore be it resolved that:

  Council directs staff to update the September 5, 2012 report regarding the establishment of a Lobbyist Registry and the appointment of a Lobbyist Registrar; that the report should include recommendations for action by Council; and that the report is to be presented to the General Committee of council no later than December 1, 2021.

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

ADJOURNMENT