Development Services Committee Minutes
June 7, 2016, 9:00 AM to 11:00 AM
Council Chamber
All
Members of Council
Development
Services Economic
Development
Chair: Regional Councillor Jim
Jones Chair: Councillor Alex Chiu
Vice-Chair: Councillor Don Hamilton Vice-Chair:
Councillor Alan Ho
Transportation Issues
Chair: Regional Councillor Joe Li
Vice-Chair: Regional Councillor Nirmala
Armstrong
Attendance
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Councillor Alex Chiu
Regrets
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Andy Taylor, Chief Administrative
Officer
Jim Baird, Commissioner of
Development Services
Brenda Librecz, Commissioner of
Community & Fire Services
Ron Blake, Senior Development
Manager
Ronji Borooah, City Architect
Alan Brown, Director of Engineering
Stephen Chait, Director, Culture and
Economic Development
Catherine Conrad, City Solicitor
Geoff Day, Senior Planner, Zoning
& Special Projects
Scott Heaslip, Senior Project
Coordinator
Regan Hutcheson, Manager, Heritage
Planning
Christina Kakaflikas, Manager,
Special Projects
Biju Karumanchery, Director of
Planning and Urban Design
Don Taylor, Manager, Executive
Operations
Andrea Wilson-Peebles,
Assistant City Solicitor
Kitty Bavington, Council/Committee Coordinator
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The Development Services
Committee convened at the hour of 9:08 a.m. in the Council Chamber with Councillor
Don Hamilton in the Chair. Councillor
Alex Chiu assumed the Chair for Economic Development items, Nos. 7 and 8.
Regional Councillor Joe
Li assumed the Chair for Transportation item No. 9.
DISCLOSURE OF PECUNIARY INTEREST – None declared
1. DEVELOPMENT
SERVICES COMMITTEE MINUTES
- May 24, 2016 (10.0)
Minutes
Moved by: Councillor Alex Chiu
Seconded by: Councillor Valerie Burke
That the
minutes of the Development Services Committee meeting held May 24, 2016, be
confirmed.
CARRIED
2. CYCLING AND PEDESTRIAN ADVISORY
COMMITTEE (CPAC) MINUTES
-April 21, 2016 (16.34)
Minutes
Moved by: Councillor Alex Chiu
Seconded by: Councillor Valerie Burke
That the minutes of the Cycling and Pedestrian
Advisory Committee (CPAC) meeting held April 21, 2016, be received for
information purposes.
CARRIED
3. THORNHILL
SUB-COMMITTEE MINUTES
(SECTION 37 - GRANDVIEW PARK)
- May 3, 2016 (10.0)
Minutes
On May 24, 2016
Development Services Committee referred the Thornhill Sub-Committee
minutes back to
staff for clarification. Revised minutes were provided.
Staff responded to questions from the Committee
regarding washrooms that would only be open in the summer, the inclusion of a
stage, and the use of Section 37 funds. A staff report on the Grandview Park
proposal and funding will be coming forward to the Committee.
Moved by: Councillor Valerie Burke
Seconded by: Regional Councillor Nirmala Armstrong
That the minutes of the Thornhill Sub-Committee
(Section 37 - Grandview Park) meeting held May 3, 2016, be received.
CARRIED
4. PRELIMINARY REPORT
MCCOWAN DEVELOPMENTS LIMITED
DRAFT PLAN OF SUBDIVISION
APPLICATION
TO CREATE TWO (2) RESIDENTIAL
BLOCKS AND A PUBLIC ROAD
AT 9329 & 9365 MCCOWAN
ROAD AND 5286 16TH AVENUE
FILE NO: SU 16 110451 (10.7)
Report
The Committee was advised that a community
meeting has been held, and the plans have been revised. It was requested that
all Council members be invited to community meetings in the future.
Moved by: Councillor Karen Rea
Seconded by: Councillor Logan Kanapathi
1) That the report titled “PRELIMINARY REPORT, McCowan
Developments Limited, Draft Plan of Subdivision application to create two (2)
residential blocks and a public road at 9329 & 9365 McCowan Road and 5286
16th Avenue, File No: SU 16 110451”, be received; and,
2) That Staff be authorized to schedule a statutory Public
Meeting to consider the Draft Plan of Subdivision application by McCowan
Developments Limited to create two (2) residential blocks and a public road at
9319 & 9385 McCowan Road and 5286 16th Avenue; and further,
3) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
5. INFORMATION REPORT
2016 SECOND QUARTER UPDATE OF
THE
STREET AND PARK NAME RESERVE
LIST (10.14)
Report
Moved by: Councillor Alex Chiu
Seconded by: Councillor Valerie Burke
1) That the report titled
‘Information Report 2016 Second Quarter Update of the Street and Park Name
Reserve List’, be received; and,
2) That Council approve the
revised Street and Park Name Reserve List set out in Appendix ‘A’ attached to
this report.
CARRIED
6. APPROVAL OF THE CONTINUATION
OF THE MARKHAM DESIGNATED
HERITAGE
PROPERTY GRANT PROGRAM (16.11)
Report
Staff responded to questions from the Committee regarding the number of
heritage-related grants, the number of applications received, and increasing
the reserve fund. Staff explained that the reserve is maintained as a non-tax
based fund, and that the $30,000 per year is usually sufficient. If necessary,
additional un-used funds can be transferred from the Commercial Façade Grant
Program, at Council’s discretion. Staff noted that the policy has been
amended to allow Council to use its discretion to limit grant assistance when
an applicant applies for eligible projects under both the Façade Grant Program
and this grant program.
Moved by: Regional Councillor
Nirmala Armstrong
Seconded by: Councillor
Valerie Burke
1) That the report entitled “Approval of the Continuation of
the Markham Designated Heritage Property Grant Program”, dated June 7, 2016, be
received; and,
2) That the Markham Designated Heritage Property Grant Program
be approved for an additional three year period (2017 to 2019) and be allocated
$90,000 in funding from the Markham Heritage Loans Reserve Fund at $30,000 per
year for a total cost of $90,000; and,
3) That the surplus funds in capital account #14009 ‘Designated
Heritage Property Grant Program’ in the amount of $14,338 will be returned to
the Markham Heritage Loans Reserve Fund; and,
4) That the existing reserve fund “Markham Heritage Loans Reserve Fund” with a
fund balance of $260,787 (as of April 30, 2016) continue to be used as the
funding source for the program; and,
5) That By-law 175-81, as amended, (A By-law to Establish a
Heritage Fund) be amended as per Appendix “D” to this report to reduce the
principal amount in the Heritage Fund; and,
6) That the Markham Designated Heritage Property Grant Program
revised Guidelines (attached as Appendix “B” to this report) which includes an
amendment to allow an increase in the maximum grant amount from $5,000 to
$7,500 for cedar roof replacements at Markham Heritage Estates, be approved for
an additional three year period (2017-2019); and,
7) That the criteria to qualify for a grant be amended to state
that first-time applicants get priority each year and that repeat applicants
will be considered only if annual funding cap is not reached by the first-time
applicants; and,
8) That a new by-law be adopted to implement the Markham
Designated Property Grant Program (2017-2019) as per Appendix “C” to this report;
and further,
9) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
7. DETAILS OF 2016 BUSINESS MISSION
TO INDIA EXPENSES (10.16)
Memo
On May 9th,
2016 Development Services Committee requested additional information regarding
the expenses incurred for
the India trip.
Staff responded to questions from the Committee regarding the number of
delegates, the City’s portion of the costs, tendering the travel arrangements, the
rationale for hotel selection and costs, HST rebates, and communications during
the mission. The cost to the City was approximately $50,000 from the overall
cost of $92,955.00. Discussions included Markham’s international reputation,
opportunities arising from the Business Missions, and the work involved in
planning the Missions.
Moved by: Regional Councillor Nirmala Armstrong
That the memorandum dated May 26, 2016 entitled "Details of 2016
Business Mission to India Expenses" be received.
CARRIED
8. DELEGATION TO NORDLINGEN, GERMANY
(10.16)
Report
The Committee discussed the delegate selection process, and
communications with Council members regarding opportunities to participate. It
was clarified that the proposed funding will be for one of the Councillors
attending, and the second Councillor will be self-funded as the Nordlingen
portion will be a part of personal travel plans. Both Councillors attending
have a tie to this event through the German heritage of their constituents.
It was noted that this is the 15th Anniversary of the
Alliance Agreement to formalize cultural and heritage ties between the Cities
of Markham and Nordlingen.
Seconded by: Councillor Amanda Collucci
1)
That the report titled “Delegation
to Nordlingen, Germany” be received; and,
2) ** That the City authorize Deputy Mayor
Jack Heath, Councillor Burke, and Councillor Rea to travel to
Nordlingen, Germany, to officially represent the City at celebration events related
to Nordlingen’s traditional Historic Wall Festival, and the 15th
Anniversary of the Alliance Agreement to formalize cultural and heritage ties
between the Cities of Markham and Nordlingen; and,
2)
That Council approve an
expenditure of $2,200.00, to be funded from the Culture & Economic
Development Department’s Business Travel Account #6109985201, to cover the
costs to be incurred for one Councillor; and further,
4) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
** Amended by Council on
June 14 to add “Deputy Mayor Jack Heath” to Clause 2
9. EATON SQUARE SUBDIVISION
- EXTERNAL SERVICING AGREEMENT
(5.5)
Report
Alan Brown, Director of
Engineering, provided an outline of the servicing agreement.
Moved by: Councillor Alex
Chiu
Seconded by: Councillor
Alan Ho
1) That the report titled “Eaton Square Subdivision - External
Servicing Agreement”, be received; and,
2) That Council authorize the Mayor and Clerk to execute an External
Servicing Agreement with the EP Victoria Manors Ltd in a form satisfactory to the
City Solicitor and the Director of Engineering for the extension of the
external sanitary sewer to the Eaton Square subdivision; and further,
3) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
10. 1297482 ONTARIO LIMITED (ALAWN LAI)
7713 KENNEDY ROAD
APPLICATION FOR SITE PLAN
APPROVAL
FOR A FIFTEEN-UNIT APARTMENT
BUILDING
FILE NO. SC 13 129400 (10.6)
Presentation Memo
Jim Baird, Commissioner of Development Services
provided an overview of this application, reviewing that the Committee had deferred
this matter previously to allow for a community meeting and revisions to the
plans.
Councillor Alex Chiu reported on the community meeting
held, and advised that the residents are in general support of the revised application.
Jim Kotsopoulos, JKO Planning Services Inc., gave a presentation on the
revised proposal and elevations. The applicant, Alawn Lai, was also in
attendance and responded to questions regarding the exterior materials. The
Committee directed staff to include provisions in the agreement to ensure the
garage door is kept closed, if possible.
Moved by: Councillor
Alex Chiu
Seconded by: Councillor
Logan Kanapathi
1) That the memorandum dated June 7, 2016
entitled "1297482 Ontario Limited (Alawn Lai), 7713 Kennedy Road,
Application for Site Plan Approval for a fifteen-unit apartment building"
be received; and,
2) That the report dated March 7, 2016 titled “RECOMMENDATION
REPORT, 1297482 Ontario Ltd., 7713 Kennedy Road, Application for Site Plan
Approval for a four-storey, fifteen-unit apartment building, File No. SC 13
129400” be received; and,
3) That the application be endorsed, in
principle, as revised and presented to Development
Services Committee on June 7, 2016; and,
4) That final site plan approval be
delegated to the Director of Planning and Urban Design, or his designate, to be
issued (Site Plan Approval is issued only when the Director or his designate
has signed the site plan “approved”) when the following conditions have been
met:
·
The Owner has
entered into a site plan agreement with the City and the Region of York
containing all standard and special provisions and requirements of the City and
public agencies and the provisions outlined in Appendix ‘A’.
·
The Owner has
provided the City (Director of Planning and Urban Design) with clearance
letters from the Armadale Developers Group, the trustees for Concanmar and
Cedarland, and the trustees for T.S.L Investments confirming that the required
recoveries for municipal infrastructure have been paid.
·
The Owner has obtained a minor variance for
the rear yard setback; and,
5) That the Owner provide the City with
the required payment of 60% planning processing fees in accordance with the
City’s applicable Fee By-law; and,
6) That Council authorize servicing
allocation for 15 apartment units (34.1 persons); and,
7) That site plan endorsement shall lapse
after a period of three (3) years from the date of endorsement in the event
that the site plan agreement is not executed within that period; and further,
8) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
11. NEW BUSINESS
TRAFFIC LIGHTS AT HIGHWAY 7
AND 9TH LINE (5.12)
The Committee requested an update on the petition
submitted requesting signalization near the intersection of Highway 7 and Ninth
Line, in Ward 4. The CAO will follow up on this matter and send an e-mail to
members of Council.
12. NEW BUSINESS
FEDERATION OF CANADIAN
MUNICIPALITIES CONFERENCE (11.12)
13. NEW BUSINESS
WASHROOM AT FAIRTREE CRICKET
FIELD (6.0)
The Committee requested an update on this matter. The
Commissioner will follow up with an e-mail to Councillors.
14. IN-CAMERA MATTERS
Moved by: Councillor Alan Ho
Seconded by: Regional Councillor Jim Jones
That, in accordance with Section 239 (2) of the Municipal
Act, Development Services Committee resolve into an in-camera session to
discuss the following confidential matters:
(1) DEVELOPMENT SERVICES
COMMITTEE IN-CAMERA MINUTES
- March 7, 2016 and May 24,
2016 (10.0)
[Section 239 (2) (e)
(e) (f)]
(2) LITIGATION OR POTENTIAL LITIGATION,
INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY
OR LOCAL BOARD - COMMITTEE OF ADJUSTMENT APPEAL, 2403502 ONTARIO INC. (WARD 2)
(8.0)
[Section 239 (2) (e)]
(3) LITIGATION OR POTENTIAL LITIGATION,
INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY
OR LOCAL BOARD - HOLD REMOVAL APPLICATION AND APPEAL, 2403502 ONTARIO INC.
(WARD 2) (8.0)
[Section 239 (2) (e)]
CARRIED
Seconded by: Councillor Alan Ho
That the Development Services Committee rise and
report from the in-camera session at 11:48 AM.
CARRIED
The following
in-camera items were approved by Development Services Committee as follows:
(1) DEVELOPMENT SERVICES
COMMITTEE IN-CAMERA MINUTES
- March 7, 2016 and May 24,
2016 (10.0)
[Section 239 (2) (e)
(e) (f)]
Development Services confirmed
the March 7 and May 24, 2016 in-camera minutes.
(2) LITIGATION OR POTENTIAL LITIGATION,
INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY
OR LOCAL BOARD - COMMITTEE OF ADJUSTMENT APPEAL, 2403502 ONTARIO INC. (WARD 2)
(8.0)
[Section 239 (2) (e)]
This item was
referred back to staff.
(3) LITIGATION OR POTENTIAL LITIGATION,
INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY
OR LOCAL BOARD - HOLD REMOVAL APPLICATION AND APPEAL, 2403502 ONTARIO INC.
(WARD 2) (8.0)
[Section 239 (2) (e)]
This item was forwarded to Council on June 14, 2016.
ADJOURNMENT
The Development Services
Committee meeting adjourned at 11:48 AM.
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