GENERAL COMMITTEE
Finance & Administrative
Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Attendance
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J. Livey, Chief
Administrative Officer
A. Taylor,
Commissioner of Corporate Services
P. Loukes,
Commission Lead, Community and Fire Services (Operations
and Asset Management)
A. Seabrooke, Commission Lead, Community
and Fire Services (Markham Public Libraries,
Fire & Emergency Services,
Recreation Services and Culture)
C. Conrad, Town
Solicitor
B. Cribbett,
Treasurer
K. Kitteringham,
Deputy Town Clerk
A. Brown, Director,
Engineering
J. Lustig, Director,
Financial and Client Services
B. Roth, Director,
Recreation Services
G. Taylor, Manager,
Community Centre Operations
M. Visser, Manager
of Strategy, Innovation and Investments
D. McClean, Fire
Chief
W. Snowball, Deputy
Fire Chief
R. Borooah, Town
Architect
J. Ryerson,
Director/Manager, Varley
Art Gallery
C. Biss, CEO, Markham Public
Libraries
D. Walker, Director, Library Strategy and
Innovation
L. Wells, Manager,
Programs
K. Ross, Acting
Manager, Development Finance
M. Boyce, Senior
Project Coordinator
B. Karumanchery,
Senior Project Coordinator
D. Pearce, Manager,
Real Property
S. Andrews,
Director, Asset Management
M. Shatil, Manager,
Facility Assets
H. Tse, Project
Manager
A. Wolfe, Project
Manager
C. Raynor, Committee
Clerk
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The General Committee convened at the hour of 9:00 a.m. with Councillor J. Virgilio in the
Chair. Councillor A. Chiu took the Chair for discussion of Community Services
Issues Agenda Item 4.
DISCLOSURE OF INTEREST
Councillor C. Moretti disclosed an interest with respect to Agenda Item
2 because her son is employed by Fieldgate Developments and did not take part
in the consideration or discussion of or vote on the question of the approval
of such matter.
Councillor C. Moretti disclosed an interest with respect to Agenda Item
13 by nature of being a Director for Markham Centennial Bocce Club, and did not
take part in the consideration or discussion of or vote on the question of the
approval of such matter.
1. EAST MARKHAM COMMUNITY CENTRE (6.6)
Mr. D.
Balmer, B. Arch., Associate and Mr. D. Arthurs, OAA, Partner, presented
an overview of the East Markham Community Centre and Library project, including
building, parking and link options. Mr. A. Seabrooke, Commission Lead, Community and Fire Services (Markham Public
Libraries, Fire & Emergency Services, Recreation Services and Culture),
provided a breakdown of the incremental cost implications of the various
options
Committee
sought clarification on several issues including funding sources, budget
implications for future facilities, the future location of the helipad, traffic
flow through the site, the potential for locating Markham District Energy facilities
within a parking structure, future linkages with the proposed high school
across the street and Fire and Emergency Services access to the site.
There was
discussion concerning VIVA requirements for accessing the site and staff
advised that a forthcoming report will detail the cost implications of
achieving LEED Silver and LEED Gold certification levels.
Moved by Mayor F. Scarpitti
Seconded by Councillor J. Webster
That the presentation on the East Markham Community Centre by Mr. D.
Balmer, B. Arch., Associate D. Arthurs, OAA, Partner, & P. Fenech, OAA, Associate
Shore Tilbe Irwin & Partners be received; and,
That Council endorse
Building Design Option 3 as outlined in the presentation dated June 16, 2008,
titled “East Markham Community Centre & Library Concept Presentation”
prepared by Shore Tilbe Irwin and Partners; and,
That Council endorse
the construction of an above-ground parking garage; and,
That staff report
back on the cost implications of constructing the parking garage in such a way as
to permit the construction of additional floors at a later date; and,
That Council endorse
Link Option B as outlined in the above-mentioned presentation; and,
That Council approve
the programming space as outlined in the above-mentioned presentation including
the aquatics viewing gallery; and further,
That staff proceed
to the detailed design stage of the East Markham
Community Centre and Library project; and,
That staff report
back in the fall of 2008 with an update on the process for relocating the Markham Stouffville Hospital
helipad and with options for providing a public plaza space in the northeast
corner of the project site.
CARRIED
2. WEST CATHEDRAL FIRE HALL (7.15)
Presentation
Councillor C. Moretti disclosed an interest with respect to Agenda Item
2 because her son is employed by Fieldgate Developments and did not take part
in the consideration or discussion of or vote on the question of the approval
of such matter.
Ms. J. Stewart, Thomas Brown & Associates, presented an overview of the
criteria for achieving LEED Silver and LEED Gold certification levels and the
associated costs. Committee sought, and received, clarification on several
issues relating to cost and energy savings.
Committee
requested that staff provide Council with an update memo on land acquisitions
and the order of priority for future Fire Stations.
**Moved
by Councillor D. Horchik
Seconded
by Regional Councillor T. Wong
That the
presentation regarding the West Cathedral Fire Hall by Ms. J. Stewart, Thomas
Brown & Associates be received, and;
That staff be directed to develop the
detailed design and technical specifications with the target of achieving the
certification level of LEED Gold; and further,
That staff be authorized and directed to do
all things necessary to give effect to this resolution.
**Amended by Council at its meeting on June 24, 2008 to add the
following Clause:
“That Council
endorse the following quotation of Fire Services staff as contained in the
communication from the Director of Asset Management emailed to Council on June
24, 2008:
"To maintain adequate service to the public
it is important to have a fire station built in a timely fashion. The Cathedral
Fire Station is the station that currently could be completed the soonest so
that is the station that should go forward first."; and further,”
3. MUSEUM COLLECTIONS
BUILDING (6.7)
A.
Wolfe, ext. 4874
Mr.
P. Burton, Architect,
The Ventin Group presented
proposed designs for the Markham
Museum Collections
Building. There was
discussion concerning wheelchair access to the main entrance, the size of the
canopy at the entranceway and the location of disabled parking spots.
Mr. L.
Smith, resident, spoke to express gratitude to Council for endorsing
improvements to the Museum
Collections Building
and to underline the importance of attracting students to the Museum.
Moved by
Councillor C. Moretti
Seconded by
Mayor F. Scarpitti
That the
presentation by Mr. A. Wolfe, Project Engineer, and Mr. P. Burton and Mr. D Ecclestone,
Architects, Ventin Group,
regarding the Museum Collections Building be received; and,
That the deputation by Mr. L. Smith, resident, expressing gratitude to Council for endorsing improvements to the
Museum Collections Building and underlining the importance of attracting
students to the Museum, be received; and,
That Council endorse the proposed building
structure outlined in the diagrams titled “Markham Museum Collections
Building”, dated June 12, 2008 prepared by The Ventin Group Architects; and
further,
That staff be directed to report back with
options for enhancing the accessibility of the main entrance into the building.
CARRIED
4. MARKHAM
FIRE AND EMERGENCY SERVICES
2007 ANNUAL REPORT (7.15)
D.
McClean, ext. 5975
Report
Mr. D. McClean,
Fire Chief, presented highlights of the 2007 Markham Fire and Emergency
Services Annual Report.
Committee sought
and received clarification on such matters as remote alarm calls and response
times. Committee requested information comparing Markham’s response times with similar area
municipalities and the international standard.
Moved by Mayor F. Scarpitti
Seconded by Councillor J.
Webster
That the 2007 Annual Report
from the Markham Fire and Emergency Services (MFES) be received; and,
That staff be directed to include the name of the junior
fire-fighter featured on page 14 of the Report.
CARRIED
5. MINUTES OF THE MAY 15, 2008
ENVIRONMENTAL ADVISORY
COMMITTEE (16.0)
Minutes
Moved by
Councillor A. Chiu
Seconded by
Councillor C. Moretti
That the minutes
of the May 15, 2008 Environmental Advisory Committee be received.
CARRIED
6. MINUTES OF THE
JANUARY 16, FEBRUARY 20, MARCH 19,
APRIL 16, & MAY 21, 2008 ADVISORY COMMITTEE ON
ACCESSIBILITY (16.0)
Jan.
16 Feb.
20 Mar.
19 Apr.
16 May
21 Letter
Staff
agreed to consider staggering the terms of Councillors serving on Advisory
Committees in order to maintain continuity.
Moved by
Councillor D. Horchik
Seconded by
Councillor C. Moretti
That the
minutes of the January 16, February 20, March 19, April 16, and May 21, 2008
Advisory Committee on Accessibility be received; and,
That the
following one (1) recommendation
from the May 21, 2008
meeting be adopted:
(1) That
the letter dated April 10, 2008, from the Town of Richmond Hill requesting that
the Regional Municipality of York increase the current membership of the
Regional Accessibility Advisory Committee to include a representative from the
Town of Richmond Hill’s Accessibility Committee be received and endorsed.
CARRIED
7. APPOINTMENTS/RESIGNATIONS FROM
ADVISORY COMMITTEES (16.0)
Moved by Mayor F. Scarpitti
Seconded by Councillor D. Horchik
That the appointment of Ms.
Sandra McEleney to the Cycling and Pedestrian Advisory Committee for the term
ending November 30, 2010 be deferred to the fall 2008 Committee appointments process;
and,
That the Markham Environmental Advisory Committee be
requested to nominate a representative to serve on the Cycling and Pedestrian
Advisory Committee.
CARRIED
8. 106-T-08 REPLACEMENT
OF 19TH AVENUE
BRIDGE
OVER THE LITTLE ROUGE CREEK (EAST OF HIGHWAY 48, B19) (7.12.2)
T.
Casale, ext. 3190
Report
Moved by Mayor F. Scarpitti
Seconded by Councillor C. Moretti
That the report entitled “Award of Tender #106-T-08
19th Avenue Bridge Replacement over the Little Rouge Creek (East of
Highway 48, B19)” be received; and,
That the contract for #106-T-08 19th
Avenue Bridge Replacement be awarded to the lowest
priced supplier, Bob Hendricksen Construction Ltd., in the amount of $754,930.00,exclusive
of contingency and GST; and,
That
a contingency amount of $50,000.00, exclusive of GST be established to cover any
additional construction and consultant costs and that
the Director of Asset Management be authorized to approve
expenditure of this contingency amount up to the specified limit in accordance
with the Expenditure Control Policy; and,
That the award cost of $754,930 and $50,000
contingency be funded from the allocated budget of $810,000.00 in 2008 Capital
Budget account 058-6150-8287-005, Replacement of 19th Avenue Bridge; and,
That the remaining balance $5,070 in account
058-6150-8287-005 be used for other project related activities as identified
under financial considerations; and further,
That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
9. AMENDMENTS TO FEE BY-LAW 2002-276 IN
RELATION TO
FIRE SERVICES, COMMUNITY &
FIRE SERVICES COMMISSION (7.15)
S.
Mintz, ext. 5960
Report Attachment
Moved by Deputy
Mayor J. Heath
Seconded by
Regional Councillor J. Jones
That the Report
titled “Amendments to Fire Services
Fee By-laws 2002-276 in relation to Fire
Services, Community & Fire
Services Commission” be received; and,
That a by-law be
enacted to increase the fees as set out in this report; and,
That the Fire Services fees within the By-law be increased
annually according to the Consumers Price Index using the same Index as Recreation
Services unless a review indicates otherwise.
In either event, a review of the fees will take place at a minimum of
once every three (3) years; and further,
That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
10. REPORT ON SPENDING OF 2007 MARKHAM COUNCIL
GRANTS FOR ROUGE PARK (7.0)
M.
Urquhart, ext. 7502
Report
Moved by Mayor F. Scarpitti
Seconded by Deputy Mayor J. Heath
That the staff report entitled “Report on Spending of
2007 Markham Council Grants for Rouge River Watersheds”, dated June 16, 2008,
be received; and,
That a cheque in the amount of
$25,000 be issued to the Rouge Park Alliance for their programs in 2007, as outlined in this report; and,
That the Rouge
Park be requested to
follow the reporting and documentation guidelines for 2008, as outlined in this
report, and;
That,
conditional upon the receipt of a letter of intent from the Rouge Park Alliance
outlining how they intend to use the Town’s current year (2008) grant, a cheque
in the amount of $25,000 be issued for their programs in 2008; and,
That the Rouge
Park Alliance be directed to report back to staff in detail confirming how the
2008 funding was utilized and be advised that failure to do so will result in
2009 funding being denied, and further,
That this
process be followed for similar grants in the future.
CARRIED
11. FINANCIAL INCENTIVES
FOR AFFORDABLE HOUSING-
EAST MARKHAM
NON-PROFIT HOMES INC.- CONDITIONAL.
GRANT FOR DEVELOPMENT CHARGES AND REDUCED
CASH-IN-LIEU OF PARKLAND (7.0)
B. Cribbett, ext. 4735
Report
Moved by Mayor F. Scarpitti
Seconded by Councillor A. Chiu
That Council authorize a conditional grant
equal to Town of Markham development charges estimated to be $664,989.90 and
reduced cash-in-lieu of parkland contribution (equivalent to 5% of the land
value) payable, estimated at $90,000.00, to be paid on 120 eligible affordable
housing units in the proposed East Markham Non-Profit Homes Inc. affordable
rental housing project under the Canada Ontario Affordable Housing Program
(AHP); and,
That the funding for the conditional grant
be provided from the Corporate Rate Stabilization Reserve; and,
That the grant be conditional on East
Markham Non-Profit Homes Inc. providing written confirmation of a Canada
Ontario Affordable Housing Program (AHP) funding allocation of not less than $8,400,000 to the
Commissioner of Development Services and the Commissioner of Corporate Services;
and,
That the grant be conditional on the
execution of an agreement between East Markham Non-Profit Homes Inc. and the
Town of Markham, respecting affordable rental rates, to the satisfaction of the
Town Solicitor; and,
That it be acknowledged that the Region of
York will consider at their June 5, 2008 Finance and Administration Committee
making a similar grant of regional development charges for this affordable
housing project to demonstrate the Region’s commitment to partnering with
senior and local municipal levels of government in support of affordable rental
housing development in Markham and York Region; and,
That the September 2003 conditional grant
approval for the Ling Liang Church be revoked, pending a future application for
affordable rental housing and reconsideration of a conditional grant by Town of
Markham Council; and,
That the Clerk be direct to forward a copy
of this report to the Minister of Municipal Affairs and Housing, York Region
MPPs and the Region of York; and further,
That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
CARRIED
Moved by
Deputy Mayor J. Heath
Seconded by
Councillor J. Webster
That staff report back in the fall of 2008 with
a comprehensive report on how financial incentives for affordable housing are
handled.
CARRIED
12. AWARD OF TENDER
#100-T-08 POMONA
MILLS CREEK
EROSION RESTORATION PHASE I (7.12.1)
Report
Moved by Regional Councillor G. Landon
Seconded by Councillor L. Kanapathi
That the June 16, 2008 staff report
entitled “Award of Tender # 100-T-08, Pomona Mills Creek Erosion Restoration –
Phase I” be received; and,
That
the Mayor and the Clerk be authorized to execute a Cost Sharing Agreement
between the Town of Markham and the Region
of York as outlined in the attached draft cost sharing agreement, to the
satisfaction of the CAO, Town Solicitor and Town Treasurer; and,
That
subject to the execution of the cost sharing agreement with the Region of
York, the contract for Tender # 100-T-08, Pomona Mills Creek Erosion
Restoration – Phase I be awarded to the lowest price qualified bidder, R & M
Construction Limited in the amount of $586,008.00 exclusive of GST; and,
That
a contingency amount of $90,000 exclusive of GST be established to cover
any additional construction costs and that the Director of Engineering be authorized to approve the expenditure
of this contingency amount up to the specified limit; and,
That staff be
authorized to retain Aquafor Beech Limited as preferred supplier to provide
construction inspection and contract administration services during
construction of the project to an upset limit of $53,400 exclusive of GST; and,
That
a contingency amount of $8,000 exclusive of GST be established to cover any
additional construction inspection and contract administration services during
construction and that the Director of Engineering
be authorized to approve the expenditure of this contingency amount up to the
specified limit; and,
That staff be authorized to retain Aquafor
Beech Limited as preferred supplier to provide post-construction monitoring
services to an upset limit of $20,000 exclusive of
GST; and,
That
a contingency amount of $10,000 exclusive of GST be established to cover
the cost of any environmental testing
services which may be required to be conducted by Aquafor Beech during
construction and that the Director of Engineering
be authorized to approve the expenditure of this contingency amount up to the
specified limit; and,
That
the approved $500,000.00 fund in the Asset Management Department Capital
Works account # 58-6150-8294-005 be transferred to a new 2008 capital account
to be established within the Engineering
Department and that the Town’s portion of the project be funded from this
account; and further,
That
staff be authorized and directed to do all things necessary to give effect
to this resolution.
CARRIED
13. MARKHAM CENTENNIAL BOCCE CLUB-PROPOSED
FACILITY
LEASE TERMS AND UPFRONT PAYMENT (8.2)
Report
Councillor C. Moretti disclosed an interest with respect to Agenda Item
13 by nature of being a Director for Markham Centennial Bocce Club, and did not
take part in the consideration or discussion of or vote on the question of the
approval of such matter.
Moved by
Councillor A. Chiu
Seconded by
Councillor L. Kanapathi
That the report
entitled “Markham Centennial Bocce Club – Proposed Facility Lease Terms and
Upfront Payment” be received; and,
That the Mayor
and Clerk be authorized to enter into a 20 Year Facility Lease Agreement with
the Markham Centennial Bocce Club for its 9,716 square foot facility at the
Centennial Community Centre on the terms and conditions contained in this
report, including the requirement for an upfront payment of $55,000; and,
That the Mayor
and Clerk be authorized to execute the necessary documentation to give effect
to the forgoing, said documentation to be in a form and content satisfactory to
the Chief Administrative Officer and the Town Solicitor; and,
That all rent
payments be applied against capital construction costs respecting the Bocce
Facility; and,
That Staff be
authorized and directed to do all things necessary to give effect to this report;
and further,
That the above resolution be reported out in public session.
CARRIED
14. FENCE BY-LAW AMENDMENT (2.19)
B.
Wiles, ext. 4851
Report
Staff
advised that the issue of garden structures will be considered as part of the
current review of infill by-laws.
Moved by
Councillor J. Webster
Seconded by
Councillor A. Chiu
That the report
entitled “Fence By-law Amendment” be received; and,
That the Fence
By-law (By-law 277-97) be amended as outlined in Attachment ‘A’ –Proposed By-law
Amendment; and further,
That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
15. CITY OF TORONTO/TORONTO BOARD OF HEALTH
COSMETIC PESTICIDE BY-LAWS
(13.5.2)
Letter
Moved by Regional Councillor T. Wong
Seconded by Councillor A. Chiu
That the letter dated May 20, 2008 from the City of
Toronto requesting the Minister of Environment to take certain actions related
to the Cosmetic Pesticides Ban Act be received.
CARRIED
16. TOWN OF RICHMOND HILL
REGION OF YORK ANTI-WHISTLING POLICY FOR TRAINS
(13.5.2)
Letter
Moved by
Councillor A. Chiu
Seconded by
Regional Councillor T. Wong
That the
letter dated May 28, 2008 from the Town of Richmond Hill regarding the Region
of York Anti-Whistling Policy for Trains at Road/Rail Crossings be received.
CARRIED
17. UNIONVILLE BUSINESS IMPROVEMENT AREA
(BIA)
BOARD OF MANAGEMENT UPDATE
(3.12)
Letter
Moved by
Councillor J. Webster
Seconded by
Councillor L. Kanapathi
That the
letter dated June 9, 2008
from the Unionville Business Improvement Area (BIA) outlining new members of
their management board be received; and,
That consideration of the following
appointments to the Board of the Unionville BIA be deferred to Council on June 24, 2008, pending
further clarification from staff:
Gregory
McCormick
Sarah
Iles
Sharon
Taylor-Wood
Suzanne
Bouchard
Angela
Wong
Tracy
MacKinnon
CARRIED
18. DEVELOPMENT CHARGES (7.11)
B. Cribbett, ext. 4735
There was brief discussion on this item.
Moved by
Councillor J. Webster
Seconded by
Councillor C. Moretti
That the report
on the “Development Charge Additional Update” be received; and,
That the
following recommendations included in the June 9, 2008 report entitled
“Proposed 2008 Town Wide Hard and Area Specific Development Charges” be
approved;
That the report “Proposed 2008
Town Wide Hard and Area Specific Development Charges” be received; and,
That the summary
responses to the comments from the public and the development community be
received for information; and,
That the policy excluding local
services from
the calculation of development charges, with the exception of East Precinct and
South Unionville–Helen Avenue be approved; and,
That no further public meeting is
required under Section 12 of the Development
Charges Act 1997; and,
That the minutes of the May 27,
2008 Development Charges Public Meeting be approved; and,
That Council approve the
development charge background study prepared by Hemson Consulting Ltd. dated
May 2008; and,
That it is Council’s intent to
ensure that the increase in the need for services to service anticipated
development will be met; and,
That it is Council’s intent that
infrastructure related to post 2021 development identified in the background
study shall be paid for by development charges or other similar charges; and,
That Council recognizes that there
are operating costs associated with the implementation of the capital program; and,
That the Town Wide Development Charge
By-law and the Area 4 Don Mills/Browns Corner Industrial Area Specific
Development Charge By-law include a clause that sets out the development
charges payable by East Markham Non-Profit Housing Inc, at the 2004 by-law
rates, indexed to January 1, 2008; and,
That Council
approve the amendment to the transition provisions allowing subdivision
applicants 30 days to satisfy the requirements to initiate a subdivision
agreement from the date of enactment of the new Town Wide Hard (TWH) and Area
Specific Development Charge (ASDC) by-laws; and,
That Council
approve the amendment to the transition provisions allowing site plans 30 days from the enactment of the new TWH and
ASDC by-laws to be endorsed for approval; and,
That the development charge background study
prepared by Hemson Consulting Ltd. dated May 2008, be amended to reflect an
additional amount of $2.9M to be collected under the Town Wide development
charge for additional bridges benefiting the Town and
this amount be included in the proposed TWH charge by an amendment to the TWH
by-law; and,
That the Town of Markham
Development Charge By-laws, as amended, be brought
forward to the June 24, 2008
Council Meeting for adoption by Council; and further,
That staff be directed to do all things necessary to give effect to
this report.
CARRIED
ADJOURNMENT
The
General Committee adjourned at 3:07 p.m.