General Committee
June 19, 2017
Meeting
Number 13
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Jim
Baird, Commissioner of Development Services
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Catherine
Conrad, City Solicitor and Acting Director of
Human Resources
Kimberley
Kitteringham, City Clerk
Joel
Lustig, Treasurer
Phoebe Fu, Director of Asset Management
Christopher Alexander, Acting Manager,
By-law Enforcement
& Regulatory Services
Kevin Ross, Manager, Development
Finance
Alex Moore, Manager
of Purchasing & Accounts Payable
Alida
Tari, Council/Committee Coordinator
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The General Committee meeting convened at the hour of 9:05 AM with Deputy
Mayor Jack Heath in the Chair and Councillor Alex Chiu Chaired Community
Services related items.
General Committee recessed at 11:02 AM and reconvened at 11:14 AM.
Disclosure of
Pecuniary Interest
None disclosed.
1. MINUTES
OF THE JUNE 6, 2017 AND
JUNE 8, 2017 GENERAL COMMITTEE (16.0)
June
6 June
8
Moved by
Councillor Alex Chiu
Seconded by
Councillor Colin Campbell
1) That
the minutes of the June 6, 2017 and June 8, 2017 General Committee meeting be
confirmed.
Carried
2. ONTARIO WATERWORKS ASSOCIATION
2017 AWARD OF EXCELLENCE IN WATER EFFICIENCY (12.2.6)
Letter
The 2017 OWWA Award of
Excellence in Water Efficiency (Public Outreach and Education Category) was
presented to Members of Council.
This award recognizes Markham’s Get to Know H2O
Education Program – Interactive presentations integrating all aspects of the
waterworks system and how it impacts our daily lives are customized for
residents of all ages, learning abilities and language skills. Using a holistic
education approach helps foster a greater appreciation for a precious resource
that often gets taken for granted while promoting long-term behaviour change to
use water wisely.
General Committee congratulated Staff for receiving
the 2017 OWWA Award of Excellence in Water Efficiency.
DEPUTATIONS
There were
no deputations.
COMMUNICATIONS
3. YORK REGION
COMMUNICATIONS (13.4)
The Committee
discussed the May 29, 2017 York Region letter entitled "Legalization and Regulation of Cannabis.” Staff pointed out that this will be Federal
Legislation. The Committee suggested
that staff report back with any potential responsibilities that the
municipality may have with respect to the legalization and regulation of
cannabis.
There was brief discussion regarding the
York Region letter entitled “York Region Parking Bylaw Amendment for
Administrative Monetary Penalties.”
Staff confirmed that they will be amending the City by-law to address
these changes.
Moved by Councillor Logan Kanapathi
Seconded Councillor Amanda Collucci
1) That the following communications
from York Region be received for information purposes:
- Highlights
from the May 25, 2017 York Region Council meeting.
- Letter
dated May 29, 2017 entitled “Legalization and Regulation of Cannabis”.
- Letter
dated May 26, 2017 entitled “2017 Property Tax Rates”
- Letter
dated May 26, 2017 entitled “All-Way Stop Control – Major Mackenzie Drive
East and Reesor Rd, City of Markham”
- Letter
dated May 26, 2017 entitled “York Region Parking Bylaw Amendment for
Administrative Monetary Penalties”
- Letter
dated May 26, 2017 entitled “2017-2021 York Region Newcomer Strategy
Celebrating Diversity. Strengthening
Community.” (The booklet provided as
attachment is available at the
Clerk’s Department)
- Letter
dated June 6, 2017 entitled “Notice of Development Charges Bylaw No. 2017-
35”
Carried
PETITIONS
There were
no petitions.
4. MINUTES OF THE MAY 1, 2017
RACE RELATIONS COMMIITTEE
(16.0)
Minutes
The Committee inquired
whether Corporate Communication staff can notify Members of Council when they
receive MERF (Mayors Event Request Form) forms so that they can put a hold for
the event date in their calendars.
Moved by Regional
Councillor Jim Jones
Seconded by Councillor
Karen Rea
1) That the minutes of the May 1, 2017
Race Relations Committee meeting be received for information purposes.
Carried
5. MINUTES OF THE APRIL 3,
2017
VARLEY-MCKAY ART FOUNDATION
OF MARKHAM (16.0)
Minutes
Moved by Regional
Councillor Jim Jones
Seconded by Councillor
Karen Rea
1) That
the minutes of the April
3, 2017 Varley-Mckay Art Foundation of Markham meeting be received for
information purposes.
Carried
6. MINUTES OF THE FEBRUARY 13,
2017
MARKHAM PUBLIC REALM
ADVISORY COMMITTEE (16.0)
Minutes
Moved by Regional
Councillor Jim Jones
Seconded by Councillor
Karen Rea
1) That the minutes of the February 13,
2017 Markham Public Realm Advisory Committee meeting be received for
information purposes.
Carried
7. MINUTES OF THE MARCH 29, 2017 AND
MAY 3, 2017 SENIOR’S HALL OF FAME
AWARDS COMMITTEE (16.0)
March
29 May
3
Moved by Regional
Councillor Jim Jones
Seconded by Councillor
Karen Rea
1) That the minutes of the March 29, 2017
and May 3, 2017 Senior’s Hall of Fame Awards Committee meetings be received for
information purposes.
Carried
8. MINUTES OF THE MARCH 30,
2017
MARKHAM – MILLIKEN CHILDREN’S
FESTIVAL COMMITTEE (16.0)
Minutes
Moved by Regional
Councillor Jim Jones
Seconded by Councillor
Karen Rea
1) That the minutes of the March 30, 2017
Markham-Milliken Children’s Festival Committee meeting be received for
information purposes.
Carried
9. QUALITY MANAGEMENT
SYSTEM – MANAGEMENT REVIEW
(5.3)
Report Attachment
A
There was discussion
regarding the legislative requirements regarding the status of the drinking
water Quality Management System (QMS).
Moved by Regional
Councillor Jim Jones
Seconded by Councillor
Karen Rea
1) That
the report titled “Quality Management System – Management Review” be received;
and,
2) That
the report on Quality Management System to Council from Management Review
(Attachment “A”), be received; and,
3) That
Council, as the Owner of the City’s drinking water system, acknowledge and
support the outcome and action items identified from the Management Review; and
further,
4) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
10. STAFF AWARDED CONTRACTS
FOR THE MONTH OF
MAY 2017 (7.12)
Report
The Committee
discussed the following:
·
005-T-17
Supply and Delivery of Two (2) 12" Chippers
·
096-T-17
Installation and Removal of Various Signs
·
150-T-17
Court Resurfacing and Reconstruction
·
148-Y-17
Supply and Installation of an Obelisk for Veterans Square, Markham Village - A
Canada 150 Project
Moved by Councillor
Don Hamilton
Seconded by Councillor
Karen Rea
1) That the report entitled “Staff Awarded
Contracts for the Month of May 2017” be received; and,
2) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
11. REQUEST FOR PROPOSAL 002-R-17
SUPPLY & DELIVERY OF CUSTODIAL SUPPLIES
(YORK REGION BUYERS COOPERATIVE
RFP 2017-23-P) (7.9)
Report
Councillor Valerie
Burke advised the Committee that she had staff confirm that the products will
not be tested on animals, and that they will be fragrant free.
There was brief
discussion regarding the use of clear bags.
Moved by Councillor
Valerie Burke
Seconded by Councillor
Alan Ho
1) That the report “Request for Proposal 002-R-17
Supply & Delivery of Custodial Supplies (York
Region Buyers Cooperative RFP 2017-23-P)” be received; and,
2) That Request for Proposal 002-R-17 contract
for the supply & delivery of custodial supplies (Paper, Soap, Chemicals and
Protective Personal Equipment) be awarded to the highest ranked / lowest priced
supplier, Swish Maintenance Limited in the estimated annual amount of $400,000 inclusive
of HST impact; and,
3) That Request for Proposal 002-R-17 contract
for the supply & delivery of custodial supplies (bags, equipment and
miscellaneous items) be awarded to the highest ranked / lowest priced supplier,
Mr. Chemical Limited in the estimated annual amount of $100,000 inclusive of
HST; and,
4) That the term of the contract be from
June 1, 2017 to March 31, 2020 at the same itemized pricing; and,
5) That the contract be funded from various
accounts within the Recreation and Fire & Emergency Services annual
operating budget, subject to Council approval of the 2018 to 2019 operating
budgets; and,
6) That the Director of Recreation and
Senior Manager, Purchasing & Accounts Payable be authorized to extend the
contract for two (2) additional years (April 1, 2020 – March 31, 2022) subject
to the supplier performance, price mutually agreed upon with the suppliers and
York Region Buyers Cooperative and subject to
Council approval of the 2020 to 2022 operating budgets; and further,
7) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
12. NOISE CONTROL BY-LAW
REVIEW AND UPDATE (2.10)
Report Appendix
A Appendix
B Appendix
C
Christopher Alexander, Acting Manager,
By-law Enforcement & Regulatory Services addressed the Committee and
briefly summarized the details outlined in the report.
The Committee discussed and suggested the
following relative to the proposed amended noise control by-law:
·
Can
the hours for construction noise on Saturdays be limited from 9:00 am to 5 pm
·
Can
the word "chanting" be included
·
Consider
using language within the by-law that broadens the scope of what is being
prohibited
·
Decibel
levels what is a reasonable number that will address loud music, sports on the
street, etc.
·
Can
decibel levels be used for commercial businesses
·
Can
the noise complaints be broken down by type and area (Ward)
·
Can
the amplified noise be extended on Fridays and Saturdays
Staff pointed out that
the proposed Noise By-law tries to balance an individual's right to the
enjoyment of their property and to express themselves through religion, etc.
with the interests of business and construction while prohibiting noises likely
to cause a nuisance or disturb the inhabitants within the City of Markham.
The
Committee suggested that staff prepare a memo responding to the issues and/or
concerns raised today and attach it to the June 27, 2017 Council agenda.
Moved by
Councillor Don Hamilton
Seconded by
Councillor Karen Rea
1) That
the Noise Control By-law Review and Update Report be received; and,
2) That
the Noise Control By-law 2003-137 attached as Appendix “A” be rescinded; and,
3) That Noise Control By-law 2003-137 prohibit construction
noise prior to 9 a.m. and after 5:00 p.m. on Saturdays; and,
4) That the draft Noise Control By-law
attached as Appendix “B” be approved and placed on the next Markham City Council
agenda for adoption; and further,
5) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
13. DEVELOPMENT CHARGES BACKGROUND
STUDY UPDATE – PRELIMINARY CITY WIDE
HARD INFRASTRUCTURE LIST (7.0)
Report
Kevin Ross, Manager, Development Finance
addressed the Committee and summarized the details outline in the report.
Moved by Councillor Don Hamilton
Seconded by Regional Councillor Jim Jones
1) That
the report entitled "Development Charges Background Study Update -
Preliminary City Wide Hard
Infrastructure List" be received by Council; and,
2) That
staff be directed to do all things necessary to give effect to this report.
Carried
MOTIONS
There were
no motions.
NOTICES OF MOTIONS
There were
no notices of motions.
NEW/OTHER BUSINESS
14. NEW/OTHER BUSINESS - GRASS
CUTTING (2.0)
Grass Cutting
Councillor
Karen Rea addressed the Committee advising she has been getting numerous
complaints regarding residential properties that have not been cutting their
grass, and suggested that a summer student be hired to assist with responding
to the complaints.
Staff
addressed the Committee and reviewed the changes that have been made to
expedite these complaints.
15. NEW/OTHER BUSINESS – WASTE
TREATMENT
PLANT BEHIND 2ND
STREET IN UNIONVILLE (5.1)
Waste
Treatment Plant behind 2nd Street in Unionville
Councillor
Don Hamilton addressed the Committee requesting that the waste treatment plant
structure behind 2nd Street in Unionville be removed. Staff advised that the area has been cleaned,
and secured and that a request has been made through the 2018 Capital Budget
process to obtain funds to remove it.
ANNOUNCEMENTS
16. ANNOUNCEMENT - MARKHAM
VILLAGE MUSIC FESTIVAL (3.5)
Markham
Village Music Festival
Councillor
Karen Rea thanked Brian Lee, Director of Engineering and his Staff for having
the road open for the festival. She also
thanked David Plant, Manager, Parks Operation and his staff with all the issues
related to clean up.
17. ANNOUNCEMENT - DEPUTY
MAYOR’S WALK (12.2.6)
DEPUTY
MAYOR'S WALK
Deputy
Mayor Jack advised that he held his annual walk this past weekend and went
through the Milne Dam Conservation Park.
Moved by Councillor Colin Campbell
Seconded by Councillor Logan Kanapathi
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a
confidential session to discuss the following matters (11:58 AM):
(1) GENERAL COMMITTEE CONFIDENTIAL MINUTES – JUNE 6, 2017 AND
JUNE 8, 2017 (16.0)
[Section
239 (2) (a) (b) (c) (e)]
General Committee confirmed the
confidential minutes from June 6 & 8, 2017.
(1A) PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING
MUNICIPAL OR LOCAL BOARD EMPLOYEES (WARD 6) (7.0, 16.11)
[Section 239 (2) (b)]
General
Committee consented to place this item on the June 27, 2017 Council
confidential agenda for consideration.
(1B) ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING
COMMUNICATIONS NECESSARY FOR THAT PURPOSE (SOLICITOR CLIENT PRIVELEGE) (7.13)
[Section 239 (2) (f)]
General
Committee consented to place this item on the June 27, 2017 Council
confidential agenda for consideration.
(2A) A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE
MUNICIPALITY OR LOCAL BOARD (WARD 4) (8.7)
[Section 239 (2) (c)]
General
Committee consented to place this item on the June 27, 2017 Council
confidential agenda for consideration.
(2) A PROPOSED OR PENDING ACQUISITION OR
DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (WARD 2) (8.0)
[Section 239 (2) (c)]
General
Committee consented to place this item on the June 27, 2017 Council
restricted/confidential agenda for consideration.
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
That the General Committee rise from the confidential session 1:35
PM.
Carried
Adjournment
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
That the General Committee meeting adjourn at 1:35 PM.
Carried