Electronic General Committee Meeting
Revised Agenda
Revised Items are Italicized.

Meeting Number: 7

Monday, April 26, 2021 at 9:30 A.m. - 1:00 P.m.

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Please bring this General Committee Agenda to the Council meeting on May 4, 2021.

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE APRIL 6, 2021 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the April 6, 2021 General Committee meeting be confirmed.

4.

PRESENTATION

4.1

BUILDING MARKHAM’S FUTURE TOGETHER 2020-2023 STRATEGIC PLAN (7.0)

M. West, ext. 3792

Note: Meg West, Manager of Business Planning and Projects, CAO's Office, will provide a presentation on this matter. 

• 1. That the report entitled Building Markham’s Future Together (BMFT) 2020 – 2023 Strategic Plan Update be received; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

5.

DEPUTATIONS

6.

COMMUNICATIONS

6.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

• 1. That the following communication dated March 31, 2021 from York Region be received for information purposes:
     1. 2021 Property Tax Ratios

7.

PETITIONS

8.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

8.1

MINUTES OF THE JANUARY 25, 2021 MARKHAM PUBLIC LIBRARY BOARD (16.0)

• 1. That the minutes of the January 25, 2021 Markham Public Library Board meeting be received for information purposes.

8.2

MINUTES OF THE FEBRUARY 10, 2021, FEBRUARY 17, 2021 ANNUAL GENERAL MEETING, AND MARCH 10, 2021 BOARD OF MANAGEMENT UNIONVILLE BUSINESS IMPROVEMENT AREA (16.0)

• 1. That the minutes of the February 10, 2021, February 17, 2021 Annual General Meeting and  March 10, 2021 Board of Management Unionville Business Improvement Area Committee meetings be received for information purposes.

8.3

2021 FIRST QUARTER INVESTMENT PERFORMANCE REVIEW (7.0)

M. Visser, ext. 4260

• 1. That the report dated April 26, 2021 entitled “2021 First Quarter Investment Performance Review” be received.

8.4

2021 UNIONVILLE BUSINESS IMPROVEMENT AREA AND MARKHAM VILLAGE BUSINESS IMPROVEMENT AREA OPERATING BUDGETS (7.4)

L. Chen, ext. 3880 and K. Soneji, ext. 2681

• 1. That the report titled “2021 Unionville Business Improvement Area and Markham Village Business Improvement Area Operating Budgets” dated April 26, 2021 be received; and, 
  2. That the 2021 Operating Budget in the amount of $300,000 for the Unionville Business Improvement Area (UBIA) be approved; and, 
  3. That the 2021 Operating Budget in the amount of $265,763 for the Markham Village Business Improvement Area (MVBIA) be approved; and, 
  4. That the Special Tax Rate levy, in the amount of $214,221 for the UBIA members and $160,559 for the MBIA members be included in the 2021 Tax Levy By-law; and further, 
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

      

9.

PRESENTATIONS - ENVIRONMENT & SUSTAINABILITY ISSUES

9.1

MARKHAM VILLAGE AND UNIONVILLE FLOOD MITIGATION STUDY (5.0)

R. Grech, ext. 2357

• 1. That the presentation entitled “Markham Village/Unionville Flood Control Study Results,” be received; and,
  2. That Staff be authorized to hold Public Meetings to obtain feedback on the proposed implementation plan for the Markham Village and Unionville Mitigation Project; and,
  3. That Staff report back to Council with feedback obtained from the public prior to endorsement of the implementation plan for the Markham Village/Unionville Project; and further, 
  4. That staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE ISSUES

10.1

STAFF AWARDED CONTRACTS FOR THE MONTH OF MARCH 2021 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Month of March 2021” be received; and, 

  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 

10.2

274-R-20 INTEGRITY COMMISSIONER SERVICES FOR CITY COUNCIL

M. Pettit, ext. 8220

• 1. That the report entitled “Integrity Commissioner Services for City Council” be received; and,
  2. That the contract for 274-R-20 Integrity Commissioner Services for City Council be awarded to the highest ranked/lowest priced bidder, ADR Chambers Inc. for a term of five (5) years in an annual retainer amount of $17,299.20 inclusive of HST; and,
     • July 2021-June 2022 - $17,299.20
     • July 2022-June 2023 - $17,299.20
     • July 2023-June 2024 - $17,299.20
     • July 2024-June 2025 - $17,299.20
     • July 2025-June 2026 - $17,299.20

        

     • Total $86,496.00

        

  3. That staff be authorized to issue an additional purchase order to ADR Chambers Inc. in an annual amount of $6,023.80 to be utilized for investigations, additional meetings, workshops, and presentations on an as required basis; and,
  4. That the contract include an option for the City (in its sole discretion) to extend the contract for up to five (5) one (1) year terms, subject to a CPI increase (all-item Ontario) to a maximum of 2%; and,
  5. That the Commissioner, Corporate Services be authorized to exercise this option to extend the contract for such additional one (1) year terms on behalf of the City and execute any required documentation in a form satisfactory to the City Solicitor; and,
  6. That the contract be funded from the 840-841-7899 (Integrity Commissioner) in the amount of $23,323.00 ($17,299.00 + $6,023.80) and any future years be subject to Council approval of the annual operating budget; and further,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.

MOTIONS

11.1

TAMIL MEMORIAL MONUMENT (12.0)

No Attachment

Note: Notice of Motion was provided at the April 6, 2021 General Committee meeting.

• Whereas the City of Markham is home to a large community of Tamil diaspora with over 21,000 living in Markham; and

  Whereas The City of Markham’s Tamil community has made significant contributions to business, culture, and art in the City of Markham; and

  Whereas the City of Markham acknowledges that during the Sri Lankan civil war thousands of Tamil civilians lost their lives; and

  Whereas the City of Markham condemns the demolition of a memorial site built in Sri Lanka at Jaffna University in 2019 which was dedicated to the Sri Lankan civilians who lost their lives in the Mullivaikkal at the end of their 26 year civil war in Sri Lanka ending in May of 2009; and

  Therefore the City of Markham will join with the Tamil diaspora in Markham to build a memorial in the shape of a waterfall or a garden for the Sri Lankan Tamils that lost their lives in Sri Lanka fighting a 26 year civil war; and

  Therefore this proposed memorial be built in collaboration with the Tamil people and the City of Markham; and

  Therefore the proposed memorial site be built as a waterfall or a Garden or another style memorial that meets Bylaw requirements and is located in a designated park in Ward 7 of Markham which has a large Tamil diaspora; and

  Therefore the funding for this initiative be arranged by the community through fundraising efforts within the community and once attained the City of Markham will provide a suitable size land for this initiative with installation of this initiative at no cost to the community; and

  Therefore this proposed designated site be in accordance with Markham City bylaws and with the Markham community.

12.

NOTICES OF MOTION

13.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

14.

ANNOUNCEMENTS

15.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

15.1

FINANCE & ADMINISTRATIVE ISSUES

15.1.1

APPROVAL OF RESTRICTED AND CONFIDENTIAL GENERAL COMMITTEE MINUTES – FEBRUARY 18, 2020; SEPTEMBER 8, 2020, NOVEMBER 30, 2020 AND DECEMBER 7, 2020 (16.0) [Section 239 (2) (b)(d)]

15.1.2

LABOUR RELATIONS OR EMPLOYEE NEGOTIATIONS; RESTRICTED AND CONFIDENTIAL (11.0) [SECTION 239 (2)(d)]

15.2

LAND, BUILDING & PARKS CONSTRUCTION ISSUES

15.2.1

THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD; (8.7) [SECTION 239 (2) (a)]

16.

ADJOURNMENT