General Committee Agenda

Meeting #:Meeting Number: 23
Date:
-
Location:
Council Chamber

Please bring this General Committee Agenda to the Council meeting on October 16, 2019.

 


    1. That the minutes of the September 16, 2019 General Committee meeting be confirmed.

Markham Business Sports League is a fun, yet competitive co-ed slow pitch league. It currently has 16 3-pitch teams that play on weekdays from various businesses located in Markham. The Markham Mavericks are largely comprised of City of Markham staff. The team has been around for close to 30 years and has won multiple championships.

    1. That the presentation provided by Geoff Rodrigues, CPA, CA, CIA, CRMA, ORMP, MNP LLP, Auditor General, City of Markham, entitled “Report of the Auditor General – Asset Management Audit” be received; and,
    2. That the report prepared by Geoff Rodrigues, CPA, CA, CIA, CRMA, ORMP, MNP LLP, Auditor General, City of Markham, entitled “City of Markham – Asset Management Audit” be received; and further,
    3. That staff be authorized and directed to do all things necessary to give effect to the recommendations

B. Librecz, ext. 7761 , D. Walker, ext. 4414 and S. Tam, ext. 7533

    1. That the presentation entitled "2019 Integrated Leisure Master Plan Update" be received; and,
    2. That the report entitled “Approval of the 2019 Integrated Leisure Master Plan Update” be received; and,
    3. That Council approve the 2019 Integrated Leisure Master Plan (ILMP) Update as set out in Attachment 1; and,
    4. That Council direct the Commissioner of Community and Fire Services to incorporate the ILMP into annual Business Planning, Capital and Operating Budget processes and to report progress annually to Council; and further,
    5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    1. That the minutes of the May 15, 2019 and June 19, 2019 Animal Care Committee meeting be received for information purposes.​
    1. That the minutes of the June 20, 2019 Markham Environmental Advisory Committee meeting be received for information purposes.
    1. That the minutes of the July 8, 2019 Special Markham Public Library Board meeting be received for information purposes.
    1. That the minutes of the May 6, 109 and June 3, 2019 Race Relations Committee meeting be received for information purposes.

D. Chung, ext. 2025

    1. That the report entitled “Award of Request for Proposal 011-R-19 Markham Public Library Material and Processing Services” be received; and,
    2. That the contract for Markham Public Library Material and Processing Services be awarded to the highest ranked / lowest priced bidder, Library Services Centre (LSC); and
    3. That the term of the contract is for three (3) years with an option to renew for an additional two (2) one year periods in the total annual award amount of $1,598,193.31 (inclusive of HST);
      2020 - $1,598,193.31*
      2021 - $1,598,193.31*
      2022 - $1,598,193.31*
      2023 - $1,598,193.31**
      2024 - $1,598,193.31**
      Total:   $7,990,966.55
      *For the three (3) year contract term (January 1, 2020 – December 31, 2022), costs will be at the same itemized pricing.
      **The two (2) optional renewal years (January 1, 2023 – December 31, 2024), costs will be adjusted based on the Consumer Price Index for All Items Toronto for the twelve (12) month period ending December in the applicable year. 2021 - 2024 is subject to Council approval; and,
    4. That the contract in 2020 be funded from the 2020 project for Library Collections, subject to Council approval of the 2020 Capital Budget. Any future years 2021 – 2024 will be subject to Council approval of the annual budget; and,
    5. That the Director of Library Administration & Operational Support, and Senior Manager of Procurement & Accounts Payable be authorized to exercise the option to renew the contract in years 4 and 5 subject to performance and Council approval of the annual budget; and further,
    6. That staff be authorized and directed to do all things necessary to give effect to this resolution.

M. Killingsworth, ext. 2127

    1. That the report entitled “Memorandum of Understanding regarding Administrative Monetary Penalties” be received; and,

    2. That the Mayor and Clerk be authorized to execute a Memorandum of Understanding with the Region of York for the enforcement of parking infractions on Regional roads under the City’s AMP system in a form satisfactory to the City Solicitor.

V. Siu, ext. 2232

    1. That the presentation entitled “2020 Water/Wastewater Rate Public Consultation Meeting” be received and approved for presentation at the November 5th Public Consultation meeting; and,

    2. That the report entitled “2020 Water/Wastewater Rate” be received; and,

    3. That Staff be authorized to hold a public meeting on November 5, 2019 at 6:30 p.m. in the Council Chamber at the Civic Centre to gather resident feedback on the proposed 2020 water/wastewater rate increase of $0.3500/m3 from $4.4680/m3 to $4.8180/m3; and,

    4. That feedback received at the public meeting along with the proposed 2020 water/wastewater rate be put forward for consideration by Council at the November 13th Council meeting; and further,

    5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

M. Creighton, ext. 7515

    1. That the report entitled “2020 Recreation User Fee - Market Analysis” be received; and,

    2. That the 2020 Recreation Services additional user fees and permit increases based on market analysis be approved; and,

    3. That a $1.86 per hour increase, in addition to the Council approved increase, be applied to Adult Artificial Turf rentals be approved starting January 2020; and,

    4. That the Non Prime Ice Arena fee be lowered to $165.00, so that the fee matches the average rate amongst municipal comparators, and be approved starting January 2020; and,

    5. That a $6.00 per hour increase, in addition to the Council approved increase to the Aquatics Competitive Club community pool rental fee, be applied annually until the rental fee reaches the average rate amongst municipal comparators and be approved starting September 2020; and further,

    6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

12.

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

  • That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

16.1
FINANCE & ADMINISTRATIVE ISSUES
 

16.1.1
GENERAL COMMITTEE CONFIDENTIAL MINUTES- SEPTEMBER 3, 2019 AND SEPTEMBER 16, 2019 (16.0) [ Section 239 (2) (a) (c) (e) (f)]
 

16.1.2
BOARD OF MANAGEMENT UNIONVILLE BUSINESS IMPROVEMENT AREA COMMITTEE CONFIDENTIAL MINUTES - MAY 16, 2019, JULY 17, 2019 AND AUGUST 21, 2019 (16.0) [Section 239 (2) (b)]
 

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