General Committee
February 24, 2014
Meeting
Number 6
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Jim
Baird, Commissioner of Development Services
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Catherine
Conrad, City Solicitor
Joel
Lustig, Treasurer
Paul Ingham, Director of Operations
Dave Decker, Deputy Fire Chief
Bob Nicholson, Manager Business & Technical Services
Alida
Tari, Council/Committee Coordinator
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The General Committee convened at the hour of 9:06 AM with Councillor
Alex Chiu in the Chair.
Disclosure of
Interest
None disclosed.
1. ANAPHYLAXIS FIRST AID (5.0)
No Attachment
Councillor
Howard Shore addressed the Committee and provided some background information
with respect to Dr. Mark Greenwald.
Dr. Mark Greenwald of EpiCentre Medical
delivered a PowerPoint presentation regarding anaphylaxis first aid.
The Committee discussed the following:
·
Anaphylaxis
training
·
Increase
in allergic reactions
·
Anaphylaxis
symptoms and diagnoses
·
Optimum
time to administer an EpiPen
·
No
harm if administered and it wasn't necessary
·
Importance
of working with schools and/or school boards
·
Consider
presenting to York Region Public Health
Dave
Decker, Deputy Fire Chief addressed the Committee and advised that staff
anticipate reporting to Committee in the second quarter with respect to Markham
Fire and Emergency Services carrying
EpiPens and firefighters being trained and authorized to provide assistance to
anyone that requires it.
Moved by Councillor Howard Shore
Seconded by Councillor Don Hamilton
1) That
the presentation provided by Dr. Mark Greenwald of EpiCentre Medical regarding
anaphylaxis first aid be received.
Carried
2. MANAGEMENT OF PUBLICATION
BOXES (5.0)
Presentation
Brenda
Librecz, Commissioner of Community & Fire Services addressed the Committee
and provided some opening remarks with respect to the management of publication
boxes.
Bob Nicholson, Manager Business & Technical Services delivered a
PowerPoint presentation regarding the management of publication boxes.
The Committee discussed the following relative to publication boxes:
·
Clothing
bins are separate
·
Approximate
number of vendors and publication boxes currently in Markham
·
License
should be attached to the box with a City contact number
·
Can
the City have any control over publication boxes on private properties
·
Consider
entering into an agreement with the City of Toronto with respect to publication
box placement on Steeles Avenue
Moved by
Logan Kanapathi
Seconded by
Deputy Mayor Jack Heath
1) That
the presentation provided by Bob Nicholson, Manager of Business and Technical
Services entitled “Management of Publication Boxes,” be received.
Carried
3. MINUTES
OF THE FEBRUARY 3, 2014
GENERAL COMMITTEE (16.0)
Minutes
Moved by
Councillor Don Hamilton
Seconded by
Councillor Colin Campbell
1) That the minutes of the February 3, 2014
General Committee meeting be confirmed.
Carried
4. STAFF AWARDED CONTRACTS FOR
THE MONTH OF JANUARY 2014 (7.12)
Report
The Committee suggested that staff investigate whether
the environmental design for Church Street (029-R-13) can include the
installation of a roundabout.
There was brief discussion regarding the following
staff award reports:
·
284-R-13 Consulting Engineering Services for
Underground Streetlight Cable Condition Inspection (2014)
·
289-T10 Short Term Rental of Vehicles - 2014 Contract
Extensions
Moved by Councillor Colin Campbell
Seconded by Councillor Don Hamilton
1) That
the report entitled “Staff Awarded Contracts for the Month of January 2014” be
received; and,
2) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution
Carried
5. TREE CUTTING SERVICES -
PURCHASE ORDER ADJUSTMENT (5.7 & 7.0)
Report
There was brief discussion regarding
the spring tree planting program.
Moved by Councillor Colin Campbell
Seconded by Councillor Don Hamilton
1) That the report
“Tree Cutting Services – Purchase Order Adjustment” be received; and,
2) That the purchase
orders for Tree Cutting Services be extended for a further period of eight (8)
weeks effective March 1, 2014 for the purpose of cleaning up ice storm damages
in city parks under the same terms and conditions; (refer to financial
considerations section of this report for the list of contractors and the value
of awards); and,
3) That the purchase
orders be increased by $ 1,463,309 for eight (8) weeks effective March 1, 2014;
and,
4) That the Senior
Manager of Purchasing and Accounts Payable and Director of Operations be
authorized to reallocate funds between the Tree Cutting Services contractors
for the duration of the contract; to a combined total not to exceed the amount
of $1,463,309; and,
5) That the additional
costs be coded to account 330-330-5403 “Parks Ice Storm Cleanup” and be funded
from the Corporate Rate Stabilization Reserve Account 086-2700114; and,
6) That Staff be
authorized to proceed with an invitation to tender for removal of trees and debris
from watercourses; and,
7) That Council
authorize the Chief Administrative Officer (CAO) to award the tender for
removal of trees and debris from watercourses; and,
8) That Council
authorize the CAO to extend the tender award for further periods as required;
and further,
9) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
6. HOLLINGHAM ROAD AND GREYSTONE
ROAD PROPOSED ALL-WAY STOP CONTROL (5.12)
Report Attachments
Councillor Alan Ho suggested that this item be deferred to the next
General Committee meeting.
Moved by Councillor Alan Ho
Seconded by Councillor Colin Campbell
That the following be
deferred to the March 3, 2014 General Committee meeting.
1)
That the
report entitled “Hollingham Road & Greystone Road
Proposed All-way Stop Control”, be received; and,
2)
That
Schedule 12 of Traffic By-law 106-71, pertaining to compulsory stops, be amended to include all approaches to the
intersection of Hollingham
Road & Greystone Road; and,
3)
That the Operations Department be directed to install the
appropriate signs and pavement markings at
the subject locations;
and,
4)
That the
cost of materials and installation for the traffic signs
and pavement markings be funded from capital project # 14228 (Traffic Operational
Improvements) in the amount of $500; and,
5)
That York
Region Police be requested to enforce the all-way stop control upon
installation of these stop signs and passing of the By-law; and further,
6)
That staff
be authorized and directed to do all things necessary to give effect to this
resolution.
7)
Carried
7. MANAGEMENT OF PUBLICATION
DISPENSING BOXES WITHIN
MARKHAM ROAD ALLOWANCES (5.0)
Report Attachments
Note:
See item # 2 for discussion.
Moved by
Logan Kanapathi
Seconded by
Deputy Mayor Jack Heath
1) That the report entitled ‘Management of
Publication Dispensing Boxes within Markham Road Allowances’ be received; and,
2) That
By-law 2013-136, Road Occupancy, be amended to provide for the regulation of
Publication Dispensing Boxes within City of Markham rights of way including revised Road Occupancy Fees for
associated services; and,
3) That
Policy 2013-136-02 Publication Dispensing Box Policy be approved by Council;
and,
4) That
the Director of Operations be authorized to amend the Publication Dispensing
Box Policy as he/she may deem necessary to enhance the regulation of
publication dispensing boxes; and,
5) That
the Operations Department work with the Public Realm Advisory Committee to
develop a standard for publication dispensing infrastructure that complements
other street furniture initiatives; and,
6) That publication dispensing box permit fees be
increased from $25 to $50 for the first 50 boxes placed by an applicant and
$100 for each additional box thereafter; and,
7) That the 2014 Operating Budget be
amended to include the projected incremental revenues for the increased
publication dispensing boxes permit fees; and,
8) That
staff work with The Regional Municipality of York to develop an agreement
outlining each parties’ obligations with respect to the management of
publication dispensing boxes within the Regional rights-of-way within the
boundaries of the City of Markham; and,
9) That
the Mayor and Clerk be authorized to execute an Agreement with The Regional
Municipality of York outlining each parties’ obligations with respect to
management of publication dispensing boxes within the regional rights-of-way
within the boundaries of the City of Markham, in a form and content
satisfactory to the Chief Administrative Officer and the City Solicitor; and,
10) That staff be directed to report back to General Committee in
September 2014 regarding the amended Publication
Dispensing Box Policy; and further,
11) That staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
8. AWARD OF TENDER #276-T-13 -
WATERPLAY REHABILITATION
FOR ASHTON MEADOWS PARK AND
JAMES EDWARD PARK (7.12)
Report
Moved by Regional Councillor Gord
Landon
Seconded by Councillor Colin
Campbell
1) That
the report entitled “Award of Tender # 276-T-13 – Waterplay
Rehabilitation for Ashton Meadows Park and James Edward Park” be received; and,
2) That the contract
for the Waterplay Rehabilitation be awarded to the lowest priced bidder Hawkins
Contracting Services Limited, in the total amount of $349,187.40 inclusive of
HST; and,
3) That a contingency
in the amount of $34,918.74 (10%), inclusive of HST, be
established to cover any additional construction costs, and that authorization
to approve expenditures of this contingency amount up to the specified limit be
in accordance with the Expenditure Control Policy; and,
4) That the award be
funded from the Operations Capital Account 059-6150-13424-005 “Waterplay
Rehabilitation and Replacement Program”; and,
5) That the funding
shortfall in the amount of $147,217.37 be funded from the Life Cycle
Replacement and Capital Reserve; and further,
6) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
9. MAYOR’S YOUTH TASK FORCE NAME CHANGE (5.0)
Report
Moved by
Councillor Don Hamilton
Seconded by
Councillor Alan Ho
1) That the Mayor’s
Youth Task Force Name Change Report be received; and,
2) That Council approve
the name change of the Mayor’s Youth Task Force (MYTF) to the Markham Mayor’s
Youth Council (MMYC); and further,
3) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
10. MARKHAM ARTS COUNCIL (7.6)
Regional
Councillor Gord Landon advised that the City has received $6,600 from the
Markham Arts Council which represents the first year of the ten year loan payback
of $66,000.00. It was suggested that the
City provide the 2014 Celebrate Markham grant in the amount of $19,000.00 to
the Markham Arts Council.
Moved by
Regional Councillor Gord Landon
Seconded by
Regional Councillor Jim Jones
That the
City of Markham provide the 2014 Celebrate Markham grant in the amount of
$19,000.00 to the Markham Arts Council.
Carried
11. TRAFFIC LIGHTS AT HIGHWAY 7
& SHERIDAN NURSERIES (5.12)
Councillor
Don Hamilton advised that he would like a report back on the installation of
traffic lights at this location. It was
noted that the installation of traffic lights are usually included as a
condition of the site plan approval if warranted.
12. ENTRANCE/EXIT TO THE PLAZA AT MCCOWAN ROAD AND HIGHWAY 7 (5.12)
Councillor
Don Hamilton suggested that York Region review the entrance/exit to the plaza on
McCowan Road south of Highway 7 (plaza with Foody Mart, Tim Hortons).
Moved by
Councillor Don Hamilton
Seconded by
Councillor Colin Campbell
That York
Region traffic staff be requested to review the McCowan Road entrance/exit to
the plaza at the south west corner of McCowan Road south of Highway 7 and report
back to the City of Markham by the end of May 2014.
Carried
13. IN-CAMERA MATTERS
Moved by Councillor Don Hamilton
Seconded by Councillor Alan Ho
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an in-camera
session to discuss the following confidential matters (11:25 AM):
(1) GENERAL COMMITTEE IN-CAMERA MINUTES -
FEBRUARY 3, 2014 (16.0)
[Section 239 (2) (c) (b) (d) (b) (b)]
(2) PERSONAL MATTERS ABOUT AN IDENTIFIABLE
INDIVIDUAL, INCLUDING MUNICIPAL
OR LOCAL BOARD EMPLOYEES (BOARD/COMMITTEE APPOINTMENTS)
(16.24)
[Section 239 (2) (b)]
(3) PERSONAL MATTERS ABOUT AN IDENTIFIABLE
INDIVIDUAL, INCLUDING MUNICIPAL
OR LOCAL BOARD EMPLOYEES (CITY WIDE) (6.3)
[Section 239 (2) (b)]
Carried
Moved by Councillor Don Hamilton
Seconded by Regional Councillor Gord Landon
That the General Committee rise from the in-camera session at 12:27
PM.
Carried
Adjournment
Moved by Councillor Alan Ho
Seconded by Councillor Don
Hamilton
That the General Committee meeting adjourned at 12:28 PM.
Carried