FINANCE & ADMINISTRATIVE
COMMITTEE
2003-02-03 - Council Chamber
Meeting No. 4
Attendance
|
Mayor D. Cousens
|
J. Livey,
Chief Administrative Officer
J. Mascarin,
Acting Town Solicitor
J. Sales, Commissioner
of Community & Fire
Services
A. Taylor,
Commissioner of Corporate Services
J. Baird,
Commissioner of Development
M. F.
Turner, Commissioner, Strategy,
Innovation & Partnerships
J. Allen,
Chief Information Officer
P. Loukes,
Director, Operations & Asset
Management
S. Chait,
Director, Economic Development
S. Birrell,
Town Clerk
B. Cribbett,
Treasurer
S.
Gaum-Kuchar, Director/Curator, Varley
Art Gallery
P.
Wealleans, Director of Taxation
T.
Northcott, Business Development Consultant
D. Ciastko, Economic
Development Officer
R.
Glandfield, Economic Development Staff
S. Tam,
Small Business Consultant
J. Lustig,
Manager, Financial Planning
F. Wong,
Senior Financial Analyst
R. Raman,
Financial Analyst
K. Boniface,
Parks Planner
B. Nanninga,
Executive Assistant to Mayor
J. Kee,
Committee Clerk
|
The Finance
& Administrative Committee convened at the hour of 1:10 p.m. with
Councillor K. Usman in the Chair. At
2:35 p.m. Regional Councillor F. Scarpitti assumed the Chair to formally
present the 2003 Budget.
DISCLOSURE OF INTEREST
None
declared.
1. 14
EASTPINE DRIVE, MARKHAM - ONTARIO MUNICIPAL
BOARD - VARIANCE APPEAL -
COMMITTEE OF
ADJUSTMENT FILE NO. A/209/02
LEGAL FILE NO. 03 0411 DG 0011
(8.7 & 13.13)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor F. Scarpitti
That
the Acting Town Solicitor be instructed to appear before the Ontario Municipal
Board on February 17, 2003, on a hearing of an appeal from the Committee of
Adjustment's decision to refuse an application for minor variance at 14
Eastpine Drive, Markham (Committee of Adjustment File No. A/209/02), with
respect to the imposition of conditions.
CARRIED
2. 8111
KENNEDY ROAD, MARKHAM - ONTARIO MUNICIPAL
BOARD - VARIANCE APPEAL -
COMMITTEE OF
ADJUSTMENT FILE NO. A/197/02
LEGAL FILE NO. 03 0411 DG 0011
(8.7 & 13.13)
Moved by
Councillor E. Shapero
Seconded by
Regional Councillor B. O'Donnell
That
external legal counsel be retained to represent the Town before the Ontario
Municipal Board to oppose appeals from the Committee of Adjustment's decision
granting a temporary minor variance application, with added conditions, at 8111
Kennedy Road (Committee of Adjustment File No. A/197/02).
CARRIED
3. ATTENDANCE
OF COUNCILLOR G. MCKELVEY
AT THE CANADIAN INSTITUTE OF
PLANNERS
CONFERENCE, JULY 6-9, 2003
(11.12)
Moved by
Regional Councillor T. Wong
Seconded by
Regional Councillor F. Scarpitti
That
Councillor George McKelvey, Chair of Development Services Committee, be
authorized to attend the Canadian Institute of Planners' Conference from July 6
to 9, 2003, in Halifax, Nova Scotia, with authorized expenses to be paid in
accordance with Town policy and charged to the Planning Department 2003
Operating Budget;
And that the Commissioner of Development Services be requested to also
encourage representatives of staff to attend this Conference.
CARRIED
4. DRAFT
MEMORANDUM OF UNDERSTANDING
INTERNATIONAL STONE SCULPTURE
SYMPOSIUM
EVENT - JUNE/JULY 2004 (7.3)
Ms. Sharon Gaum-Kuchar, Director/Curator of
the Varley Art Gallery, was in attendance on behalf of the Public Art Policy
Steering Committee, with respect to the draft
Memorandum of Understanding that has been prepared, between the Town and Echo
Research Institute, to address various issues relating to the International
Stone Sculpture Symposium planned for June/July of 2004 at Toogood Pond in
Unionville.
Ms. Gaum-Kuchar advised that due to very
strict time lines required by the organizers at this time, the document was
being presented this date for Committee's comments and approval to
proceed. Members were advised that the
Public Art Policy Steering Committee has reviewed the document and recommends
its adoption, in principle, subject to minor amendments and final review by the
Town Solicitor.
Moved by Councillor E. Shapero
Seconded by Regional Councillor F. Scarpitti
That the presentation of the
Director/Curator, Varley Art Gallery, regarding the draft Memorandum of
Understanding for the International Stone Sculpture Symposium, be received;
That the draft Memorandum of
Understanding between the Town and Echo Research Institute, respecting the
International Stone Sculpture Symposium planned for June/July of 2004 at
Toogood Pond in Unionville, be approved in principle, subject to minor
amendments and final review by the Town Solicitor.
CARRIED
5. ALTERNATIVE
PROPERTY TAX PAYMENT OPTIONS
FOR RESIDENTIAL PROPERTIES
(7.3)
Moved by
Regional Councillor T. Wong
Seconded by
Councillor J. Heath
That
the Town of Markham implement an additional one time tax payment option for
residential property owners to avoid tax sale registration procedures as long
as the following conditions are met:
- the subject property is in the
residential property class;
- the property must be at the end of its
third full year of arrears;
- payment must cover all the tax
principle;
- the payment must cover all accumulated
interest exceeding three years of arrears;
- payment terms for the balance of the
deferred interest to be negotiated with tax staff;
- an agreement, in a form satisfactory to
the Town Solicitor and Treasurer, between the Town and the assessed
property owner be entered into;
- following the payment, the tax account
must continue to be kept current, and if not, the agreement is terminated
and the balance must be paid in full in 30 days at which time continued
tax collection procedures (including tax sale registration) may occur;
And
that staff be requested to prepare a list indicating the numbers of properties
that are in tax arrears, by year.
CARRIED
6. MINTHORN
BOULEVARD EXTENSION TO LESLIE STREET (8.5)
Moved by
Councillor J. Virgilio
Seconded by
Councillor E. Shapero
That
a by-law be enacted to close part of Minthorn Blvd., Plan 65M-2665, designated
as Parts 1, 2, 3 and 4, Plan 65R-25483;
And
that part of Minthorn Blvd., Plan 65M-2665, designated as Parts 1, 2, 3 and 4,
Plan 65R-25483, be declared surplus property pursuant to By-law No. 178-96;
And
that notice of the proposed disposition of part of Minthorn Blvd., Plan
65M-2665, designated as Parts 1, 2, 3 and 4, Plan 65R-25483, be placed on the
agenda for the Council meeting of February 11, 2003, as required by By-law No.
178-96;
And
that a by-law be enacted at the Council meeting on February 25, 2003,
authorizing the Mayor and Clerk to execute the necessary Transfers to Wemat
Four Limited (Parts 1 and 2) and to Concord Leslie RI GP, Inc. (Part 3) for
lands legally described as part of Minthorn Blvd., Plan 65M-2665, designated as
Parts 1, 2 and 3, Plan 65R-25483, in a form satisfactory to the Town Solicitor;
And
that a public walkway legally described as Block 8, Plan 65M-2665, designated
as Parts 7, 8 and 9, Plan 65R-25483, be closed;
And
that part of the public walkway legally described as Block 8, Plan 65M-2665,
designated as Part 8, Plan 65R-25483, be declared surplus property pursuant to
By-law No. 178-96;
And
that notice of the proposed disposition of Part of Block 8, Plan 65M-2665,
designated as Part 8, Plan 65R-25483, be placed on the agenda for the Council
meeting of February 11, 2003, as required by By-law No. 178-96;
And
further that a by-law be enacted at the Council meeting on February 25, 2003,
authorizing the Mayor and Clerk to execute the necessary Transfer to Wemat Four
Limited for lands legally described as Part of Block 8, Plan 65M-2665,
designated as Part 8, Plan 65R-25483, in a form satisfactory to the Town
Solicitor.
CARRIED
7. ECONOMIC
DEVELOPMENT REVENUE OPPORTUNITY (10.16)
Moved by
Regional Councillor B. O'Donnell
Seconded by
Councillor G. McKelvey
That
the report entitled "Economic Development Revenue Opportunity" be
received;
And
that the Director of Economic Development be authorized to solicit paid
advertising to offset the cost of publishing the Economic Development
newsletter GoodNews;
And
further that the revenue generated by this initiative be reported to Council
through the annual budget planning process.
CARRIED
8. MARKHAM
PARTICIPATION ON NATIONAL ECONOMIC
DEVELOPMENT COUNCIL (10.16)
Moved by
Regional Councillor B. O'Donnell
Seconded by
Regional Councillor T. Wong
That
the report entitled "Markham Participation On National Economic
Development Council" be received;
And
that the Director of Economic Development be authorized to participate on the
Economic Development Association of Canada (EDAC) Board of Directors for two
years at an annual cost not to exceed $2,000 to be funded from within the
Economic Development Business Development account #610-9985808;
And that congratulations be extended to Stephen Chait, Director of
Economic Development, on his appointment to the Economic Development
Association of Canada Board of Directors.
CARRIED
9. 2003
ECONOMIC DEVELOPMENT MARKETING PROGRAM (10.16)
Moved by
Regional Councillor B. O'Donnell
Seconded by
Councillor J. Virgilio
That
the report entitled "2003 Economic Development Marketing Program" be
received;
And
that pre-budget approval be given to implement the projects described in this
report (equal in total to 42% of the base 2003 budget for Business Development
account #610-9985808), those projects being:
·
sponsored/hosted events
to a maximum of $43,750;
·
missions and trade shows
to a maximum of $42,250;
·
the production of
advertising and promotional materials to a maximum of $44,500;
·
and the purchase of
print ads to a maximum of $15,250;
And
further that the projects described in this report be funded from within the
Economic Development Business Development account #610-9985808.
CARRIED
10. 2003
MARKHAM STOUFFVILLE HOSPITAL FOUNDATION
GALA DINNER, SATURDAY, APRIL
12, 2003 (12.2.6)
Moved by
Regional Councillor F. Scarpitti
Seconded by
Councillor S. Daurio
That
the report dated February 3, 2003, entitled "2003 Markham Stouffville
Hospital Foundation Gala Dinner - Saturday, April 12, 2003 be received;
And
that Council purchase tickets for a Corporate Table of 10 for the 2003 Markham
Stouffville Hospital Foundation Gala Dinner, "Come Sail Away", to be
held on Saturday, April 12, 2003; such cost not to exceed $3,000.
CARRIED
11. RED
AND WHITE GALA FOR PALLIATIVE
CARE SERVICES FOR YORK REGION
(12.2.6)
Moved by
Councillor G. McKelvey
Seconded by
Councillor J. Virgilio
That tickets
be purchased for Councillors that wish to attend the Red & White Gala for
Palliative Care Services for York Region, to be held on Friday, February 14,
2003 at Tuscany's Banquet Centre, 222 Edward Street, Aurora.
CARRIED
12. UPDATE
ON WEST NILE VIRUS CONTINGENCY PLAN (13.4)
Karen Boniface, Parks Planner, was in
attendance, and presented Committee with an update regarding the Region of
York's West Nile Virus Contingency Plan.
She advised that the Region had indicated this date that the York Region
Health Services will take responsibility for the implementation of pesticide
applications to local municipalities if a West Nile Virus outbreak is declared,
however, it is expected that the local municipalities will be requested to
provide some assistance.
Moved by
Regional Councillor B. O'Donnell
Seconded by
Councillor G. McKelvey
That the
memorandum from the Director, Operations and Asset Management, dated January
31, 2002, entitled "Update on West Nile Virus Contingency Plan", and
the additional information presented by Karen Boniface, Parks Planner, be
received;
And
that the Region be advised that the Town of Markham agrees that the Region of
York should take responsibility for the implementation of the West Nile Virus
Contingency Plan.
CARRIED
13. ATTENDANCE
AT FEDERATION OF CANADIAN MUNICIPALITIES
WORKSHOP - "WOMEN IN
MUNICIPAL POLITICS"
BRANTFORD, ONTARIO, JANUARY
25, 2003 (11.12 & 16.23)
Moved by
Councillor J. Heath
Seconded by
Regional Councillor F. Scarpitti
* That Council approve the expenditures
for overnight travel incurred by Councillor E. Shapero at the Annual Conference
of the Federation of Canadian Municipalities, held in Brantford, Ontario on
January 25, 2003.
CARRIED
-----------------------------------
*Amended by
Council at its meeting held on February 11, 2003 to read as follows:
"That
Council approve the expenditures for overnight travel incurred by Councillor E.
Shapero at the "Women in Municipal Politics" workshop hosted by the
Federation of Canadian Municipalities Women's Task Force and Wilfred Laurier
University, held in Brantford, Ontario on January 25, 2003."
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14. 2003
OPERATING, CAPITAL AND
WATERWORKS BUDGETS (7.4 & 7.5)
Regional
Councillor F. Scarpitti, Chair, Budget Sub-Committee, and Joel Lustig, Manager,
Financial Planning gave an update on the 2003 Operating, Capital and Waterworks
Budgets, and a forecast of the Operating Budget for 2004 - 2006. Included in the 2003 Budget are cumulative
Core Services Implementation savings of $2.9M.
The forecast included an additional $900k in revenue in 2004 and an
additional $1.0M in revenue in 2005 for a total of $1.9M due to the Revenue
Strategy Program identified in the Core Services Implementation plan. The Operating Budget shortfall identified
for 2004 and 2005 will only materialize if the revenue strategy is realized.
Members
were advised that, for the second consecutive year, the Town of Markham has
been presented with the "Distinguished Budget Presentation Award",
from the Government Finance Officers Association.
Moved by
Councillor S. Daurio
Seconded by
Regional Councillor B. O'Donnell
That it be recommend to Council that the presentation of Regional
Councillor F. Scarpitti, Chair, Budget Sub-Committee, and Joel Lustig, Manager,
Financial Planning, regarding the 2003 Operating Capital and Waterworks
budgets, be received;
And that the adoption of the 2003 Budget be recommended to Council.
CARRIED
NOTE: The 2003 Budget will be
presented to the February 25, 2003 Council Meeting.
15. IMPERIAL
BALL 2003 - CHINESE CULTURAL
CENTRE OF TORONTO (12.2.6)
Moved by
Regional Councillor T. Wong
Seconded by Regional
Councillor F. Scarpitti
That
the report dated February 3, 2003, entitled "Imperial Ball 2003 - Chinese
Cultural Centre of Toronto", with respect to the 2003 Imperial Ball to be
held at Metro Toronto Convention Centre on May 3, 2003, be received.
CARRIED
16. RETIREMENT
- SCOTT SOMERVILLE
MANAGER, CITY OF VAUGHAN
(12.2.6)
Moved
by Regional Councillor T. Wong
Seconded
by Councillor J. Virgilio
That the Mayor's Office be requested to provide additional information
regarding the dinner that is being planned for Scott Somerville, retiring City
Manager of the City of Vaughan.
CARRIED
17. LETTER
FROM MAYOR PAUL KLING
NORDLINGEN, GERMANY -
INVITATION (12.2.6)
Stephen Chait, Director of Economic
Development, was in attendance and spoke in support of this important
partnership between the Town of Markham and the City of Nordlingen, Germany.
Moved by
Councillor S. Daurio
Seconded by
Councillor J. Virgilio
That
the letter dated December 20, 2002 from Mr. Paul Kling, Mayor of Nordlingen,
Germany, inviting the Mayor and Members of Council to visit his City during
2003, and the verbal report from Stephen Chait, Director of Economic
Development, be received.
CARRIED
------------------------------------
Moved
by Regional Councillor F. Scarpitti
Seconded
by Councillor S. Daurio
That
Committee resolve In Camera at 2:00 p.m. to discuss property matters.
CARRIED
Moved
by Councillor D. Horchik
Seconded
by Regional Councillor T. Wong
That
the Committee rise at 2:30 p.m. and report.
CARRIED
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ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 3:45 p.m.