FINANCE & ADMINISTRATIVE
COMMITTEE
2001-02-19 - Canada Room
Attendance
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J. Livey,
Chief Administrative Officer
A. Taylor,
Commissioner of Corporate Services
R. Robinson,
Town Solicitor
B. Wiles,
Manager, Administration &
Customer Services, Development Services
A. Wolfe,
Commissioner of Community Services
B. Nanninga,
Executive Assistant
S. Birrell,
Town Clerk
B. Cribbett,
Treasurer
P.
Wealleans, Director of Taxation
J. Lustig,
Acting Director of Financial Planning
D. Smith,
Committee Clerk
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The Finance
and Administrative Committee convened at the hour of 9:05 a.m. with Council K.
Usman in the Chair.
DISCLOSURE
OF INTEREST
- none
declared at this time.
1. BANK OF CANADA UNCLAIMED BALANCES (7.0)
RECOMMENDATION:
That
the Commissioner of Corporate Services be authorized to execute any and all
documents required by the Bank of Canada to claim outstanding deposits
currently in their possession.
2. APPROVAL
FOR MEMBERS OF COUNCIL TO
ATTEND THE ANNUAL CONFERENCE & MUNICIPAL
EXPO OF FEDERATION OF CANADIAN MUNICIPALITIES
MAY 25 TO 28, 2001(16.23)
RECOMMENDATION:
That
approval be granted for three members of Council to attend the Annual
Conference and Municipal Expo of the Federation of Canadian Municipalities, May
25 to 28, 2001 in Banff, Alberta, at an approximate cost of $6,435.00, with
authorized expenses to be paid in accordance with Town policy.
3. SUMMARY
OF 2000 REMUNERATION & EXPENSES
FOR COUNCILLORS AND APPOINTEES TO BOARDS
AND OTHER BODIES (11.0)
RECOMMENDATION:
That
the report entitled 'Summary of 2000 Remuneration and Expenses for Councillors
and Appointees to Boards and Other Bodies for the Period January 1, 2000 to
December 31, 2000' prepared pursuant to Section 244 (1) of the Municipal Act,
be received as information.
4. DEVELOPMENT
CHARGES DECEMBER 31, 2000
BALANCES AND ANNUAL ACTIVITY
OF THE ACCOUNTS (7.11)
RECOMMENDATION:
That
the report entitled 'Development Charges December 31, 2000 Balances and Annual
Activity of the Accounts' prepared pursuant to Section 43 (1) of the Development
Charges Act, 1997 be received for information purposes.
5. DELEGATION OF TAX RATIO SETTING
AUTHORITY
2001 (7.0)
The
Director of Taxation advised that more information is required from the
Province before a decision is made on whether to delegate authority to set tax
ratios.
RECOMMENDATION:
That
the Regional Municipality of York be advised the Council of the Town of Markham
is not prepared at the present time to request the passing of the necessary
by-law to delegate to the lower tier municipalities in York Region the
authority to establish tax ratios for the taxation year 2001;
And
that should the Minister of Finance extend the deadline for the delegation of
the responsibility for the setting of tax ratios from February 28, 2001 to
April 30, 2001, Council for the Town of Markham, after a thorough analysis of
the impacts of delegation on the various tax policy options, may exercise its
authority to request the Delegation of the Responsibility for the Setting of
the Tax Ratios to the lower tier municipalities for the taxation year 2001.
6. HAGERMAN HOUSING (16.24)
RECOMMENDATION:
That Regional
Councillor Tony C. Wong be appointed to the 'Hagerman Housing' non-profit
housing organization for the property at the north-west corner of 14th
Avenue and Kennedy Road.
7. DON
WATERSHED REGENERATION COUNCIL
TORONTO AND REGION CONSERVATION
AUTHORITY (TRCA) (16.24 & 13.13.2)
RECOMMENDATION:
That
Councillor Erin Shapero and Karen Boniface, Parks Planner, Community Services
Commission be appointed to the Don Watershed Regeneration Council, Toronto and
Region Conservation Authority.
8. ALZHEIMER SOCIETY OF YORK REGION
(12.2.6)
RECOMMENDATION:
That Council
support the fundraising campaign "Spring for a Toonie" designed to
raise money for research for Alzheimer Disease and related disorders to begin
on the first day of spring, March 21, 2001 and end on the first day of summer,
June 21, 2001.
9. STATISTICS CANADA - 2001 CENSUS (10.0)
RECOMMENDATION:
That Council
supports the 2001 Census and encourages all residents to complete their census
forms by Tuesday, May 15, 2001, so that accurate and complete data will be
available to support programs and social services that benefit us all.
10. UNIONVILLE THEATRE COMPANY -GRANT REQUEST
(7.6)
RECOMMENDATION:
That a grant
of 50% of the cost of jackets (or equivalent apparel) up to a maximum of
$1,000.00 be approved for the Unionville Theatre Company for its trip to Italy
to perform at festivals during the March Break.
……………………………………………
11. 2001 CORPORATE INSURANCE POLICIES RENEWAL
(4.0)
RECOMMENDATION:
That
the Corporation of the Town of Markham solicit proposals for its General
Insurance and Risk Management Program.
12. PREAUTHORIZED
TAX PAYMENTS 11 VS 12
INSTALLMENTS (7.3)
RECOMMENDATION:
That
the report entitled 'Preauthorized Tax Payments 11 vs 12 Installments' be
received for information purposes.
13. COUNCIL
SPECIAL EVENTS, PROMOTIONS
AND PRESENTATIONS (12.2.6)
RECOMMENDATION:
That
the report on the number and cost of special events and promotional functions
that Council supported during the year 2000 be received.
And
that the Commissioner of Corporate Services work with the Mayor's Office and
bring back a report to the Budget Sub-Committee.
14. GRANTS DISPERSED IN 2000 (7.6)
RECOMMENDATION:
That
the report entitled 'Grants Dispersed in 2000' be received for information;
And
that a more comprehensive grants policy be developed;
And
that the Commissioners of Corporate Services and Community Services prepare a
report reviewing the usage and other matters relating to the Town Community
Centres.
15. CANADIAN
BREAST CANCER FOUNDATION
GOLF TOURNAMENT (12.2.6)
RECOMMENDATION:
That
the invitation from the Canadian Breast Cancer Foundation to attend the second
annual 'Fore the Cure' golf tournament in York Region on May 23, 2001 at the
Cardinal Golf Club be received.
16. THE
ORDER OF ONTARIO
NOMINATIONS (12.2.6)
RECOMMENDATION:
That the
request from the Ministry of Citizenship, Culture and Recreation to submit a
nomination for membership in The Order of Ontario be received;
And that
Council members forward suggestions for nomination to Mayor Cousens.
17. MULTI-CULTURAL MUSICAL PRODUCTION
(12.2.6)
RECOMMENDATION:
That the
request from Mr. Oswald McLean for the Town's involvement and sponsorship in a
multi-cultural musical production and family day be received and referred to
the Commissioner of Community Services for report and recommendation.
18. ROTARY FOUNDATION PRESIDENTS' WALK
SEPTEMBER 23, 2001 (3.5)
RECOMMENDATION:
That the
letter from the Charter President & Director of Rotary Club of Markham
Sunrise requesting support for the annual Rotary Foundation Presidents' Walk
through Unionville pathway system on September 23, 2001 be referred to the
Commissioner of Community Services for report back to the Finance &
Administrative Committee.
19. CLOSURE OF VISTEON PLANT (12.2.6)
RECOMMENDATION:
Whereas
Visteon has announced that the Markham plant is scheduled to be closed within
two years;
And Whereas
Visteon's Markham employees are seeking the support and assistance of the Town.
Therefore Be
It Resolved That Council approves the following courses of action by the Mayor
and Town staff:
- Arrange for meeting with Ontario
Minister of Economic Development Honourable Bob Runciman and Markham MPP
David Tsubouchi to discuss actions for saving plant/preserving jobs, and
assisting any displaced workers
- Work with other GTA governments and
agencies to coordinate lobbying Visteon corporate headquarters management,
and seek senior government help in preserving automotive industry
employment and providing appropriate labour adjustment assistance
- Assist in promoting awareness among
Markham and area industry of the availability of any displaced Visteon
workers for hire.
At 10:10 a.m.
Committee recessed in camera to discuss a legal matter and re-convened at 10:15
a.m.
ADJOURNMENT
The Finance
and Administrative Committee meeting adjourned at the hour of 10:20 a.m.