General Committee
June 22, 2015
Meeting
Number 21
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Jim
Baird, Commissioner of Development Services
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Catherine
Conrad, City Solicitor
Kimberley
Kitteringham, City Clerk
Martha
Pettit, Deputy City Clerk
Joel
Lustig, Treasurer
Mohammed Hosseini-Ara, Acting Director
of Culture
Christopher Alexander,
Acting Manager By-law Enforcement
and Regulatory Services
Alida
Tari, Council/Committee Coordinator
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The General Committee meeting convened at the hour of 1:15 PM with Deputy
Mayor Jack Heath in the Chair and Councillor Alan Ho Chaired Community Services
related items.
Disclosure of
Interest
Councillor Valerie Burke disclosed an
interest with respect to item #9 (the Pomona Mills Parks Conservationists
(PMPC) application), by nature of being a co-founder and very active member of
the executive team, and did not take
part in the discussion or vote on this matter.
1. MARKHAM
ARTS COUNCIL
ARTS AND CULTURE LIVE HERE
- PROGRESS REPORT JUNE 2015 (6.0)
Presentation MAC
Survey 2014 Results
Jane
Milrose, Chair Markham Arts Council delivered a PowerPoint presentation
entitled "Markham Arts Council Arts and Culture Live Here – Progress
report June 2015."
Shawna
Dimitri addressed the Committee and spoke in support of the Markham Arts Council
and provided some information regarding the York Slam program.
Sharda Still Project Manager for LaVaLab addressed the Committee and
provided some information regarding the Trillium Grant received to support the
LaVaLab.
The Committee inquired if the Markham Arts Council (MAC) had a
strategic plan and if they did that it be forwarded to City staff for review.
The Committee discussed the following regarding the Markham Arts
Council:
·
Interest
free loan of $66,000 received from the City of Markham in 2012
·
Annual
Celebrate Markham grants in the amount of $19,000 received (including advance payment in 2014 of the
$19,000 Celebrate Markham Grant for 2015)
·
Additional
quarterly funding of $15,000 received from the City of Markham
·
Trillium
Grant to assist LaVaLab
·
Need
to replace some of the staff on the current payroll with volunteers
·
When
is LaVaLab anticipated to be a source of revenue for MAC
Moved by
Mayor Frank Scarpitti
Seconded by
Deputy Mayor Jack Heath
1) That
the presentation by Ms. Jane Milrose, Chair Markham Arts Council entitled
“Markham Arts Council Arts and Culture Live Here – Progress Report June 2015”,
be received and referred back to staff
for a report.
Carried
2. 2015
FUNDING FOR KINDRED SPIRITS
ORCHESTRA & MARKHAM ARTS COUNCIL (7.6)
Report
Carol
Walsh, Markham resident addressed the Committee and spoke in support of the
2015 funding for the Kindred Spirits Orchestra.
Jobert
Sevilleno, President and CAO of Kindred Spirits
Orchestra addressed the Committee and spoke in support of the funding for the
Kindred Spirits Orchestra.
Kristian
Alexander, Music Director addressed the Committee and delivered a PowerPoint
presentation regarding the Kindred Spirits Orchestra. He spoke in support of the funding for the
Kindred Spirits Orchestra.
The
Committee discussed whether Kindred Spirits Orchestra should be part of the
Celebrate Markham Grant program or whether it is should be separate.
The
Committee suggested that report and recommendation be referred to the Celebrate
Markham Grant process/discussions. There
was discussion regarding the importance of keeping the Celebrate Markham policy
separate from the funding allocation.
Moved by
Deputy Mayor Jack Heath
Seconded by
Regional Councillor Jim Jones
1) That
the report dated June 15, 2015 entitled “2015 Funding for Kindred Spirits
Orchestra & Markham Arts Council” be received and referred to the process/discussions relative to the Celebrate
Markham Grants; and,
2) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
3. ANIMAL
STOREFRONT
(CAT ADOPTION AND EDUCATION CENTRE) (2.8)
Report Presentation
Martha Pettit, Deputy
City Clerk and Christopher Alexander, Acting Manager By-law Enforcement and
Regulatory Services delivered a PowerPoint presentation regarding the proposal
of an animal storefront.
There was discussion
regarding how this animal storefront proposal differs from a PetSmart store.
Esther Attard,
Markham resident addressed the Committee regarding the Animal Storefront
proposal and spoke in support.
Denielle Duncan,
Markham resident addressed the Committee with respect to the Animal Storefront
proposal and spoke in support.
Bernice Royce,
Markham resident addressed the Committee regarding the Animal Storefront
proposal and spoke in support.
Liz White, on behalf
of Animal Alliance, addressed the Committee with respect to the Animal
Storefront proposal and spoke in support.
Janet Andrews,
Markham resident addressed the Committee regarding the Animal Storefront
proposal and spoke in support.
Nicholas Ross,
Markham resident addressed the Committee with respect to the Animal Storefront
proposal and spoke in support.
The Committee
suggested that staff work with the Ontario Society for the Prevention of
Cruelty to Animals (OSPCA) regarding potential adoption fee revenue sharing.
The Committee
commended the Animal Care Committee for putting $30,000 of their budget towards
the Animal Storefront proposal and suggested that some form of recognition (eg.
a plaque) be placed in the Animal Storefront.
The Committee thanked
all the staff involved in bringing this bold initiative forward.
Moved by Councillor
Valerie Burke
Seconded by Mayor
Frank Scarpitti
1) That the presentation by
Martha Pettit, Deputy City Clerk and Christopher Alexander, Acting Manager
By-law Enforcement and Regulatory Services regarding the proposal of an animal
storefront be received; and,
2) That
the report entitled “Animal Storefront (Cat Adoption and Education Centre)” be received; and,
3) That
a Cat Adoption and Education Centre (CAEC) be opened in the Thornhill Community
Centre and Library; and,
4) That
the operating costs associated with the CAEC in the amount of $99,191 be funded
from account 310-320-5370 (Animal Control); and,
5) That the cost for
retrofitting the CAEC in the amount of $115,150.00 be funded from a new capital
project called, “Cat Adoption and Education Centre”; and,
6) That
the shortfall associated with the capital start-up costs in the amount of
$35,150.00 be funded from the Non-Development Charge Capital Contingency; and,
7) That
staff be authorized to enter into a contract with the Ontario Society for the
Prevention of Cruelty to Animals for the provision of managing the CAEC for a
term of three years, in a form satisfactory to the City Clerk and City
Solicitor; and,
8) That
staff report back to Council within three years of the opening of the CAEC with
an assessment of the storefront operation; and,
9) That staff be directed to pursue with the Ontario
Society for the Prevention of Cruelty to Animals (OSPCA) a possible adoption
fee revenue sharing arrangement; and further,
10) That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
4. JESUS
THE KING MELKITE CATHOLIC CHURCH
– NOISE EXEMPTION REQUEST (2.10)
Report
Eli Gideon addressed
the Committee regarding the noise exemption request for Jesus the King Melkite Catholic Church to permit for amplified sound
beyond 5:00 p.m. He is requesting that
Committee grant a noise exemption for three days until 11:00 p.m.
Tarek Marroushi
addressed the Committee with respect to the noise exemption request for Jesus the King
Melkite Catholic Church to permit for amplified sound beyond 5:00 p.m. He reviewed the proposed changes to assist in
mitigating the impact on the neighbours.
The Committee
discussed whether the noise exemption should be granted for two days or three
days. There was discussion regarding
whether this event should be relocated to a different location.
Diana Dahnz, Markham
resident addressed the Committee regarding the noise exemption request for Jesus the King
Melkite Catholic Church to permit for amplified sound beyond 5:00 p.m. and
spoke in opposition.
Michael Fragale, Markham
resident addressed the Committee with respect to the noise exemption request for Jesus the King
Melkite Catholic Church to permit for amplified sound beyond 5:00 p.m. and
spoke in opposition.
Moved by Regional
Councillor Nirmala Armstrong
Seconded by Regional
Councillor Jim Jones
1) That the report entitled “Jesus the King Melkite Catholic
Church-Noise Exemption Request” be received; and,
2) That Council grant a noise exemption from Section 3.2 of the
City of Markham’s Noise By-law 2003-137 to Jesus the King Melkite Catholic
Church to allow for amplified sound until 11:00 p.m. on Friday July 31, 2015
and Saturday August 1, 2015 and until
10:00 p.m. on Sunday August 2, 2015; and,
3) That staff be
directed to work with the festival organizers to consider potential alternative
solution for their festival in 2016; and,
4) That staff be
directed to monitor the 2015 festival in terms of residential impact; and
further,
5) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
5. BUILDING
MARKHAM’S FUTURE
TOGETHER 2015 TO 2019 UPDATE (16.23)
Report Appendix
A Appendix
B
Appendix
C Appendix
D
Moved by Mayor Frank Scarpitti
Seconded by Regional Councillor Joe Li
That the
following be referred directly to the June 23, 2015 Council meeting:
1) That
the report entitled Building Markham’s Future Together (BMFT) - Council’s
Strategic Plan 2015 to 2019 - Summary of findings from the Training and
Education Sessions and Proposed Public Engagement Program be received; and,
2) That
the summary of the Council Training and Education Sessions held on April 20,
2015, April 24, 2015 and May 13, 2015 as outlined in Appendices A, B, C and D
attached be endorsed; and further,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
6. MINUTES
OF THE JUNE 15, 2015
GENERAL COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Amanda Collucci
1) That
the minutes of the June 15, 2015 General Committee meeting be confirmed.
Carried
7. MINUTES
OF THE JUNE 8, 2015
CANADA DAY COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Amanda Collucci
1) That
the minutes of the June 8, 2015 Canada Day Committee meeting be received for
information purposes.
Carried
8. MINUTES
OF THE MAY 21, 2015
MARKHAM ENVIRONMENTAL
ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Amanda Collucci
1) That
the minutes of the May 21, 2015 Markham Environmental Advisory Committee meeting
be received for information purposes.
Carried
9. MINUTES
OF THE JUNE 17, 2015
ENVIRONMENTAL ISSUES COMMITTEE (16.0)
Minutes Report
Councillor
Valerie Burke addressed the Committee and requested that the minutes be amended
to state "….active member of the executive
team…"
Moved by
Councillor Don Hamilton
Seconded
by Councillor Alan Ho
1) That
the minutes of the June 17, 2015 Environmental Issues Committee meeting be
received for information purposes; and,
2) That
the below recommendations from the report entitled “Markham Environmental
Sustainability Fund (MESF) Funding Applications, Spring 2015” adopted at the
June 17, 2015 Environmental Issues Committee be endorsed:
(a) That the Spring 2015 MESF funding
applications be approved:
i)
Ontario Streams East Don River Rehabilitation Initiative
request for $5,742.00
ii)
The Living City Foundation, TRCA – Creating Habitat Through the Seasons
request for $8,300
iii)
TRCA on behalf of Pomona Mills Park Conservationists (PMPC) –River Elbow
Community Planting request for $1,469; and,
(b) That the funds be provided from the 2015
Markham Environmental Sustainability Fund (MESF), account #87 2800168; and
further,
(c) That Staff be authorized to do all
things necessary to give effect to the above.
Carried
10. MINUTES
OF THE APRIL 16, 2015
GERMAN MILLS COMMUNITY CENTRE BOARD (16.0)
Minutes
Councillor
Valerie Burke requested that the minutes be amended to replace the words
"….advertise the GMCC in their newsletter" to "….advertise the
GMCC on their website."
Moved by
Councillor Don Hamilton
Seconded by
Councillor Alan Ho
1) That
the minutes of the April 16, 2015 German Mills Community Centre Board meeting be
received for information purposes.
Carried
11. MINUTES
OF THE FEBRUARY 26, 2015 AND
MARCH 26, 2015 HEINTZMAN HOUSE BOARD (16.0)
February March
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Amanda Collucci
1) That
the minutes of the February 26, 2015 and March 26, 2015 Heintzman House Board meeting
be received for information purposes.
Carried
12. MINUTES
OF THE JANUARY 7, 2015
PUBLIC ART ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Amanda Collucci
1) That
the minutes of the January 7, 2015 Public Art Advisory Committee meeting be
received for information purposes.
Carried
13. MINUTES
OF THE JUNE 15, 2015
YORK UNIVERSITY MARKHAM
CAMPUS COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Amanda Collucci
1) That
the minutes of the June 15, 2015 York University Markham Campus Committee meeting
be received for information purposes.
Carried
14. MINUTES OF THE MAY 20, 2015
ADVISORY COMMITTEE ON
ACCESSIBILITY (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Amanda Collucci
1) That
the minutes of the May 20, 2015 Advisory Committee on Accessibility meeting be
received for information purposes.
Carried
15. MINUTES OF THE MAY 11, 2015
VARLEY–MCKAY
ART FOUNDATION OF MARKHAM (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Amanda Collucci
1) That
the minutes of the May 11, 2015 Varley-McKay Art Foundation of Markham meeting
be received for information purposes.
Carried
16. MINUTES OF THE FEBRUARY 10,
2015 AND MAY 15, 2014
VARLEY-MCKAY ART FOUNDATION
ANNUAL MEETING OF MEMBERS
(16.0)
Feb
10 Minutes May
15 Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Amanda Collucci
1) That
the minutes of the February 10, 2015 and May 15, 2014 Varley-McKay Art
Foundation Annual Meetings of Members be received for information purposes.
Carried
17. MINUTES OF THE MAY 20, 2015
ANIMAL CARE COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Amanda Collucci
1) That
the minutes of the May 20, 2015 Animal Care Committee meeting be received for
information purposes.
Carried
18. MINUTES OF THE MAY 12, 2015
SENIORS' ADVISORY COMMITTEE
(16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Amanda Collucci
1) That
the minutes of the May 12, 2015 Seniors' Advisory Committee meeting be received
for information purposes.
Carried
19. AWARD
OF PROPOSAL 058-R-14 SUPPLY
AND IMPLEMENTATION OF ELECTRONIC
DEVELOPMENT PLAN SERVICE DELIVERY SYSTEM (7.12)
Report
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Amanda Collucci
1) That the report entitled “Award of Proposal 058-R-14 Supply and Implementation of Electronic Development Plan Service
Delivery System” be received; and,
2) That the contract for Supply and Implementation of Electronic Plan Service Delivery System from Proposal 058-R-14 be
awarded to the highest ranked/lowest priced bidder, Avolve Software Corporation
in the amount of $949,664.12 (inclusive of HST), of which $659,203.32 is
for the software and implementation costs and $290,460.80 is for four years of
support and maintenance; and,
3) That the software and implementation costs for
058-R-14 be funded from account #084-5350-14070-005 Supply
and Implementation of Electronic Plan Service Delivery System in the amount of $659,203.32
(inclusive of HST); and,
4) That the software support and maintenance fee
in the amount of $290,460.80 (inclusive of HST) over a four year term be funded
from #400-404-5361 Computer Hardware, in the amounts of;
Year 2 (2017) -
$70,472.67
Year 3 (2018) -
$71,882.12
Year 4 (2019) -
$73,319.85
Year 5 (2020) -
$74,786.16
Total - $290,460.08; and,
5) That
Avolve Software Corporation be
designated as the preferred vendor for the City’s electronic plan service needs
for the five year term of this contract; and,
6) That the Chief Information Officer be authorized
to approve the annual support and maintenance from year six onwards subject to
approval of the annual Operating Budget; and,
7) That Report “058-R-14 for Supply and Implementation
of Electronic Plan Service Delivery System” be included as part of the June 23
Council Meeting agenda; further,
8) That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
Carried
20. CONTRACT
EXTENSION FOR WINTER
MAINTENANCE CONTRACTS: (095-T-08)
SUPPLY AND OPERATION OF TANDEM/SINGLE
AXLE COMBINATION PLOWS AND (032-T-08)
SIDEWALK WINTER MAINTENANCE (7.12)
Report
Moved by
Regional Councillor Jim Jones
Seconded by
Councillor Amanda Collucci
1) That the report entitled “Contract
Extension for Winter Maintenance Contracts: (095-T-08) Supply and Operation of
Tandem/Single Axle Combination Plows and (032-T-08) Sidewalk Winter
Maintenance” be received; and,
2) That Contract (095-T-08) Supply and
Operation of Tandem/Single Axle Combination Plows be extended to D. Crupi &
Sons Limited for an additional three (3) years (November 1, 2015 to April 1st,
2018) as per the original 2008 contract term in the estimated annual
contractual value of $1,896,955.00 inclusive of HST; and,
3) That Staff be authorized to extend
Contract (095-T-08) Supply and Operation of Tandem/Single Axle Combination
Plows D. Crupi & Sons Limited for a further five (5) years (November 1,
2018 to April 1st, 2023) at the sole discretion of the City in the
estimated annual contractual value of
$1,896,955 .00 inclusive of HST; and,
4) That Contract (032-T-08) Sidewalk
Winter Maintenance be extended to VTA Construction Ltd. and De Ferrari
Construction Limited for an additional three (3) years (November 1, 2015 to
April 1st, 2018) as per the original 2008 contract term in the
estimated annual contractual value of $ 2,088,234.00 inclusive of HST; and,
5) That Staff be authorized to extend
Contract (032-T-08) Sidewalk Winter Maintenance be extended to VTA Construction
Ltd. and De Ferrari Construction Limited to VTA Construction Ltd. and De
Ferrari Construction Limited for a
further five (5) years (November 1, 2018 to April 1st, 2023) at the
sole discretion of the City in the estimated annual contractual value of $2,088,234.00 inclusive of HST; and,
6) That the tendering process be waived
for recommendations # 3 and 5 in accordance with Purchasing By-Law 2004-341,
Part II, Section 7 (1) (c) which states “when the extension of an existing
contract would prove more cost-effective or beneficial”; and,
7) That the 2016
– 2023 budgets and the corresponding purchase orders be adjusted for a
price escalation allowance based on the Consumer Price Index (CPI), Canada
All-items (March to March); and,
8) That the
2016 – 2023 budgets and the corresponding purchase orders be adjusted for
growth (increase in kilometers of roadway) based on the Council approved service
levels; and,
9) That funds be provided from the Accounts identified in the Financial
Considerations section in the annual amount of $ 3,985,189.00 ($1,896,955.00+
$2,088,234.00) inclusive of HST; and further,
10) That Staff be authorized and directed to
do all things necessary to give effect to this resolution.
Carried
21. ENBRIDGE FRANCHISE AGREEMENT
- RENEWAL (8.2)
Report Attachment
A Attachment
B
Moved by
Councillor Colin Campbell
Seconded
by Councillor Logan Kanapathi
1) That the report entitled “Enbridge Franchise Agreement - Renewal”,
dated June 15, 2015, be received; and,
2) That Council approve the form of the Franchise Agreement and draft
By-law attached hereto and authorize the submission thereof, and any other
documents required, to the Ontario Energy Board for approval pursuant to the
provisions of Section 9 of the Municipal
Franchises Act; and,
3) That Council request the Ontario Energy Board to make an order
dispensing with the assent of the municipal electors of the Franchise Agreement
and attached draft By-law, pursuant to the provisions of Section 9 of the Municipal Franchises Act; and,
4) That the Mayor and Clerk be authorized to enter into the Franchise
Agreement with Enbridge Gas Distribution Inc. to give effect to the forgoing,
said agreement to be in a form and content satisfactory to the Chief
Administrative Officer and the City Solicitor; and further,
5) That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
Carried
22. TO2015 PAN AM/PARAPAN AM GAMES
- JUNE 2015 STATUS UPDATE (6.0)
Report Attachment
A Attachment
B
Moved by Mayor Frank Scarpitti
Seconded by Regional Councillor Joe Li
That the
following be referred directly to the June 23, 2015 Council meeting:
1) That
the report TO2015 Pan Am/Parapan Am Games – June 2015 Status Update be
received; and,
2) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
23. QUEBEC CITY AVAC
INSTALLATION TOUR (5.7)
Report
Moved by Mayor Frank Scarpitti
Seconded by Regional Councillor Joe Li
That the
following be referred directly to the June 23, 2015 Council meeting:
1) That the report entitled “Quebec City
AVAC Installation Tour” be received; and
2) That the four members of the AVAC
Feasibility Working Group to attend the tour of Quebec City’s AVAC installation
scheduled for September 2015; and,
3) That the cost of the tour be funded
from MESF - AVAC Feasibility funds to a maximum of $4,000; and further,
4) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
24. COMMUNICATIONS REGARDING THE ITEM TITLED
"ANIMAL STOREFRONT
(CAT ADOPTION AND EDUCATION CENTRE)" (2.8)
Communication
Moved by Councillor Logan Kanapathi
Seconded by Councillor Alan Ho
1) That
the following communications providing comments with respect to the item titled
"Animal Storefront (Cat Adoption and Education Centre)" be received:
1. Pamela Young
2. Cheryl Lam
3. Terri Daniels
4. Brian Daniels
5. Paul Duncan
6. Janet Andrews
7. Liz White
8. Donna Bush
9. Trudi Ross
10. Michael Garbary
11. Judi Chan
12. Mrs. M. Watts
13. Ricky Kong
14. Aviva Harari-Marovitz
15. Kathy Krosel
Carried
NEW BUSINESS
There was
no new business.
25. IN-CAMERA MATTERS (16.0,
16.24, 8.6 & 8.7)
Moved by Mayor Frank Scarpitti
Seconded by Regional Councillor Joe Li
That the following
in-camera matters be referred directly to the June 23, 2015 Council meeting:
(1) GENERAL COMMITTEE
IN-CAMERA MINUTES
- JUNE 15, 2015 (16.0)
[Section
239 (2) (a) (c)]
(2) PERSONAL MATTERS ABOUT
AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/COMMITTEE APPOINTMENTS) (16.24)
[Section
239 (2) (b)]
(3) THE SECURITY OF THE
PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD (WARD 5) (8.7)
[Section
239 (2) (a)]
(4) A PROPOSED OR PENDING
ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (WARD 4)
(8.6)
[Section
239 (2) (c)]
Carried
Adjournment
Moved by Councillor Alex Chiu
Seconded by Regional Councillor
Nirmala Armstrong
That the General Committee meeting adjourn at 7:13 PM.
Carried