GENERAL
COMMITTEE
October 7, 2013
Meeting No. 20
Finance & Administrative Issues Community
Services Issues
Chair: Mayor Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor
Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are
available upon request.
Attendance
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Andy Taylor, Chief Administrative Officer
Catherine Conrad, City Solicitor
Brenda Librecz, Commissioner of Community & Fire Services
Trinela Cane, Commissioner of Corporate Services
Joel Lustig, Treasurer
Eric Lariviere, Theatre Manager
Paul Ingham, Director Operations
Alida Tari, Council/Committee Coordinator
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The General Committee convened at the hour of
9:08 a.m. with Mayor Frank Scarpitti in the Chair and Councillor Alex Chiu
Chaired Community Services related items.
General Committee recessed at 12:07 p.m. General Committee reconvened into an
in-camera session at 1:35 p.m. General
Committee recessed at 2:02 p.m. General
Committee reconvened at 3:14 p.m.
DISCLOSURE OF INTEREST
None
disclosed.
1. FLATO
MARKHAM THEATRE STRATEGIC
UPDATE AND KEY INITIATIVES (6.5)
Presentation Report Appendix
A Appendix
B
Mr.
John Tidball, Chair and Ms. Karen Toon, Member, Flato Markham Theatre Advisory
Board, delivered a PowerPoint presentation providing an update for the Flato
Markham Theatre Strategic and Key Initiatives.
The
Committee thanked staff and the Flato Markham Theatre Advisory Board members
for all their work in achieving many positive initiatives.
The
Committee discussed the following relative to the Flato Markham Theatre:
·
Net revenue
·
Rental rates
·
City contributions
·
Corporate sponsorships
·
Discovery program
Moved by Mayor Frank Scarpitti
Seconded by Regional Councillor Jim Jones
1) That the presentation by Mr. John
Tidball, Chair, Flato Markham Theatre Advisory Board and Ms. Karen Toon,
Member, Flato Markham Theatre Advisory Board entitled “Flato Markham Theatre
Strategic Updates and Key Initiatives,” be received.
2) That the report titled Flato Markham Theatre (FMT) Strategic Update and Key Initiatives be
received; and further,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
2. A
PROPOSAL TO CONTINUE TO INVEST $4 MILLION
ANNUALLY FROM MARKHAM’S FEDERAL
GAS TAX FUNDING TO SUPPORT MARKHAM DISTRICT ENERGY’S CAPITAL PLAN FOR THE
PERIOD 2014 TO 2017 (13.7)
Presentation
Bruce
Ander, President & CEO, Markham District Energy, delivered a PowerPoint
presentation regarding a proposal to continue to invest $4 million annually
from Markham’s Federal Gas Tax funding to support Markham District Energy’s
capital plan for the period 2014 to 2017.
There
was considerable discussion regarding the required capital costs related to the
development of Markham Energy. It was noted that although the up-front capital
investments are large the long-term pro-forma creates an appealing utility
style after tax rate of return for the Shareholder.
Ms.
Karen Rea, Markham resident, addressed Committee regarding the proposal to
continue to invest $4 million annually from Markham's Federal Gas Tax funding
to support Markham District Energy's capital for the period of 2014 to 2017 and
stated concerns.
Ms.
Karen Rea read Donna Bush's deputation with respect to the proposal to continue
to invest $4 million annually from Markham's Federal Gas Tax funding to support
Markham District Energy's capital for the period of 2014 to 2017 and stated
concerns.
Moved
by Deputy Mayor Jack Heath
Seconded
by Councillor Carolina Moretti
1) That
the PowerPoint Presentation by Bruce Ander, President & CEO, Markham
District Energy, titled "A proposal to continue to invest $4 million
annually from Markham’s Federal Gas Tax funding to support Markham District
Energy’s capital plan for the period 2014 to 2017", be received; and,
2) That
staff be directed to report back to General Committee regarding the proposal to
continue to invest $4 million annually from Markham's Federal Gas Tax funding
to support Markham District Energy's capital plan; and,
3) That
discussion regarding the proposal to continue to invest $4 million annually
from Markham's Federal Gas Tax funding to support Markham District Energy's
capital plan be included in the 2014 City of Markham Budget process and at a
future Markham Enterprises Corporation meeting.
CARRIED
3. WINTER OPERATIONS SERVICE STANDARDS
REVIEW (5.10)
Presentation Report Attachment
Paul
Ingham, Director, Operations, delivered a PowerPoint presentation regarding
winter operations service standards review.
There
was discussion regarding the various issues and concerns related to the
driveway windrow removal program for seniors.
Staff advised that they will report back on a potential rebate program
for seniors in place of the driveway windrow program.
Moved
by Councillor Colin Campbell
Seconded
by Regional Councillor Gord Landon
1) That the presentation
by Paul Ingham, Director
Operations, titled
"Winter Operations Service Standards Review", be received; and,
2) That the staff report titled “Winter
Operations Service Standards Review” be received; and,
3) That Operations be authorized to
increase the number of hired tandem units from
19 to 20, effective November 16, 2013, to meet service standards for
road inventory increases related to growth for a total estimated annual cost of
$73,150, inclusive of HST; and,
4) That Operations be authorized to
increase the number of hired sidewalk plowing
units from 24 to 26, effective
December 1, 2013, to meet service standards for sidewalk inventory increases
related to growth for a total estimated annual cost of $90,933, inclusive of
HST; and,
5) That Operations be authorized to
increase the number of hired loader units from 28 to 35, effective December 1,
2013, to increase service levels for rear lane snow clearing for a total
estimated annual cost of $81,879, inclusive of HST; and,
6) That the 2014 Operating Budget for
hired tandems, loaders and sidewalk plowing be increased by $245,963, inclusive
of HST to cover both standby and operating costs for additional units
identified above and the 2013 Operating Budget will be impacted by $62,203,
inclusive of HST; and,
7) That Operations staff continue to offer
the City’s existing “Windrow Removal Program” to pre-qualified residents; and,
8) That Operations staff engage York
Region Operations staff to improve
coordination of road and sidewalk winter maintenance activities on
Regional roads throughout the City; and,
9) That Operations staff continue work
with Canada Post to improve winter maintenance activities at Canada Post super
mailboxes located within the City’s rights of way; and,
10) That Operations, Information Technology
Services and the Corporate Communications and Community Engagement staff expand the current mobile application and web
information to include information for
residents and businesses about the City’s
service standards, storm status
updates and related storm information,
and,
11) That the Operations and Corporate
Communications and Community Engagement Departments commence work on an
enhanced awareness and education campaign as soon as possible; and,
12) That the Contact Centre enhance its
current services during severe winter storm events to better serve City
residents and businesses; and,
13) That Operations, Development Services and
Financial Services collaborate in sourcing emerging technologies for
consideration of a future pilot project to be located in City’s expanding
intensified development locations and report back to Council on options and
costs associated with implementation of a pilot project in a to be determined
high-density new development area; and further,
14) That staff be authorized and directed to
do all things necessary to give effect to this resolution.
CARRIED
4. MINUTES OF THE SEPTEMBER 23, 2013
GENERAL COMMITTEE (16.0)
Minutes
Moved
by Councillor Colin Campbell
Seconded
by Councillor Carolina Moretti
1) That the
Minutes of the September 23, 2013 General Committee be referred
directly to the October 8, 2013
Council meeting for consideration.
CARRIED
5. MINUTES OF THE JUNE 19, 2013
THE FRIENDS OF THE MARKHAM MUSEUM
FOUNDATION BOARD (16.0)
Minutes
Moved
by Councillor Colin Campbell
Seconded
by Councillor Carolina Moretti
1) That the Minutes of the June 19, 2013
The Friends of the Markham Museum Foundation Board
be referred directly to the October 8, 2013 Council meeting
for consideration.
CARRIED
6. MINUTES OF THE AUGUST 21, 2013
ANIMAL CARE COMMITTEE (16.0)
Minutes
Moved
by Councillor Colin Campbell
Seconded
by Councillor Carolina Moretti
1) That the Minutes of the
August 21, 2013 Animal Care Committee be referred
directly to the October 8, 2013
Council meeting for consideration.
CARRIED
7. MINUTES OF THE SEPTEMBER 26, 2013
INFORMATION, COMMUNICATION AND
TECHNOLOGY SUB-COMMITTEE (16.0)
Minutes
Moved
by Councillor Colin Campbell
Seconded
by Councillor Carolina Moretti
1) That the Minutes of the September 26,
2013 Information, Communications and Technology Sub-Committee be referred directly to the October 8, 2013 Council meeting for
consideration.
CARRIED
8. MINUTES OF THE AUGUST 13, 2013
PUBLIC REALM ADVISORY COMMITTEE (16.0)
Minutes
Moved
by Councillor Colin Campbell
Seconded
by Councillor Carolina Moretti
1) That the Minutes of the August 13, 2013
Public Realm Advisory Committee be referred directly to the October 8, 2013 Council
meeting for consideration.
CARRIED
9. MINUTES OF THE AUGUST 27, 2013
RBC MARKHAM MILLIKEN MILLS
CHILDREN’S FESTIVAL COMMITTEE (16.0)
Minutes
Moved
by Councillor Colin Campbell
Seconded
by Councillor Carolina Moretti
1) That the Minutes of the August 27, 2013
RBC Markham Milliken Mills Children’s Festival
Committee be referred directly to the October 8, 2013 Council meeting for consideration.
CARRIED
10. MINUTES OF THE AUGUST 22, 2013
SENIORS HALL OF FAME
AWARDS COMMITTEE (16.0)
Minutes
Moved
by Councillor Colin Campbell
Seconded
by Councillor Carolina Moretti
1) That the Minutes of the August 22, 2013
Seniors Hall of Fame Awards Committee be referred directly to the October 8, 2013 Council meeting for consideration.
CARRIED
11. MINUTES OF THE JUNE 19, 2013
ADVISORY COMMITTEE ON ACCESSIBILITY COMMITTEE (16.0)
Minutes
Moved
by Councillor Colin Campbell
Seconded
by Councillor Carolina Moretti
1) That the Minutes of the June 19, 2013
Advisory Committee on Accessibility be referred directly to the October 8, 2013 Council
meeting for consideration.
CARRIED
12. MINUTES OF THE SEPTEMBER 16, 2013
VICTORIA SQUARE COMMUNITY
CENTRE BOARD (16.0)
Minutes
Moved
by Councillor Colin Campbell
Seconded
by Councillor Carolina Moretti
1) That the Minutes of the September 16,
2013 Victoria Square Community Centre Board be
referred directly to the October 8, 2013 Council
meeting for consideration.
CARRIED
13. MINUTES OF THE JUNE 24, 2013
VARLEY MCKAY ART FOUNDATION OF MARKHAM
ANNUAL MEETING OF MEMBERS (16.0)
Minutes
Moved
by Councillor Colin Campbell
Seconded
by Councillor Carolina Moretti
1) That the Minutes of the June 24, 2013
Varley McKay Art Foundation of Markham Annual
Meeting of Members be referred directly to the
October 8, 2013 Council meeting
for consideration.
CARRIED
14. CANADIAN WOMEN'S HOCKEY LEAGUE
- REQUEST FOR MARKHAM TO HOST
THE
2014 AND 2015 CLARKSON CUP
(12.2.6)
Report
Moved
by Councillor Colin Campbell
Seconded
by Councillor Carolina Moretti
That the following be referred directly to the October 8, 2013 Council
meeting for consideration:
1) That
report Canadian Women's Hockey League – Request for Markham to Host Clarkson
Cup be received; and,
2) That
Council approve that the City of Markham host the Clarkson Cup in 2014 and
2015; and,
3) That
Council approve that for 2014 and 2015 that $10,000 be added to the Recreation
operating budget; and,
4) That
Council approve that use of Centennial Arena for the 5 day period is at no
cost; and further,
5) That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
15. MARKHAM SPORTS, ENTERTAINMENT AND
CULTURAL CENTRE (6.0)
It was
suggested that the Markham Sports, Entertainment & Cultural Centre
sub-committee meeting scheduled for October 7, 2013 be audio-streamed.
Moved by
Councillor Howard Shore
Seconded by
Councillor Carolina Moretti
1) That
the October 7, 2013 Markham Sports, Entertainment & Cultural Centre
sub-committee meeting be audio-streamed.
CARRIED
16. PARK RENAMING IN WARD 2 (5.0)
Councillor
Howard Shore advised that he has an item of new business regarding a potential
park renaming. (See In-camera Item No.
2)
17. DEFERRAL OF SPECIAL COUNCIL MEETING ON
OCTOBER 15 & 16, 2013
TO CONSIDER A MOTION REGARDING
THE MARKHAM SPORTS,
ENTERTAINMENT AND CULTURAL
CENTRE (6.0)
At the October
7, 2013 Markham Sports, Entertainment & Cultural Centre subcommittee
meeting there was discussion regarding whether the scheduled Special Council
meeting (October 15 & 16, 2013) should be re-scheduled to a later date to
permit continued negotiations.
Moved by
Councillor Alex Chiu
Seconded by
Councillor Alan Ho
1) That
the Special Council meeting scheduled for October 15 and 16, 2013 to consider a
Motion regarding the Markham Sports, Entertainment and Cultural Centre, be
deferred to a date to be determined at the end of November 2013, to allow for
continued negotiations.
CARRIED
18. IN-CAMERA MATTERS
Committee
consented to add a new item of new business to the in-camera session regarding
a proposed or pending acquisition or disposition of land by the municipality or
local board (Ward 3 – Markham Sports, Entertainment and Cultural Centre,
Agreement with Remington).
Committee also
consented to have the discussion relative to a park renaming during the
in-camera session given the discussion will include personal matters about an
identifiable individual.
Moved by
Regional Councillor Gord Landon
Seconded by
Councillor Alex Chiu
That,
in accordance with Section 239 (2) of the Municipal Act,
General Committee resolve into an in-camera/restricted session to discuss the
following confidential matters (1:35 p.m.):
(1) a proposed or pending acquisition or
disposition of land by the municipality or local board (Ward 3 – Markham
Sports, entertainment and cultural centre)
(agreement with remington) (6.0)
[Section 239 (2) (c)]
(2) PERSONAL MATTERS ABOUT AN IDENTIFIABLE
INDIVIDUAL,
INCLUDING MUNICIPAL OR LOCAL
BOARD EMPLOYEES
(PARK RENAMING IN WARD 2)
(5.0)
[Section 239 (2) (b)]
(3) GENERAL
COMMITTEE IN-CAMERA MINUTES
- SEPTEMBER 23, 2013 (16.0)
[Section 239 (2) (b) (c) (d) (f)]
(4) GENERAL
COMMITTEE IN-CAMERA MINUTES
- APRIL 22, MAY 6 AND JUNE 17 (16.0)
[Section 239 (2) (d) (f)]
(5) PERSONAL
MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD
EMPLOYEES
(BOARD/COMMITTEE APPOINTMENTS) (16.24)
[Section 239 (2) (b)]
(6) PERSONAL
MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL,
INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES
AND
LITIGATION OR POTENTIAL LITIGATION, INCLUDING
MATTERS BEFORE ADMINISTRATIVE TRIBUNALS,
AFFECTING THE MUNICIPALITY OR LOCAL BOARD
(UNIONVILLE BUSINESS IMPROVEMENT AREA MATTER) (UBIA) (3.0)
[Section 239 (2) (b) (e)]
CARRIED
Moved by
Regional Councillor Gord Landon
Seconded by
Councillor Colin Campbell
That the
General Committee in-camera session rise and report (1:58 p.m.)
CARRIED
Committee
reported out the items as follows:
ITEM
NO. 1
(1) a proposed or pending acquisition or
disposition of land by the municipality or local board (Ward 3 – Markham
Sports, entertainment and cultural centre)
(agreement with remington) (6.0)
Moved
by Regional Councillor Gord Landon
Seconded
by Councillor Colin Campbell
That the
following motion adopted at the June 26, 2013 Council meeting be reported out
to the public:
"That
at the June 26, 2013 Council meeting, Council authorized the execution of an
enforceable agreement with Remington whereby the City will acquire title to 6 acres of land adjacent to Highway 407 if the Markham Sports,
Entertainment & Cultural Centre proceeds."
ITEM NOS. 2 TO 6
Moved by
Councillor Colin Campbell
Seconded
by Councillor Carolina Moretti
That the following In-camera Item Nos. (2) to (6) listed below be
referred directly to the October 8, 2013 Council meeting for consideration:
(2) PERSONAL MATTERS ABOUT AN IDENTIFIABLE
INDIVIDUAL,
INCLUDING MUNICIPAL OR LOCAL
BOARD EMPLOYEES
(PARK RENAMING IN WARD 2)
(5.0)
[Section 239 (2) (b)]
(3) GENERAL
COMMITTEE IN-CAMERA MINUTES
- SEPTEMBER 23, 2013 (16.0)
[Section 239 (2) (b) (c) (d) (f)]
(4) GENERAL
COMMITTEE IN-CAMERA MINUTES
APRIL 22, MAY 6 AND JUNE 17 (16.0)
[Section 239 (2) (d) (f)]
(5) PERSONAL MATTERS ABOUT AN IDENTIFIABLE
INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES. (BOARD/COMMITTEE
APPOINTMENTS) (16.24)
[Section 239 (2) (b)]
(6) PERSONAL
MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL,
INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES
AND
LITIGATION OR POTENTIAL LITIGATION, INCLUDING
MATTERS BEFORE ADMINISTRATIVE TRIBUNALS,
AFFECTING THE MUNICIPALITY OR LOCAL BOARD
(UNIONVILLE BUSINESS IMPROVEMENT AREA MATTER) (UBIA) (3.0)
[Section 239 (2) (b) (e)]
CARRIED
ADJOURNMENT
Moved by Councillor Don Hamilton
Seconded by Councillor Alan Ho
That the General
Committee meeting adjourn at 3:17 p.m.
CARRIED