General Committee Revised Agenda

Revised Items are Italicized.

Meeting #:	Meeting Number: 5
Date:	Monday, March 04, 2019 at 9:30 A.m. - 3:00 P.m.
Location:	Council Chamber

Please bring this General Committee Agenda to the Council meeting on March 19, 2019.

 

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

• ​1) That the minutes of the February 19, 2019 General Committee meeting be confirmed.

3.1

MINUTES OF THE FEBRUARY 19, 2019 GENERAL COMMITTEE (16.0)

• 1. ​That the minutes of the February 19, 2019 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

5.1

THERE IS AN URGENT NEED FOR A RESIDENTIAL HOSPICE IN MARKHAM (12.2.6)

• 1. That the presentation by Mr. Andy Langer, Member of the Committee for an Age-Friendly Markham entitled “There is an Urgent Need for a Residential Hospice in Markham” be received.

6.

COMMUNICATIONS

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

• 1. That the following communications dated February 1, 2019 from York Region be received for information purposes:
  1. Water and Wastewater Capital INfrastructure Status Update
  2. Traffic and Pedestrian Signal Policy Review of Atypical Request
  3. Inclusion Charter for City of Markham

7.

PETITIONS

8.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

8.1

MINUTES OF THE FEBRUARY 5, 2019, FEBRUARY 8, 2019 AND FEBRUARY 13, 2019 BUDGET COMMITTEE (16.0)

• 1. ​That the minutes of the February 5, 2019, February 8, 2019 and February 13, 2019 Budget Committee meeting be received for information purposes.​

8.2

MINUTES OF THE JANUARY 8, 2019 SENIORS ADVISORY COMMITTEE (16.0)

• 1. ​That the minutes of the January 8, 2019 Seniors Advisory Committee meeting be received for information purposes.​ 

8.3

MINUTES OF THE DECEMBER 17, 2018 MARKHAM PUBLIC LIBRARY BOARD (16.0)

• 1. ​That the minutes of the December 17, 2018 Markham Public Library Board meeting be received for information purposes.

   

8.4

2018 SUMMARY OF REMUNERATION AND EXPENSES FOR COUNCILLORS AND APPOINTEES TO BOARDS (7.0)

S. Skelcher, ext. 3880

• 1. That the report titled “2018 Summary of Remuneration & Expenses for Councillors and Appointees to Boards” be received; and
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

      

9.

CONSENT REPORTS - COMMUNITY SERVICE ISSUES

9.1

OPERATIONS AND MAINTENANCE AGREEMENTS FOR MUNICIPAL HIGHWAYS (5.0)

A. Lam, ext. 2748

• 1. That the staff report entitled, Operations and Maintenance Agreement for municipal highways, be received; and,
  2. That the Director of Operations be authorized to execute agreements between the City and other government entities and agencies relating to the operation and maintenance of municipal highways in the City of Markham, provided that the form and content of such agreements are satisfactory to the Commissioner of the Community and Fire Services and the City Solicitor; and further,
  3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2

ANNUAL WATER QUALITY REPORT (JANUARY – DECEMBER 2018) (5.3)

H. Frantzke, ext. 2449

• 1. That the report titled “Annual Water Quality Report (January-December 2018)” as required by Schedule 22 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, enclosed herein be received; and,
  2. That the Annual 2018 Regulatory Water Quality Report (Attachment “A”), containing information for the Ministry of the Environment, Conservation and Parks (MECP) on water supply and quality as required by Section 11 of Ontario Regulation 170/03, under the Safe Drinking Water Act, 2002, be received; and,
  3. That Council acknowledge that staff posted the Annual 2018 Detailed Regulatory Water Quality Report on the City’s website and that it has been made available electronically and in hard copy version by February 28, 2019 as per regulations; and further,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3

THE ONTARIO MINISTRY OF ENVIRONMENT, CONSERVATION AND PARKS – MARKHAM DISTRIBUTION SYSTEM – INSPECTION REPORT, JANUARY 09, 2019 (5.3)

H. Frantzke, ext. 2449

• 1. That the report entitled “The Ontario Ministry of Environment, Conservation and Parks – Markham Distribution System –Inspection Report, January 09, 2019” be received; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

   

10.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

10.1

AUDITOR GENERAL REVIEW (7.0)

• 1. That the presentation provided by Geoff Rodrigues, CPA, CA, CIA, CRMA, ORMP, MNP LLP, Auditor General, City of Markham and Veronica Bila, CPA, CA, CIA, Auditor General Partner/Project Manager, entitled “Auditor General Services” be received.

10.2

VENDOR MANAGEMENT AUDIT- FOLLOW UP (7.0)

• 1. That the presentation provided by Veronica Bila, CPA, CA, CIA, Auditor General Partner/Project Manager entitled “Vendor Management Audit-Follow Up” be received; and,
  2. That the report prepared by Geoff Rodrigues, CPA, CA, CIA, CRMA, ORMP, MNP LLP, Auditor General, City of Markham, entitled “Vendor Management Audit-Follow Up” be received; and further,
  3. That staff be authorized and directed to do all things necessary to give effect to the recommendations.

11.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE ISSUES

11.1

DIGITAL PAYMENT INITIATIVE (7.0)

Note:  At the February 19, 2019 General Committee Meeting, Committee directed Staff to prepare a memo on this matter.

S. Manson, ext. 7514

• 1) That the memo entitled Digital Payment Initiative dated February 21^th, 2019 be received; and,

  2) That Council approve discontinuing the acceptance of cash as a form of payment for property taxes effective January 1^st, 2020; and,

  3) That Staff will report back in 2021 with the results and feedback of the initiative, along with possible future payment modification opportunities for Council consideration; and further,

  4) That staff be authorized and directed to do all things necessary to give effect to this resolution.

12.

MOTIONS

13.

NOTICES OF MOTION

14.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

15.

ANNOUNCEMENTS

16.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

16.1

FINANCE & ADMINISTRATIVE ISSUES

16.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES - FEBRUARY 4, 2019 (16.0) [Section 239 (2) (c)]

16.1.2

BUDGET COMMITTEE CONFIDENTIAL MINUTES - JANUARY 29, 2019 (16.0) [Section 239 (2) (c)]

16.2

COMMUNITY SERVICES ISSUES

16.2.1

PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (6.3) [Section 239 (2) (b)]

17.

ADJOURNMENT