Development Services Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 10

Tuesday, April 18, 2023 at 9:00 A.m. - 3:00 P.m.

Live streamed

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

DEVELOPMENT SERVICES COMMITTEE MINUTES - APRIL 4, 2023 (10.0)

• 1. That the minutes of the Development Services Committee meeting held on April 4, 2023 be confirmed.

4.

PRESENTATIONS

4.1

PRESENTATION OF SERVICE AWARDS (12.2.6)

The Development Services Committee recognized the following members of staff for their years of service:

Community Services Commission

Kristin Gordon-James, Contract Coordinator, Operations, 25 years
Kelvin Hsieh, Supervisor, Community Program, Recreation Services, 5 years
Darek Lewon, Labourer - Waterworks, Environmental Services, 5 years
Zoyeb Vahora, Supervisor, Contract Administration, Operations, 5 years

Corporate Services Commission

Matthew Vetere, Manager, Tax & Assessment Policy, Financial Services, 15 years
Richard Poon, Network Operations Specialist, Information Technology Services, 15 years
Julianna Tso, Executive Assistant to the Commissioner, Commissioner's Office, 10 years
Elton Chong, Client Advisor ITS, Information Technology Services, 5 years
Jennifer Wong, Manager, Sustainability, Sustainability & Asset Management, 5 years  

Development Services Commission

Naval Grotra, Building Inspector II, Building Standards, 25 years
Chi So, Mechanical Engineer, Building Standards, 5 years
Ivy Poon, Senior Environmental Engineer, Engineering, 5 years

4.2

2022 DRAFT CONSOLIDATED FINANCIAL STATEMENTS (7.0)

J.Pak, ext. 2514 / K. Soneji, ext. 2681

Note: Maria Khoushnood, Lead Audit Engagement Partner, KPMG, will be in attendance. 

• 1. That the presentation titled “2022 Consolidated Financial Statements” be received; and,
  2. That the report titled “2022 Consolidated Financial Statements” be received; and,
  3. That Council approve the draft Consolidated Financial Statements of The Corporation of the City of Markham (the City), including Community Boards, Business Improvement Areas (BIAs), Destination Markham Corporation and Investment in Markham Enterprises Corporation (MEC), for the fiscal year ended December 31, 2022; and,
  4. That Council authorize Staff to publish the final audited Statements for the fiscal year ended December 31, 2022 upon receiving the Independent Auditors’ Report; and,
  5. That the KPMG LLP Audit Findings Report for the year ended December 31, 2022 be received; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

5.

DEPUTATIONS

6.

COMMUNICATIONS

7.

PETITIONS

8.

CONSENT REPORTS - DEVELOPMENT AND POLICY MATTERS

8.1

RECOMMENDATION REPORT - REQUEST TO APPROVE PROPOSED STREET NAMES FOR 2 SITE PLAN APPLICATIONS, 7768 MCCOWAN ROAD, 9999 MARKHAM ROAD (10.14)

R. Tadmore, ext. 6810

• 1. That Development Services Committee approve the proposed street names “Tina Gate” for a site plan located at 7768 McCowan Road, and “Evelyn Rose Lane”, “LeBANC Lane” and “Azza Lane” for a site plan located at 9999 Markham Road; and, 
  2. That Staff be directed to add the street names listed above to the City’s Street and Park Name Reserve List.

8.2

RECOMMENDATION REPORT - NOTICE OF INTENTION TO DEMOLISH – SINGLE DETACHED DWELLING AND DETACHED GARAGE, 33 WASHINGTON STREET, MARKHAM VILLAGE HERITAGE CONSERVATION DISTRICT, WARD 4 (16.11)

E. Manning, ext. 2296

• 1. That Council support the proposed demolition of the existing single-detached dwelling and detached garage at 33 Washington Street, as per Section 42 of the Ontario Heritage Act; and,
  2. That the recommendation from the Heritage Markham Committee on December 14, 2022, in support of redevelopment of 33 Washington Street (in accordance with Appendix ‘C’ of this report), be received as information; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.3

MARKHAM FOUNDATION FOR PERFORMING ARTS - INCORPORATION UPDATE (6.2)

E. Lariviere, ext. 7546

• 1. That Council approve the following amendments to the Letters Patent of the Markham Foundation for the Performing Arts (the “Corporation”) in order to meet Canada Revenue Agency (CRA) requirements to register the Corporation as a charity (and in a form satisfactory to the City Solicitor):
     1. Amend the purposes of the Corporation to provide as follows:
        1. to support the development and sustainability of a vibrant performing arts community in the City of Markham, including the Flato Markham Theatre (or successor) and its facility and programs, in order to advance the public's appreciation of the arts by providing the residents of the City of Markham with access to arts in a variety of forms and forums; and, 
        2. to receive and maintain a fund or funds and to apply all or part of the principal and income therefrom, from time to time, to charitable organizations that are also registered charities under the Income Tax Act (Canada); and,
        3. to do all such things as are ancillary and incidental to the attainment of the above charitable purposes; and, 
     2. Provide that the Corporation shall have a minimum of 3 and a maximum of 9 Directors; and, 
  2. That the City Solicitor be authorized to approve such further amendments to the Letters Patent necessary to comply with legal and/or administrative requirements to register the Corporation as a charity; and further, 
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 

8.4

HERITAGE MARKHAM COMMITTEE MINUTES – APRIL 12, 2023 (16.11)

• 1. That the minutes of the Heritage Markham Committee meeting held April 12, 2023, be received for information purposes. 

9.

REGULAR REPORTS - DEVELOPMENT AND POLICY MATTERS

9.1

2023 INTERIM DEVELOPMENT APPLICATION AND AGREEMENT FEE OPTION (7.0)

J. Yeh, ext. 7922

• 1. That the Report titled “2023 Interim Development Application and Agreement Payment Fee Option” dated April 18, 2023 be received; and, 
  2. That for the period between May 1, 2023 and December 31, 2023, for site plan and subdivision applications, Planning, Urban Design and Engineering submissions, and when agreements are executed:
     1. The Applicant shall make a partial fee payment in the amount of 50% of the fees in By-law 211-83 “Tariff of Fees for the Processing of Planning Applications” (Development Fee By-law); and,
     2. Where site plan or subdivision agreements are executed between May 1 and December 31, 2023, the Applicant shall pay 50% of any outstanding fees owing according to the by-law in effect, and the balance shall be secured by letter of credit which shall be drawn on or released once the fee has been recalculated in accordance with the 2024 Development Fee By-law; and,
     3. Where site plan or subdivision agreements executed between May 1 and December 31, 2023, the amounts payable will be recalculated in accordance with 2024 Development Fee By-law, provided that in no case shall an Applicant be required to pay more than the fees payable in accordance with the fee by-law in effect as of the date of this report and any overpayment shall be refunded to the Applicant; and further, 
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

• As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

ADJOURNMENT