General Committee Minutes

Meeting #:Meeting Number: 9
Date:
-
Location:
Council Chamber
Roll Call
  • Mayor Frank Scarpitti
  • Deputy Mayor Don Hamilton
  • Regional Councillor Jack Heath
  • Regional Councillor Joe Li
  • Regional Councillor Jim Jones
  • Councillor Keith Irish
  • Councillor Alan Ho
  • Councillor Reid McAlpine
  • Councillor Karen Rea
  • Councillor Andrew Keyes
  • Councillor Amanda Collucci
  • Councillor Khalid Usman
  • Councillor Isa Lee
Staff
  • Andy Taylor, Chief Administrative Officer
  • Trinela Cane, Commissioner, Corporate Services
  • Brenda Librecz, Commissioner of Community & Fire Services
  • Arvin Prasad, Commissioner Development Services
  • Catherine Conrad, City Solicitor and Acting Director of Human Resources
  • Joel Lustig, Treasurer
  • Kimberley Kitteringham, City Clerk
  • Martha Pettit, Deputy City Clerk
  • Brian Lee, Director, Engineering
  • Josh Machesney, Elections & Committee Coordinator

The General Committee meeting convened at the hour of 1:13 PM with Regional Councillor Jack Heath in the Chair.
 
Mayor Frank Scarpitti offered his condolences on behalf of Members of General Committee for the victims of the series of bombings in Sri Lanka over Easter weekend. He also took a moment to acknowledge the one year anniversary of the van attack on Yonge Street in Toronto. A moment of silence was held to remember the victims of both tragedies.
  • ​​

    Moved byRegional Councillor Jim Jones
    Seconded byCouncillor Amanda Collucci
    1. That the minutes of the April 8, 2019 General Committee meeting be confirmed.
    Carried

There were no deputations.​​

  • Moved byDeputy Mayor Don Hamilton
    Seconded byCouncillor Karen Rea
    1. That the communication dated March 28, 2019 from York Region regarding Comments on Proposed Amendment 1 to Growth Plan be received for information purposes.
    Carried

​There were no petitions.

  • Moved byCouncillor Reid McAlpine
    Seconded byCouncillor Amanda Collucci
    1. That the report entitled “Award of RFP 196-R-18 Supply and Delivery of Wheeled Curbside Green Bin Containers” be received; and,
    2. That the Contract for the supply and delivery of wheeled curbside green bin containers be awarded to the highest ranked / lowest priced bidder “Nova Products o/a Peninsula Plastics Ltd ” in the annual amount of $112,731.76 inclusive of HST; and,
    3. That the 2019 award amount of $112,731.76 inclusive of HST be funded from Operating account number 770-773-4132 “Green Bins For Resale”; and,
    4. That the remaining budget in the amount of $17,268.24 be reported as part of the 2019 operating budget year-end variance and reduced from the 2020 Operating Budget; and,
    5. That Staff be authorized to exercise the option to renew the contract for three (3) additional years (2020-2022) subject to the Consumer Price Index for Canada (“CPI”) (September to September) and Council approval of the 2020 to 2022 Operating budget as follows;
      • Year 1 (2020) $112,731.76 (Incl. of HST) + CPI Index
      • Year 2 (2021) $112,731.76 (Incl. of HST) + CPI Index
      • Year 3 (2022) $112,731.76 (Incl. of HST) + CPI Index; and further,
      • That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried
  • Moved byCouncillor Karen Rea
    Seconded byCouncillor Reid McAlpine
    1. That the report entitled “Staff Awarded Contracts for the Months of February and March 2019” be received; and,
    2. That Staff be authorized and directed to do all things necessary to give effect to this resolution

    Carried
  • Moved byCouncillor Reid McAlpine
    Seconded byCouncillor Karen Rea
    1. That the report dated April 23, 2019 entitled “2019 First Quarter Investment Performance Review” be received; and,

    2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

    Carried

Andy Taylor, Chief Administrative Officer, introduced the item and congratulated the United Way volunteers who were in attendance. Mr. Taylor recognized the co-chairs of the United Way, City of Markham Chapter.

Members of the United Way, City of Markham Chapter, presented the United Way with a cheque in the amount of $86,000.

Mayor Frank Scarpitti congratulated United Way volunteers and thanked them for their hard work on the 2018 campaign on behalf of Members of General Committee.

Morgan Jones, Director, Operations, was in attendance to deliver a PowerPoint presentation regarding the Public Works Facility Expansion.

  • Moved byCouncillor Andrew Keyes
    Seconded byCouncillor Karen Rea
    1. That the presentation entitled "Public Works Facility Expansion" be received.
    Carried

Joel Lustig, Treasurer, introduced Kevin Travers, KPMG LLP, external auditor for the City of Markham.

Sandra Skelcher, Manager, Financial Reporting & Payroll, was in attendance to deliver a PowerPoint presentation regarding the 2018 Consolidated Financial Statements.

Mr. Travers delivered a PowerPoint presentation regarding the 2018 Consolidated Financial Statements audit findings.

General Committee consented to add an additional confidential matter to the confidential agenda regarding personal matters about an identifiable individual, including municipal or local board employees.

General Committee resolved into a confidential session at 1:58 PM.

Only Members of Council and the Committee Clerk were present for the discussion on this item.

General Committee rose from the confidential session at 2:01 PM.

  • Moved byDeputy Mayor Don Hamilton
    Seconded byCouncillor Keith Irish
    1. That the presentation titled “2018 Consolidated Financial Statements” be received; and,

       

    2. That the report titled “2018 Consolidated Financial Statements” be received; and

       

    3. That Council approve the draft Consolidated Financial Statements of The Corporation of the City of Markham (the City), the City of Markham Public Library (the Library), Community Boards, Business Improvement Areas (BIAs) and Investment in Markham Enterprises Corporation (MEC), for the fiscal year ended December 31, 2018; and,

       

    4. That Council authorize Staff to publish the final audited Statements for the fiscal year ended December 31, 2018 upon receiving the Independent Auditors’ Report; and,

       

    5. That the KPMG LLP Audit Findings Report for the year ended December 31, 2018 be received; and,

       

    6. That this matter be forwarded to Council for adoption on April 30, 2019; and further,
    7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    Carried
  • Moved byDeputy Mayor Don Hamilton
    Seconded byCouncillor Keith Irish
    1. That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matter: personal matter about an identifiable individual, including municipal or local board employees.

     

    Carried
  • Moved byDeputy Mayor Don Hamilton
    Seconded byCouncillor Keith Irish
    1. That General Committee rise from the Confidential Session and continue in Open Session.
    Carried

Martha Pettit, Deputy City Clerk, delivered a PowerPoint presentation regarding the Advisory Boards & Committees (ABC) Review for the 2018-2022 Term of Council.

Members of General Committee discussed the ABC appointment process.

 

  • Moved byMayor Frank Scarpitti
    Seconded byRegional Councillor Jim Jones
    1. That the report titled “Advisory Board and Committee (ABC) Review for the 2018-2022 Term of Council” be received; and,

     

    1. That Council maintain the ABCs as outlined in Appendix “E”; and,

     

    1. That the following Advisory Committees be re-classified as Organizing Committees effective immediately: Canada Day Committee, Doors Open Markham Committee, Markham-Milliken Children’s Festival Committee, Santa Claus Parade Committee; and,

     

    1. That the decision to amalgamate or dissolve the ABCs as outlined in Appendix “F” as of June 30, 2019 be referred to the May 6, 2019 General Committee meeting; and,

     

    1. That the composition of the Appointment Committee be maintained & that this Committee conduct interviews for the Heritage Markham Committee, Committee of Adjustment, & the Library Board; and, that the decision on how interviews will be conducted for all remaining ABCs be referred to the May 6, 2019 General Committee meeting, and,

     

    1. That once a decision is made on the amalgamation or dissolution of ABCs, Council extend its sincere thanks to all citizen appointees & City staff liaisons of impacted  ABCs for their contribution to Markham over the years; and,      

     

    1. That the following Councillors be appointed to Markham ABCs as follows:

     

    Name of Committee 

    Council Members to be appointed for the 2018-2022 Term

    Advisory Committee on Accessibility

    Councillor Isa Lee

    Animal Care Committee

     

    Defer to May 6, 2019 General Committee

    Appointment Committee

     


    Mayor Frank Scarpitti

    Deputy Mayor Don Hamilton

    Regional Councillor Jack Heath

    Regional Councillor Jim Jones

    Regional Councillor Joe Li

    Box Grove Community Centre Board

    ​Councillor Khalid Usman

    Canada Day Celebration Organizing Committee

     

    Councillor Amanda Collucci

    Councillor Khalid Usman

    Cedar Grove Community Centre Board

     

    Regional Councillor Jack Heath

    Councillor Andrew Keyes

    Cemetery Board


    Defer to May 6, 2019 General Committee



    Cycling & Pedestrian Advisory Committee

    Deputy Mayor Don Hamilton

    Councillor Reid McAlpine

    Councillor Isa Lee

    Doors Open Markham Organizing Committee


    Councillor Andrew Keyes

    Councillor Reid McAlpine

    Environmental Advisory Committee

    Regional Councillor Joe Li


    Flato Markham Theatre Advisory Board


    Councillor Alan Ho

    Councillor Keith Irish


    Friends of the Markham Museum Board


    Councillor Andrew Keyes

    Councillor Karen Rea


    German Mills Community Centre Board


    Councillor Keith Irish




    Heintzman House Community Centre Board



    Councillor Keith Irish

    Markham-Milliken Children’s Festival Organizing Committee



    Councillor Amanda Collucci

    Councillor Isa Lee

    Councillor Khalid Usman


    Markham Sports Hall of Fame Committee

    Mayor Frank Scarpitti


    Markham Village Train Station Community Centre Board

    Councillor Karen Rea

    Mayor’s Youth Council

    Councillor Isa Lee

    Councillor Khalid Usman


    Public Art Advisory Committee

    Councillor Reid McAlpine

    Public Library Board

    Deputy Mayor Don Hamilton

    Councillor Keith Irish

    Councillor Andrew Keyes

    Race Relations Committee

    ​Councillor Isa Lee

    Santa Claus Parade Organizing Committee​

    N/A

    S​eniors Advisory Committee

    Councillor Amanda Collucci
    Councillor Keith Irish

    Varley-McKay Art Foundation of Markham

    Councillor Reid McAlpine

    Victoria Square Community Centre Board

    Councillor Alan Ho

     

    1. That Staff be authorized & directed to do all things necessary to give effect to this resolution.
    Carried

Gord Miokovic, Manager, Systems Engineering, was in attendance to speak to the Water Related By-law update and consolidation.

  • Moved byCouncillor Andrew Keyes
    Seconded byCouncillor Isa Lee
    1. That the report entitled “Water Related By-law Update and Consolidation”, dated April 23, 2019, be received; and,

    2. That the proposed Water Use By-law, as described in this report and in the form set out in Attachment “A” be approved and enacted; and,

    3. That the four new Waterworks Fees as described in this report be approved, and that an amendment to By-law No. 2002-276 “Fee By-law”, as amended, be approved and enacted in the form set out in Attachment “B”; and,

    4. That an amendment to By-law No. 2016-84 “AMPS By-law for Non-Parking Offences”, as amended, be approved and enacted in the form set out in Attachment “C”; and,

    5. That an amendment to By-law No. 2012-137 “Licensing, Permit and Service Fees By-law”, as amended, be approved and enacted in the form set out in Attachment “D”; and,

    6. That each of the Director of Environmental Services and the Director of Engineering be authorized to execute agreements (i.e. “Water Service Connection Installation Agreement”) for the construction of Water Service Connections with property owners under section 6.1.1 of the Proposed Water Use By-law to the satisfaction of the Director of Environmental Services or the Director of Engineering ; and further,

    7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

    Carried

12.

​There were no motions.

 

​​There were no notices of motions.

 

There was no new / other business.

There were no announcements.​​

  • Moved byCouncillor Andrew Keyes
    Seconded byCouncillor Karen Rea

    That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

    Carried

16.1
FINANCE & ADMINISTRATIVE ISSUES
 

16.1.1
GENERAL COMMITTEE CONFIDENTIAL MINUTES - MARCH 25, 2019 (16.0) [Section 239 (2) (b) (c) (d)]
 

16.1.2
A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (WARD ) (8.2) [Section 239 (2) (c)]
 

General Committee consented to refer this item directly to the April 30, 2019 Council agenda.

16.1.3
LABOUR RELATIONS OR EMPLOYEE NEGOTIATIONS (11.0) [Section 239 (2) (d)]
 

General Committee consented to refer this item directly to the April 30, 2019 Council agenda.

16.2
LAND, BUILDING & PARKS CONSTRUCTION ISSUES
 

16.2.1
A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (WARD 2) (8.2) [Section 239 (2) (c)]
 

General Committee consented to refer this item directly to the April 30, 2019 Council agenda.

16.2.2
A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (WARD 2) (8.2) [Section 239 (2) (c)]
 

The General Committee meeting adjourned at 4:10 PM.

  • Moved byCouncillor Andrew Keyes
    Seconded byCouncillor Khalid Usman

    1. That the April 23, 2019 General Committee be adjourned.

    Carried