General Committee Revised Agenda

Revised Items are Italicized.

Meeting #:	Meeting Number: 9
Date:	Tuesday, April 23, 2019 at 1:00 P.m. - 3:00 P.m.
Location:	Council Chamber

Please bring this General Committee Agenda to the Council meeting on April 30, 2019.

 

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE APRIL 8, 2019 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the April 8, 2019 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

The following York Region Communications are available on-line only.

• 1. That the communication dated March 28, 2019 from York Region regarding Comments on Proposed Amendment 1 to Growth Plan be received for information purposes.

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

AWARD OF RFP 196-R-18 SUPPLY AND DELIVERY OF WHEELED CURBSIDE GREEN BIN CONTAINERS (7.12)

T. Casale, ext. 3190 and M. DiPasquale, ext. 3710

• 1. That the report entitled “Award of RFP 196-R-18 Supply and Delivery of Wheeled Curbside Green Bin Containers” be received; and,
  2. That the Contract for the supply and delivery of wheeled curbside green bin containers be awarded to the highest ranked / lowest priced bidder “Nova Products o/a Peninsula Plastics Ltd ” in the annual amount of $112,731.76 inclusive of HST; and,
  3. That the 2019 award amount of $112,731.76 inclusive of HST be funded from Operating account number 770-773-4132 “Green Bins For Resale”; and,
  4. That the remaining budget in the amount of $17,268.24 be reported as part of the 2019 operating budget year-end variance and reduced from the 2020 Operating Budget; and,
  5. That Staff be authorized to exercise the option to renew the contract for three (3) additional years (2020-2022) subject to the Consumer Price Index for Canada (“CPI”) (September to September) and Council approval of the 2020 to 2022 Operating budget as follows;
     • Year 1 (2020) $112,731.76 (Incl. of HST) + CPI Index
     • Year 2 (2021) $112,731.76 (Incl. of HST) + CPI Index
     • Year 3 (2022) $112,731.76 (Incl. of HST) + CPI Index; and further,
     • That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.2

STAFF AWARDED CONTRACTS FOR THE MONTHS OF FEBRUARY AND MARCH 2019 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Months of February and March 2019” be received; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution

7.3

2019 FIRST QUARTER INVESTMENT PERFORMANCE REVIEW (7.0)

M. Visser, ext. 4260

• 1. That the report dated April 23, 2019 entitled “2019 First Quarter Investment Performance Review” be received; and,

  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

PRESENTATION - FINANCE & ADMINISTRATIVE ISSUES

8.1

2018 UNITED WAY CAMPAIGN CHEQUE PRESENTATION (12.2.6)

Note: Members of the United Way Toronto & York Region will be in attendance for the cheque presentation.

9.

PRESENTATION - LAND, BUILDING & PARKS CONSTRUCTION ISSUES

9.1

PUBLIC WORKS FACILITY EXPANSION (8.6)

R. Law, ext. 4852 and H. Tencer ext. 5988

• 1. That the presentation entitled "Public Works Facility Expansion"be received.

10.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE ISSUES

10.1

2018 CONSOLIDATED FINANCIAL STATEMENTS (7.0)

S. Skelcher, ext. 3880

• 1. THAT the presentation titled “2018 Consolidated Financial Statements” be received; and,

  2. THAT the report titled “2018 Consolidated Financial Statements” be received; and

  3. THAT Council approve the draft Consolidated Financial Statements of The Corporation of the City of Markham (the City), the City of Markham Public Library (the Library), Community Boards, Business Improvement Areas (BIAs) and Investment in Markham Enterprises Corporation (MEC), for the fiscal year ended December 31, 2018; and,

  4. THAT Council authorize Staff to publish the final audited Statements for the fiscal year ended December 31, 2018 upon receiving the Independent Auditors’ Report; and,

  5. THAT the KPMG LLP Audit Findings Report for the year ended December 31, 2018 be received; and,

  6. THAT this matter be forwarded to Council for adoption on April 30, 2019; and,
  7. THAT Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.2

ADVISORY BOARD AND COMMITTEE (ABC) REVIEW FOR THE 2018-2022 TERM OF COUNCIL (16.0)

K. Kitteringham, ext. 4729, M. Pettit, ext. 8220 and L. Gold, ext. 4930

• 1. That the report titled “Advisory Board and Committee (ABC) Review for the 2018-2022 Term of Council” be received; and,
  2. That Council maintain the ABCs as outlined in Appendix “E”; and,
  3. That Council re-classify, amalgamate or dissolve the ABCs as outlined in Appendix “F” as of June 30, 2019, and Council extend its sincere thanks to all citizen appointees and City staff liaisons of these ABCs for their contribution to Markham over the years; and,
  4. That the composition of the Appointment Committee be maintained and that this Committee conduct interviews for the Heritage Markham Committee, Committee of Adjustment, and the Library Board; and, that a panel of City staff conduct interviews for all other ABCs and present the slate of candidates to Council for approval on an as needed basis; and further,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.

REGULAR REPORTS - COMMUNITY SERVICE ISSUES

11.1

WATER RELATED BY-LAW UPDATE AND CONSOLIDATION (2.0 & 5.3)

R. Fei, ext. 2687 and G. Miokovic, ext. 2519

• 1. That the report entitled “Water Related By-law Update and Consolidation”, dated April 23, 2019, be received; and,

  2. That the proposed Water Use By-law, as described in this report and in the form set out in Attachment “A” be approved and enacted; and,

  3. That the four new Waterworks Fees as described in this report be approved, and that an amendment to By-law No. 2002-276 “Fee By-law”, as amended, be approved and enacted in the form set out in Attachment “B”; and,

  4. That an amendment to By-law No. 2016-84 “AMPS By-law for Non-Parking Offences”, as amended, be approved and enacted in the form set out in Attachment “C”; and,

  5. That an amendment to By-law No. 2012-137 “Licensing, Permit and Service Fees By-law”, as amended, be approved and enacted in the form set out in Attachment “D”; and,

  6. That each of the Director of Environmental Services and the Director of Engineering be authorized to execute agreements (i.e. “Water Service Connection Installation Agreement”) for the construction of Water Service Connections with property owners under section 6.1.1 of the Proposed Water Use By-law to the satisfaction of the Director of Environmental Services or the Director of Engineering ; and further,

  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

12.

MOTIONS

13.

NOTICES OF MOTION

14.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

15.

ANNOUNCEMENTS

16.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

16.1

FINANCE & ADMINISTRATIVE ISSUES

16.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES - MARCH 25, 2019 (16.0) [Section 239 (2) (b) (c) (d)]

16.1.2

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (WARD ) (8.2) [Section 239 (2) (c)]

16.1.3

LABOUR RELATIONS OR EMPLOYEE NEGOTIATIONS (11.0) [Section 239 (2) (d)]

16.2

LAND, BUILDING & PARKS CONSTRUCTION ISSUES

16.2.1

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (WARD 2) (8.2) [Section 239 (2) (c)]

16.2.2

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (WARD 2) (8.2) [Section 239 (2) (c)]

17.

ADJOURNMENT