Electronic General Committee Meeting
Revised Agenda
Revised Items are Italicized.

Meeting Number: 17
-
Live streamed

Please bring this General Committee Agenda to the Council meeting on November 23, 2021.


INDIGENOUS LAND ACKNOWLEDGEMENT


We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron-Wendat, Anishnabeg, Seneca, Chippewa, and the current treaty holders Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

    1. That the minutes of the October 18, 2021 General Committee meeting be confirmed.
    1. That the minutes of the November 1, 2021 General Committee meeting be confirmed.

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

    1. That the following communications dated November 2, 2021 from York Region be received for information purposes:
      1. Proposed York Region Official Plan Amendment No. 7
      2. Analysis of Ontario's Long-Term Care COVID-19 Commission's Final Report and Recommendations for Urgent Provincial Action
      3. City of Markham Comments on York Region's Growth Forecast and Land Needs Assessment to 2051
      4. Water and Wastewater Capital Infrastructure Status Update
      5. Municipal Streetscape and Pedestrian and Cycling Partnership Programs Annual Update
      6. Results of Pedestrian and Cyclist Pilot Measures
      7. Vacant Homes Tax to Support Affordable Housing

M. Pettit, ext. 8220

    1. That the proposed 2022 Standing Committee & Council Meeting Calendar be adopted.
    1. That the minutes of the October 4, 2021 Race Relations Committee meeting be received for information purposes.

D. Chung, ext. 2025 & S. Hill, ext. 7107

    1. That the report entitled “182-S-21 Preventive Maintenance and Servicing of Arena Refrigeration Equipment” be received; and,

       

    2. That the contract for preventive maintenance and servicing of arena refrigeration equipment be extended to CIMCO Refrigeration for a five year term (October 1, 2021 – September 30, 2026 ) in the total amount of $695,112.79; and,
      • 2021: $34,756.14 (October 1 – December 31)
      • 2022: $139,024.56
      • 2023: $139,024.56
      • 2024: $139,024.56
      • 2025: $139,024.56
      • 2026: $104,268.42 (January 1 - September 30)

        Total Term: $695,112.79 (Pricing fixed for 5 years)

         

    3. That the 2021 award be funded from the various operating budgets from each respective location as identified under financial considerations; and,

       

    4. That the shortfall of $13,359.90 be adjusted as part of the 2022 Operating Budget subject to Council approval; and,

       

    5. That the tender process be waived in accordance with Procurement By-Law 2017-8, Part II, Section 11, Non-Competitive Procurement, item 11.1 (c) which states “when the extension of an existing contract would prove more cost-effective or beneficial; and,

       

    6. That the CAO be authorized to extend the contract for an additional five (5) years (2026 (October 1) – (September 30) 2031) subject to Council’s approval of the annual operating budget, vendor performance, and an increase based on the Consumer Price Index (CPI) Ontario All-Items to a maximum of 2%; and further,

       

    7. That staff be authorized and directed to do all things necessary to give effect to this resolution.

       

E. Tovilla, ext. 2445 & T. Casale, ext. 3190

    1. That the report entitled “ 256-T-17 Routine & Emergency Sewer and Watermain Infrastructure Repairs Contract Extension” be received; and,
    2. That the tendering process be waived in accordance with the City’s Purchasing By-law # 2017-8, Part II, Section 11.1(c), Non Competitive Procurement which states, “when the extension of an existing Contract would prove more cost-effective or beneficial”; and,
    3. That the contract for routine & emergency watermain, sewer and stormwater system infrastructure repairs be extended with FDM Contracting Co. Ltd. for two (2) years from April 1, 2022 to March 31, 2024 in the estimated annual amount of $887,355.00 (inclusive of HST); and,
    4. That the award be funded from the Waterworks Operating and Operations accounts outlined in the Financial Considerations; and,
    5. That staff be authorized to amend the award amount to reflect changes to the operating budget accounts as approved by Council during the annual budgeting process; and further,
    6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

C. Biss, ext. 5999


Note: Members of the Markham Public Library Board will be in attendance to deliver the presentation.

10.

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

  • That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

14.1
FINANCE & ADMINISTRATIVE ISSUES
 

14.1.1
GENERAL COMMITTEE CONFIDENTIAL MINUTES- JUNE 14, 2021 (16.0) [ Section 239 (2) (a)(c)(i)]
 

14.1.2
GENERAL COMMITTEE CONFIDENTIAL MINUTES- JULY 13, 2021 (16.0) [ Section 239 (2) (c)(i)]
 

14.1.3
GENERAL COMMITTEE CONFIDENTIAL MINUTES- SEPTEMBER 13, 2021 (16.0) [ Section 239 (2) (f)]
 

14.1.4
PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/ COMMITTEE APPOINTMENTS/ RESIGNATIONS) (16.24) [Section 239 (2) (b)]
 

14.2
ENVIRONMENTAL & SUSTAINABILITY ISSUES
 

14.2.1
THE SECURITY OF THE PROPERTY OF THE CITY OR LOCAL BOARD; (WARD 7) [Section 239 (2)(a)]
 

INFORMATION EXPLICITLY SUPPLIED IN CONFIDENCE TO THE MUNICIPALITY OR LOCAL BOARD BY CANADA, A PROVINCE OR TERRITORY OR A CROWN AGENCY OF ANY OF THEM; (WARD 7) (13.0) [Section 239 (2)(h)]

14.3.1
A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; (8.7) (WARD 5) [Section 239 (2)(c)]
 

14.3.2
A SECURITY OF THE PROPERTY OF THE CITY OR LOCAL BOARD (WARD 8) (8.2) [Section 239 (2)(a)]
 

14.3.3
A SECURITY OF THE PROPERTY OF THE CITY OR LOCAL BOARD (WARD 7) (8.7) [Section 239 (2)(a)]