Electronic General Committee MeetingRevised AgendaRevised Items are Italicized.Meeting Number: 17Monday, November 15, 2021 at 9:00 A.m. - 1:00 P.m.Live streamedPlease bring this General Committee Agenda to the Council meeting on November 23, 2021.1.CALL TO ORDER INDIGENOUS LAND ACKNOWLEDGEMENTWe begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron-Wendat, Anishnabeg, Seneca, Chippewa, and the current treaty holders Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.2.DISCLOSURE OF PECUNIARY INTEREST 3.APPROVAL OF PREVIOUS MINUTES 3.1MINUTES OF THE OCTOBER 18, 2021 GENERAL COMMITTEE MEETING (16.0) 1.GC10182021.pdf That the minutes of the October 18, 2021 General Committee meeting be confirmed. 3.2MINUTES OF THE NOVEMBER 1, 2021 GENERAL COMMITTEE MEETING (16.0) 1.GC11012021.pdf That the minutes of the November 1, 2021 General Committee meeting be confirmed. 4.DEPUTATIONS 5.COMMUNICATIONS 5.1YORK REGION COMMUNICATIONS (13.4) 1.Proposed York Region Official Plan Amendment No. 7.pdf2.Analysis of Ontario's Long-Term Care COVID-19 Commission's Final Report and Recommendations for Urgent Provincial Action.pdf3.Supplementary Report - City of Markham Comments on York Region's Growth Forecast and Land Needs Assessment to 2051.pdf4.Water and Wastewater Capital Infrastructure Status Update.pdf5.Municipal Streetscape and Pedestrian and Cycling Partnership Programs Annual Update.pdf6.Results of Pedestrian and Cyclist Pilot Measures.pdf7.Vacant Homes Tax to Support Affordable Housing.pdfNote: Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk. That the following communications dated November 2, 2021 from York Region be received for information purposes: Proposed York Region Official Plan Amendment No. 7 Analysis of Ontario's Long-Term Care COVID-19 Commission's Final Report and Recommendations for Urgent Provincial Action City of Markham Comments on York Region's Growth Forecast and Land Needs Assessment to 2051 Water and Wastewater Capital Infrastructure Status Update Municipal Streetscape and Pedestrian and Cycling Partnership Programs Annual Update Results of Pedestrian and Cyclist Pilot Measures Vacant Homes Tax to Support Affordable Housing 6.PETITIONS 7.CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES 7.12022 MEETING CALENDAR (9.0) 1.Proposed 2022 Meeting Calendar (Nov 2021).pdfM. Pettit, ext. 8220That the proposed 2022 Standing Committee & Council Meeting Calendar be adopted.7.2MINUTES OF THE OCTOBER 4, 2021 RACE RELATIONS COMMITTEE (16.0) 1.Race Relations Committee Minutes October 4, 2021.pdf That the minutes of the October 4, 2021 Race Relations Committee meeting be received for information purposes. 8.CONSENT REPORTS - COMMUNITY SERVICES ISSUES 8.1182-S-21 SERVICING OF ARENA REFRIGERATION (7.9) 1.182-S-21 Servicing of Arena Refrigeration Final.docx.pdfD. Chung, ext. 2025 & S. Hill, ext. 7107 That the report entitled “182-S-21 Preventive Maintenance and Servicing of Arena Refrigeration Equipment” be received; and, That the contract for preventive maintenance and servicing of arena refrigeration equipment be extended to CIMCO Refrigeration for a five year term (October 1, 2021 – September 30, 2026 ) in the total amount of $695,112.79; and, 2021: $34,756.14 (October 1 – December 31) 2022: $139,024.56 2023: $139,024.56 2024: $139,024.56 2025: $139,024.56 2026: $104,268.42 (January 1 - September 30) Total Term: $695,112.79 (Pricing fixed for 5 years) That the 2021 award be funded from the various operating budgets from each respective location as identified under financial considerations; and, That the shortfall of $13,359.90 be adjusted as part of the 2022 Operating Budget subject to Council approval; and, That the tender process be waived in accordance with Procurement By-Law 2017-8, Part II, Section 11, Non-Competitive Procurement, item 11.1 (c) which states “when the extension of an existing contract would prove more cost-effective or beneficial; and, That the CAO be authorized to extend the contract for an additional five (5) years (2026 (October 1) – (September 30) 2031) subject to Council’s approval of the annual operating budget, vendor performance, and an increase based on the Consumer Price Index (CPI) Ontario All-Items to a maximum of 2%; and further, That staff be authorized and directed to do all things necessary to give effect to this resolution. 8.2256-T-17 ROUTINE & EMERGENCY SEWER AND WATERMAIN INFRASTRUCTURE REPAIRS CONTRACT EXTENSION (7.0) 1.256-T-17 Contract Extension Routine Emergency Repairs.pdfE. Tovilla, ext. 2445 & T. Casale, ext. 3190 That the report entitled “ 256-T-17 Routine & Emergency Sewer and Watermain Infrastructure Repairs Contract Extension” be received; and, That the tendering process be waived in accordance with the City’s Purchasing By-law # 2017-8, Part II, Section 11.1(c), Non Competitive Procurement which states, “when the extension of an existing Contract would prove more cost-effective or beneficial”; and, That the contract for routine & emergency watermain, sewer and stormwater system infrastructure repairs be extended with FDM Contracting Co. Ltd. for two (2) years from April 1, 2022 to March 31, 2024 in the estimated annual amount of $887,355.00 (inclusive of HST); and, That the award be funded from the Waterworks Operating and Operations accounts outlined in the Financial Considerations; and, That staff be authorized to amend the award amount to reflect changes to the operating budget accounts as approved by Council during the annual budgeting process; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 9.PRESENTATIONS - COMMUNITY SERVICES ISSUES 9.1ANNUAL LIBRARY BOARD PRESENTATION (3.19) 1.GOOD NEWS 2021 - Draft vNov 3 2021 COMPRESSED.pdfC. Biss, ext. 5999Note: Members of the Markham Public Library Board will be in attendance to deliver the presentation.10.MOTIONS 11.NOTICES OF MOTION 12.NEW/OTHER BUSINESS As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".13.ANNOUNCEMENTS 14.CONFIDENTIAL ITEMS That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:14.1FINANCE & ADMINISTRATIVE ISSUES Public Comments: 14.1.1GENERAL COMMITTEE CONFIDENTIAL MINUTES- JUNE 14, 2021 (16.0) [ Section 239 (2) (a)(c)(i)] Public Comments: 14.1.2GENERAL COMMITTEE CONFIDENTIAL MINUTES- JULY 13, 2021 (16.0) [ Section 239 (2) (c)(i)] Public Comments: 14.1.3GENERAL COMMITTEE CONFIDENTIAL MINUTES- SEPTEMBER 13, 2021 (16.0) [ Section 239 (2) (f)] Public Comments: 14.1.4PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/ COMMITTEE APPOINTMENTS/ RESIGNATIONS) (16.24) [Section 239 (2) (b)] Public Comments: 14.2ENVIRONMENTAL & SUSTAINABILITY ISSUES Public Comments: 14.2.1THE SECURITY OF THE PROPERTY OF THE CITY OR LOCAL BOARD; (WARD 7) [Section 239 (2)(a)] Public Comments: INFORMATION EXPLICITLY SUPPLIED IN CONFIDENCE TO THE MUNICIPALITY OR LOCAL BOARD BY CANADA, A PROVINCE OR TERRITORY OR A CROWN AGENCY OF ANY OF THEM; (WARD 7) (13.0) [Section 239 (2)(h)]14.3LAND, BUILDING & PARKS CONSTRUCTION ISSUES Attachments | Public Comments1.Proposed York Region Official Plan Amendment No. 7.pdf2.Analysis of Ontario's Long-Term Care COVID-19 Commission's Final Report and Recommendations for Urgent Provincial Action.pdf3.Supplementary Report - City of Markham Comments on York Region's Growth Forecast and Land Needs Assessment to 2051.pdf4.Water and Wastewater Capital Infrastructure Status Update.pdf5.Municipal Streetscape and Pedestrian and Cycling Partnership Programs Annual Update.pdf6.Results of Pedestrian and Cyclist Pilot Measures.pdf7.Vacant Homes Tax to Support Affordable Housing.pdf14.3.1A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; (8.7) (WARD 5) [Section 239 (2)(c)] Public Comments: 14.3.2A SECURITY OF THE PROPERTY OF THE CITY OR LOCAL BOARD (WARD 8) (8.2) [Section 239 (2)(a)] Public Comments: 14.3.3A SECURITY OF THE PROPERTY OF THE CITY OR LOCAL BOARD (WARD 7) (8.7) [Section 239 (2)(a)] Public Comments: 15.ADJOURNMENT No Item Selected This item has no attachments1.182-S-21 Servicing of Arena Refrigeration Final.docx.pdf1.GOOD NEWS 2021 - Draft vNov 3 2021 COMPRESSED.pdf1.Proposed York Region Official Plan Amendment No. 7.pdf2.Analysis of Ontario's Long-Term Care COVID-19 Commission's Final Report and Recommendations for Urgent Provincial Action.pdf3.Supplementary Report - City of Markham Comments on York Region's Growth Forecast and Land Needs Assessment to 2051.pdf4.Water and Wastewater Capital Infrastructure Status Update.pdf5.Municipal Streetscape and Pedestrian and Cycling Partnership Programs Annual Update.pdf6.Results of Pedestrian and Cyclist Pilot Measures.pdf7.Vacant Homes Tax to Support Affordable Housing.pdf1.256-T-17 Contract Extension Routine Emergency Repairs.pdf1.GC10182021.pdf1.GC11012021.pdf1.Race Relations Committee Minutes October 4, 2021.pdf1.Proposed 2022 Meeting Calendar (Nov 2021).pdf