FINANCE & ADMINISTRATIVE
COMMITTEE
2002-02-18 - Canada Room
Meeting No. 4
Attendance
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Councillor G. McKelvey
Regional Councillor T. Wong
Regional Councillor B. O'Donnell
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J. Livey,
Chief Administrative Officer
A. Taylor,
Commissioner of Corporate Services
R. Robinson,
Town Solicitor
J. Sales,
Commissioner of Community Services
B. Cribbett,
Treasurer
B. Nanninga,
Executive Assistant
Bill Wiles,
Manager, Business Operations
Don McClean,
Deputy Fire Chief
Bill
Snowball, Acting Deputy Fire Chief
Brian
Varner, Manager of Real Property
S. Birrell,
Town Clerk
D. Smith,
Committee Clerk
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The Finance
& Administrative Committee convened at the hour of 1:00 p.m. with
Councillor K. Usman in the Chair.
DISCLOSURE OF INTEREST
Regional
Councillor G. Landon declared an interest with respect to Item 25 (Kinsmen
& Kinette Message of Support) since he is a Life Member of the Kinsmen Club
of Markham and did not take part in the consideration or discussion of or vote
on the question of the approval of such matter.
1. GRANT
REQUEST - MARKHAM YOUTH THEATRE (7.6)
Julie
Christian, adult advisor, together with members of the Markham Youth Theatre
were in attendance to request a grant to support the launching of Markham Youth
Theatre's eleventh season main stage show.
Committee was advised that the request does not comply with the Town's
current grant policy.
Moved
by Councillor J. Heath
Seconded
by Councillor G. McKelvey
That
a one time grant of $1,000.00 be approved for the Markham Youth Theatre for the
year 2002;
And
that, as recommended by Mayor D. Cousens, an additional $1,000.00 be donated
from the Mayor's fund.
Carried.
2. BINGO
OPERATIONS IN YORK REGION (13.4)
Moved
by Regional Councillor B. O'Donnell
Seconded
by Councillor G. McKelvey
That
the York Region report entitled "Bingo Operations in York Region" be
received and that York Region Council be requested to proceed with an amendment
to the Regional No-Smoking By-law to permit Markham Bingo Country to operate
with up to 50 per cent of the occupiable floor space dedicated to smoking.
Carried.
3. LEASE
AGREEMENT, 316 MAIN STREET
UNIONVILLE, FIRE STATION #95
(8.2)
Moved
by Regional Councillor G. Landon
Seconded
by Regional Councillor B. O'Donnell
That
Council approve the lease agreement for approximately 1,500 square feet in the
southern bay of the existing building at 316 Main Street, Unionville (Fire
Station #95), between the Town of Markham and The Regional Municipality of
York-EMS, on the terms as set out in the report dated February 18, 2002;
And
that the Mayor and Town Clerk be authorized to execute a lease in a form
satisfactory to the Town Solicitor.
Carried.
4. LEASE
AGREEMENT, 438 JOHN STREET
THORNHILL, FIRE STATION #92
(8.2)
Moved
by Councillor S. Daurio
Seconded
by Councillor J. Heath
That
Council approve the lease agreement for a portion of 438 John Street, Thornhill
(Fire Station #92), between the Town of Markham and The Regional Municipality
of York-EMS;
And
that the Mayor and Town Clerk be authorized to execute the lease renewal in a
form satisfactory to the Town Solicitor.
Carried.
5. LEASE
AMENDING AGREEMENT
11 CHURCH STREET, MARKHAM
(8.2)
Moved
by Regional Councillor G. Landon
Seconded
by Councillor Heath
That
Council approve the lease amendment for 11 Church Street, Markham, between the
Town of Markham and The Markham Guild of Village Crafts at no rent in return
for the delivery of craft programming for a period of one (1) year commencing
January 1, 2002 and to expire on December 31, 2002;
And
that the Mayor and Town Clerk be authorized to execute the lease amendment in a
form satisfactory to the Town Solicitor.
Carried.
6. REMUNERATION
& EXPENSES FOR COUNCILLORS
AND APPOINTEES TO BOARD AND
OTHER BODIES (11.0)
Moved
by Regional Councillor B. O'Donnell
Seconded
by Regional Councillor T. Wong
That
Council receive for information the February 18, 2002 report entitled
"Summary of 2001 Remuneration and Expenses for Councillors and Appointees
to Boards and Other Bodies for the Period January 01, 2001 to December 31,
2001".
Carried.
7. TENDER
001-T-02 - SUPPLY & DELIVERY OF
TWO SINGLE AXLE CAB &
CHASSIS (7.12)
Moved
by Regional Councillor G. Landon
Seconded
by Councillor J. Heath
That
tender 001-T-02 for the Supply and Delivery of TWO (2) Single Cab and Chassis
for the Street Services Department be awarded to the bidder who has submitted
the best value bid, Woodbine Truck Centre in their tender amount of $327,980.00
inclusive of 7% GST and 8% PST ($316,572.00 inclusive of 3% GST and 8% PST);
And
that the award be funded from Capital Assets Department's 2001 Capital Budget
account #56 6150 2623 005;
And
that the remaining amount of $471,788.00 from Capital Assets Department's 2001
Capital Budget account #56 6150 2623 005 be used to fund the over-expenditure
of $13,494.00 and be applied to other budgeted corporate fleet replacements.
Carried.
8. 2002 BANKING SERVICES REQUEST
FOR PROPOSAL (7.12)
Moved
by Councillor S. Daurio
Seconded
by Councillor G. McKelvey
That
the report entitled "2002 Banking Services Request for Proposal" be
received for information;
And
that Councillor Usman, Chair of the Finance & Administrative Committee be
appointed to the Banking Services Evaluation Committee.
Carried.
9. GRANT
REQUEST - UNIONVILLE ELITE,
UNIONVILLE SKATING CLUB (7.6)
Moved
by Mayor D. Cousens
Seconded
by Councillor G. McKelvey
That
financial assistance in the amount of $1000.00 be approved for the Unionville
Elite synchronized skating team to assist in the purchase of team uniforms.
Carried.
10. MARKHAVEN
- GRANDMA'S RUN (7.6)
Moved
by Councillor S. Daurio
Seconded
by Councillor J. Heath
That
the request from Markhaven's Building Fund Campaign for sponsor from the Town
at the $2,000 Silver Sponsorship level for Grandma's Run for Markhaven taking
place on Saturday, September 7, 2002, at the corner of Paramount Road and
Parkway Avenue be approved.
Carried.
11. RICHMOND HILL & MARKHAM CHINESE
BUSINESS ASSOCIATION (12.2.6)
Moved
by Mayor D. Cousens
Seconded
by Councillor S. Daurio
That
authority be granted to purchase a table for the Richmond Hill & Markham
Chinese Business Association Inauguration and Annual Gala 2002 to be held on
March 2nd at the Embassy Suites Hotel at a cost $1,180 such amount to be
charged to the Economic Development Discretionary budget.
Carried.
At
2:35 p.m. Committee recessed in-camera to discuss confidential matters and
reconvened at 3:50 p.m.
RECOMMENDATION:
That
the Committee rise from the In-camera session and the Chairman report.
12. R'2000, MARKHAM RESOURCE
CONFERENCE GROUP (16.37)
Moved
by Councillor D. Horchik
Seconded
by Councillor J. Heath
That $6,000 be set aside for professional
fees and expenses to wind up the Markham Resource Conference Group Corporation
provided that the Region of York and CSR (Corporation Supporting Recycling)
agree to contribute equal or greater amounts.
Carried.
13. STATUS REPORT ON RICHMOND HILL HYDRO
(13.7)
Moved
by Councillor D. Horchik
Seconded
by Regional Councillor T. Wong
That the verbal report be received and that the Treasurer prepare a
further report on the status of Richmond Hill Hydro for the Committee of the
Whole meeting on February 26, 2002.
Carried.
……………………………………………….
14. COUNCIL
GRANTS BUDGET 2001 & 2002
AND MAYOR & COUNCIL
SPONSORSHIPS (7.6)
Summaries
of Council Grants Budget for the years 2001 and 2002 together with a summary of
Mayor and Council Sponsorships were received.
15. PEACE
MEDALLION (3.4)
Maureen
Catania and Susan Sommers from the YMCA were present to thank Council for
Markham's participation in the Peace Medallion Ceremony on November 20, 2001.
Official
T-shirts were presented to each Member of Council.
Moved
by Deputy Mayor F. Scarpitti
Seconded
by Regional Councillor T. Wong
That
the presentation by representatives of the YMCA be received.
Carried.
16. WORLD
YOUTH DAY 2002 (7.6)
Larissa
Marks, St. Justin, Martyr Parish was in attendance regarding hosting youth
during the Papal Visit for World Youth Day, 2002. She requested the Town's assistance with permits and getting the word out to other groups to get
families to host youth.
Moved
by Mayor D. Cousens
Seconded
by Deputy Mayor F. Scarpitti
That
the request from Larissa Marks, St. Justin, Martyr Parish for the Town to
assist with World Youth Day 2002 plans including permits, police assistance and
temporary road closings be referred to staff to bring back a report and
recommendations in conjunction with a sub-committee composed of Deputy Mayor
Scarpitti, Councillors Horchik and Virgilio;
And
that the need for families to host youth be advertised on the Town's web site
and the Markham Page.
Carried.
17. RELAY
FOR LIFE - CANADIAN CANCER
SOCIETY (12.2.6)
Kathy
Craine, Relay For Life Coordinator, Canadian Cancer Society, was in attendance
to request support for the fundraising effort at the Markham Fairgrounds on June
14 and 15, 2002.
Moved
by Councillor G. McKelvey
Seconded
by Regional Councillor G. Landon
That
the presentation by Kathy Craine, Relay for Life Coordinator, Canadian Cancer
Society be received;
And
that the Town support the fundraising event by advertising on the Markham Page
and by organizing teams to participate.
Carried.
The
Chief Administrative Officer agreed to coordinate the staff support.
18. STAFF
AWARD OF CONTRACTS FOR
MONTH OF JANUARY, 2002 (7.12)
RECOMMENDATION:
That
the report entitled "Staff Award of Contracts for the month of January
2002" dated February 18, 2002 be received for information only.
Carried.
19. PROPOSED
NEW FIRE STATION
#92, RIVIERA DRIVE (8.2)
Moved
by Regional Councillor B. O'Donnell
Seconded
by Regional Councillor G. Landon
That
the Mayor and Town Clerk be authorized to execute the ground lease and common
area cost recovery agreement for the new Fire Station #92 between Town of
Markham and Regional Municipality of York, in a form satisfactory to the Town
Solicitor;
And
that Council support and approve the framework for the proposed
"repeatable design" shared use fire and ambulance facility between
Markham Fire Services and the Regional Municipality of York-EMS.
Deferred.
Moved
by Councillor D. Horchik
Seconded
by Councillor J. Heath
That the motion of Councillors O'Donnell and Landon be deferred and
referred to staff for a further report to include plans for a preliminary
building design and address concerns if Region-EMS elect not to renew ground
lease, in the matter of the proposed new Fire Station #92, Riviera Drive, for
consideration at the Committee of the Whole meeting on Tuesday next, February
26, 2002.
Carried.
20. COUNCIL ATTENDANCE AT FCM CONFERENCE
(16.23)
Moved
by Regional Councillor B. O'Donnell
Seconded
by Regional Councillor T. Wong
That
Council select four Councillors, one of which will be Councillor Chiu, to
attend the FCM Conference in Hamilton on May 31-June 3, 2002 who did not
previously attend the 2001 FCM Conference, with authorized expenses to be paid
in accordance with Town Policy;
And
that, despite the policy, any Member of Council who wishes to attend the FCM
Conferences may do so provided that all expenses are charged to their
individual budget;
And that the Chief Administrative Officer canvas members of Council and
report back to Committee if more than four Councillors are planning to attend
the FCM Conference in Hamilton on May 31 - June 3, 2002.
Carried.
21. AUDIO
STREAMING TECHNOLOGY (7.13)
Moved
by Deputy Mayor F. Scarpitti
Seconded
by Councillor S. Daurio
That
the implementation of Internet audio streaming technology for Public Meetings
originating from the Council Chambers be approved at a cost of $11,450 plus
taxes to be funded within the existing Proposed 2002 IT Capital Budget
submission;
And
that the annual operating expenses (excluding staff) for the audio streaming
technology, estimated to be $1,500 be included as part of the ITS 2002
Operating Budget submission.
Deferred.
Moved
by Deputy Mayor F. Scarpitti
Seconded
by Councillor S. Daurio
That the motion of Deputy Mayor Scarpitti and Councillor S. Daurio be
deferred for further information with respect to cost of additional bandwidth
and whether the Town's system will be affected by the implementation of audio
streaming for consideration at Committee of the Whole meeting on February 26,
2002.
Carried.
22. 2001
INVESTMENT PERFORMANCE REVIEW (7.0)
Moved
by Regional Councillor G. Landon
Seconded
by Regional Councillor B. O'Donnell
That
the report dated February 18, 2002 entitled "2001 Investment Performance
Review" be received.
Carried.
23. GRANT
REQUEST - CURLING TEAM COMPETING
IN ONTARIO WINTER GAMES (7.6)
Moved
by Regional Councillor G. Landon
Seconded
by Councillor G. McKelvey
That
the request to support the local curling team competing in the Ontario Winter
Games be denied as it does not comply with the Town's current grant policy.
Carried.
24. TORONTO
- HONG KONG EAST WEST SYMPHONY
CONCERT (7.6)
Moved
by Councillor G. McKelvey
Seconded
by Councillor S. Daurio
That
the request from the Consulate General of Switzerland for financial support for
the symphony to be performed trans-continentally and simultaneously by the
Toronto Philharmonia and the Hong Kong Chinese Orchestras on June 14th, 2002 in
Toronto and June 16th, 2002 in Hong Kong be received.
Carried.
25. KINSMEN
& KINETTE MESSAGE OF SUPPORT (7.6)
Regional
Councillor G. Landon declared an interest in this item since he is a Life
member of The Kinsmen Club of Markham, and did not take part in the
consideration or discussion of or vote on the question of the approval of this
matter.
Moved
by Councillor S. Daurio
Seconded
by Councillor J. Heath
That
the request from the Kinsman & Kinette Clubs of Canada for the Town to
place a "Message-of-Support" in KIN Mag. be received.
Carried.
26. COUNCIL MEETING - FEBRUARY 26, 2002
CHANGE OF TIME (16.23)
Moved
by Councillor S. Daurio
Seconded
by Councillor D. Horchik
That the time of the Council meeting on February 26, 2002 remain at
7:00 p.m.;
And that the Committee of the Whole meeting on February 26, 2002 be
tentatively rescheduled for 3:00 p.m.
Carried.
27. CITY OF PICKERING - OMB PROCEDURES (13.13
& 12.1)
Moved
by Mayor D. Cousens
Seconded
by Councillor S. Daurio
That
the communication from the City of Pickering objecting to Ontario Municipal
Board Procedures be referred to staff for review and report back to Finance
& Administrative and/or Development Services Committee.
Carried.
28. CHINESE BUSINESS EXPO - APRIL 17,18,19,
2002 (12.2.6)
The
Mayor advised that he has invitations for the Chinese Business Expo to be held
at the Metro Toronto Convention Centre on April 17, 18, 19, 2002.
Moved
by Mayor D. Cousens
Seconded
by Regional Councillor O'Donnell
That
the information from Mayor Cousens regarding the Chinese Business Expo be
received.
Carried.
COMMUNICATIONS
Moved
by Councillor D. Horchik
Seconded
by Councillor J. Heath
That
the Finance & Administrative Committee receive and consent to the
disposition of Item No. 29 in the following manner:
29. YORK REGION (13.4)
2002 Regional Business Plan
and Budget. Received.
ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 3:55 p.m.