General
Committee
March 21, 2016, 9:00 AM
Council Chamber
Meeting Number 4
Finance & Administrative Issues Community Services Issues
Chair: Deputy
Mayor Jack Heath Chair: Councillor
Alan Ho
Vice Chair: Councillor
Colin Campbell Vice
Chair: Councillor
Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor
Colin Campbell
Vice Chair: Councillor
Karen Rea Vice Chair: Regional Councillor
Nirmala Armstrong
Alternate formats are
available upon request.
Attendance
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Andy Taylor, Chief Administrative Officer
Jim Baird, Commissioner of Development Services
Brenda Librecz, Commissioner of Community & Fire Services
Catherine Conrad, City Solicitor
Joel Lustig, Treasurer
Mary
Creighton, Director of Recreation Services
Barb
Rabicki, Director of Operations
David
Porretta, Acting Manager, Business &
Technical
Services
Christopher
Alexander, Acting Manager, By-law Enforcement
&
Regulatory Services
Dave
Decker, Fire Chief
Moe
Hosseini-Ara, Director, Culture
Dennis Flaherty,
Director of Communications and
Community Relations
Sandra Skelcher, Manager
Financial Reporting & Payroll
Alida Tari, Council/Committee Coordinator
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The General Committee meeting convened at the
hour of 9:02 AM with Deputy Mayor Jack Heath in the Chair; Councillor Alan Ho Chaired
Community Services related items; and Councillor Colin Campbell Chaired Land,
Building & Parks Construction related items.
General Committee recessed at 12:41 PM and
reconvened at 1:25 PM.
Disclosure of Interest
None disclosed.
1. ROOMING/BOARDING HOUSES (10.0)
Billy Van Gardanis, Markham resident
addressed the Committee and stated concerns with homes in Markham that are
operating as illegal rooming houses and is requesting that the City update
their by-laws to ensure that rooms on the main floor of residential dwellings
can not be converted for the use of rooming spaces.
The Committee discussed the following
relative to illegal rooming houses:
·
The various
challenges the municipality faces when trying to gain access into suspected
illegal rooming homes to ensure that municipal by-laws are being followed
·
Fire Code definition
of a rooming house: when lodging is provided for four (4) or more people for
remuneration, or for the provision of services, it is considered a rooming
house
·
Difficulty in
proving that there is remuneration (tenants may not be cooperative)
·
Concerns with
safety, security, parking, etc.
·
Bill 140 : Strong
Communities through Affordable Housing Act, 2011
·
Comprehensive
review of the City's zoning by-laws which includes rooming houses and second
suites
The Committee suggested having a workshop to
discuss all the issues and/or concerns related to rooming houses and second
suites. Staff indicated that a
Development Services workshop will be scheduled to discuss rooming houses and
second suites.
Moved by Councillor Amanda Collucci
Seconded by Councillor Logan Kanapathi
That the deputation from Billy Van Gardanis,
Markham resident be received; and,
That a Development Services Workshop be
scheduled to discuss zoning by-law amendments; by-law enforcement including any
licensing requirements relative to affordable/shared housing such as rooming
houses, and second suites.
Carried
2. UNITED STATES CONSUL GENERAL JUAN
ALSACE (12.2.6)
Mayor Frank Scarpitti on behalf of all Members of Council welcomed
United States Consul General Juan Alsace to the City of Markham. Mayor Frank Scarpitti provided a brief
background. The following consular
officials were in attendance: Andrea Gorog, Chief of Political-Economic
Officer; Eric Crowley, Foreign Commercial Service Attache and Madina Turdieva,
Media Specialist.
United States Consul General Juan Alsace addressed the Committee and
thanked the Mayor and staff for hosting him and his team, and looks forward to
their continued partnerships.
3. MINUTES
OF THE FEBRUARY 29, 2016
GENERAL COMMITTEE (16.0)
Minutes
Moved by Councillor Alex Chiu
Seconded by Councillor Alan Ho
1) That the minutes of the February 29, 2016 General Committee meeting
be confirmed.
Carried
4. MINUTES
OF THE FEBRUARY 3, 2016
FRIENDS OF THE MARKHAM MUSEUM
FOUNDATION BOARD (16.0)
Minutes
Moved by Councillor Alex Chiu
Seconded by Councillor Alan Ho
1) That the minutes of the February 3, 2016
Friends of the Markham Museum Foundation Board meeting be received for
information purposes.
Carried
5. MINUTES
OF THE FEBRUARY 17, 2016
MARKHAM SPORTS HALL OF FAME
COMMITTEE (16.0)
Minutes
Moved by Councillor Alex Chiu
Seconded by Councillor Alan Ho
1) That the minutes of the February 17, 2016
Markham Sports Hall of Fame Committee meeting be received for information
purposes.
Carried
6. MINUTES
OF THE FEBRUARY 9, 2016
SENIORS ADVISORY COMMITTEE (16.0)
Minutes
Moved by Councillor Alex Chiu
Seconded by Councillor Alan Ho
1) That the minutes of the February 9, 2016
Seniors Advisory Committee meeting be received for information purposes.
Carried
7. AWARD
OF CONSTRUCTION TENDER
207-T-15 WEST THORNHILL – PHASE 2A
STORM SEWER AND WATERMAIN REPLACEMENT (7.12)
Report
Attachment
A Attachment
B
Moved by Councillor Alex Chiu
Seconded by Councillor Alan Ho
1) That the report entitled “Award of Construction Tender 207-T-15 West
Thornhill – Phase 2A Storm Sewer and Watermain Replacement” be received; and,
2) That the contract for Tender 207-T-15 West Thornhill – Phase 2A
Storm Sewer and Watermain Replacement be awarded to the lowest priced Bidder,
Dagmar Construction Inc., in the amount of $7,012,054.74, inclusive of HST;
and,
3) That a 10% contingency in the amount of $701,205.47, inclusive of
HST, be established to cover any additional construction costs and that
authorization to approve expenditures of this contingency amount up to the
specified limit be in accordance with the Expenditure Control Policy; and,
4) That the construction award in the amount of $7,713,260.21 be funded
from the following capital projects; 1) 058-6150-16210-005 “West Thornhill
Flood Control Construction - Phase 2A” and 2) 053-5350-16246-005 “Watermain
Construction and Replacement Program” as outlined under the financial
considerations section in this report; and,
5) That the budget remaining in project #16246 “Watermain Construction
and Replacement Program” in the amount of $29,377.66 will be returned to the
original funding source; and,
6) That a 5-year moratorium be placed on any major servicing and
utility installation along restored areas including Grandview Avenue (Elspeth
Place to Almond Ave), Brightbay Crescent, Courtham Avenue, Rayneswood Crescent,
Pinevale Road and Elspeth Place; and
further,
7) That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
Carried
8. REQUEST
FOR PROPOSAL 078-R-15 JANITORIAL
AND CARPET CLEANING SERVICES FOR
VARIOUS CITY LOCATIONS (7.12)
Report
There
was brief discussion regarding the locations for janitorial services and why
certain community centres are not included in this RFP.
Moved by Councillor Alex Chiu
Seconded by Councillor Alan Ho
1) That the report “Request for Proposal
078-R-15 Janitorial and Carpet Cleaning Services for Various City Locations” be
received; and,
2) That Request for Proposal 078-R-15 for
Janitorial and Carpet Cleaning Services be awarded to the highest ranked /
lowest priced bidder, National Cleaning Contractors in the annual amount of $376,914.62
inclusive of HST impact; and,
3) That staff be authorized to extend the
contract for four (4) additional years (2017-2021) at the same itemized
pricing, subject to the supplier performance; and,
4) That the contract be
funded from various City Department’s Operating Budgets; and,
5) That this report be taken to March 22nd,
2016 Council meeting; and further,
6) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
9. AWARD
OF RFP 271-R- 15 CONTRACT
ADMINISTRATION AND CONSTRUCTION
INSPECTION SERVICES FOR WEST THORNHILL
FLOOD CONTROL IMPLEMENTATION PROJECTS
– PHASES 2A & 1C (7.12)
Report Attachment
A
Moved by Councillor Alex Chiu
Seconded by Councillor Alan Ho
1) That the report entitled “Award of RFP 271-R-15 Contract
Administration and Construction Inspection Services for West Thornhill Flood
Control Implementation Projects – Phases 2A & 1C” be received; and,
2) That the contract for Proposal 271-T-15 Contract Administration and
Construction Inspection Services for West Thornhill Flood Control
Implementation Projects – Phases 2A & 1C be awarded to the highest ranked,
second lowest priced Bidder, R.V. Anderson Associates Limited, in the amount of
$496,112.56, inclusive of HST; and,
3) That a 10% contingency in the amount of $49,611.25, inclusive of
HST, be established to cover any additional construction costs and that
authorization to approve expenditures of this contingency amount up to the
specified limit be in accordance with the Expenditure Control Policy; and,
4) That the contract administration services award in the amount of
$545,723.81 be funded from the following capital projects; 1)
058-6150-16210-005 “West Thornhill Flood Control Construction - Phase 2A” and 2)
053-5350-16246-005 “Watermain Construction and Replacement Program” as outlined
under the financial considerations section of this report; and further,
5) That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
Carried
10. AWARD
OF 047-S-16 JOINT PORTAL
HOSTING AND MANAGED SERVICES (7.12)
Report
There
was discussion regarding current internet band width and ability to increase
the size of files being received.
Moved by Councillor Alex Chiu
Seconded by Councillor Alan Ho
1) That the report entitled “Award of 047-S-16 Joint Portal Hosting and
Managed Services” be received; and,
2) That
the contract for Joint Portal Hosting and Managed Services P-15-118 through the
Region of York be awarded to the sole bidder, Compugen Inc., in the total
amount of $1,550,076 inclusive of HST for a five (5) year term;
a. Year 1: $303,751 inclusive of HST
b. Year 2: $306,834 inclusive of HST
c. Year 3: $309,965 inclusive of HST
d. Year 4: $313,147 inclusive of HST
e. Year 5: $316,379 inclusive of HST; and,
3) That the contract for the Joint Portal
Hosting and Managed Services be shared equally (50/50) between the Regional
Municipality of York and the City of Markham on 50% cost sharing basis; and,
4) That Markham’s share of the contract
for Joint Portal Hosting and Managed Services in the total amount of
$775,038.00 inclusive of HST be funded annually from the Computer Software
Agreement account (account # 400-400-5361);
a. Year 1: $151,876 inclusive of HST
b. Year 2: $153,417 inclusive of HST
c. Year 3: $154,982 inclusive of HST
d. Year 4: $156,573 inclusive of HST
e. Year 5: $158,190 inclusive of HST; and,
5) That a purchase order in the amount of
$775,038 inclusive of HST be issued to Regional Municipality of York to cover
the City’s 50% contribution of the Joint Portal Hosting and Managed Services;
and,
6) That this report be taken to March 22,
2016 Council meeting; and further,
7) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
11. SUMMARY OF 2015 REMUNERATION
AND EXPENSES FOR COUNCILLORS AND
APPOINTEES TO BOARDS (7.0)
Report Appendix
A Appendix
B
The
Committee discussed the following relative to the remuneration and expenses for
Councillors and appointees to the Board:
·
Include more information with Councillor's "training, seminars and
conferences"
·
Can and/or should the Councillor's "promotion and advertising"
expenses be separated
·
Is Committee of Adjustments payment on a full calendar year?
Moved
by Councillor Alex Chiu
Seconded
by Councillor Alan Ho
1) That the report titled “Summary of 2015 Remuneration and Expenses for
Councillors and Appointees to Boards” be received; and,
2) That Staff be authorized and directed to do all things necessary to give
effect to this resolution.
Carried
12. STAFF AWARDED CONTRACTS FOR
THE MONTH OF FEBRUARY 2016 (7.12)
Report
The
Committee discussed the following:
·
280-Q-15 Sliding Doors Retrofit at Various Community Centres
·
007-T-16 Rehabilitation of Two Culverts
·
073-S-16 Human Resource Information System (HRIS) Conversion and
Implementation
Moved
by Mayor Frank Scarpitti
Seconded
by Regional Councillor Nirmala Armstrong
1) That
the report entitled “Staff Awarded Contracts for the Month of February 2016” be
received; and,
2) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
13. EMERALD
ASH BORER 2015
YEAR END SUMMARY (5.0)
Presentation Report
Barb Rabicki, Director, Operations delivered a PowerPoint presentation
providing an update regarding the Emerald Ash Borer 2015.
The Committee discussed the following relative to the Emerald Ash
Borer:
·
Concern with steep slopes and stability of banks in areas such as Pomona
Mills Park
·
Prevention of invasive species
·
Need for further public education and communication
·
Consider creating written agreements with Rouge National Park
(Provincial Government), and other agencies such as Toronto and Region
Conservation Authority (TRCA) outlining the responsibility of the municipality
·
Anticipated timelines
The Committee thanked staff for all their great accomplishments to date
with respect to the Emerald Ash Borer program including tree removals, tree
replanting, stump grinding, etc and remaining on budget.
Moved by Regional Councillor Jim Jones
Seconded by Councillor Valerie Burke
1) That the presentation by Ms. Barb Rabicki, Director,
Operations entitled “Emerald Ash Borer 2015 Year
End Update/2016-17 Action Plan,” be received; and,
2) That
the staff report dated February 29, 2016 entitled “Emerald Ash Borer 2015 Year
End Summary” be received; and further,
3) That
staff be authorized and directed to do all things necessary to give effect to
this resolution
Carried
14. WASHINGTON STREET PROPOSED PARKING
PROHIBITION (2.17)
Report Attachment
A Attachment
B Attachment
C
The
Committee stated concerns with the parking prohibition on Washington
Street. Staff advised that this
prohibition is to address safety issues.
The Committee suggested that staff investigate other alternatives for
parking such as using the arena parking lot as a parking area or a three hour
limit for parking on the streets.
Moved
by Councillor Karen Rea
Seconded
by Councillor Don Hamilton
1) That the report entitled “Washington
Street Proposed Parking Prohibition,” be received; and,
2) That Schedule “C” of Parking By-law 2005-188 be amended to
restrict parking on the east side of Washington Street, between Highway 7 and
Joseph Street; and,
3) That the Operations Department be directed to install the
appropriate signs at the subject
locations, funded through the Operations Department account # 061-5350-15238-005;
and,
4) That the Parking Control
Department be directed to enforce the parking prohibition upon installation of
the signs and passing of the by-law; and further,
5) That staff be authorized and
directed to do all things necessary to give effect to this resolution.
Carried
15. INSTALLATION
AND OPERATION OF A
DOME AT MOUNT JOY ARTIFICIAL TURF FIELD (6.3)
Memo Extract Report
There was brief discussion regarding the potential
of expanding the soccer dome.
Moved by Councillor Don Hamilton
Seconded by Councillor Karen Rea
1) That
the memorandum dated March 14, 2016 titled "Follow Up: Installation and Operation of a Dome at Mount
Joy Artificial Turf Field", be received; and,
2) That
Council approve the execution of a lease agreement with Ed Skrobal – NewCo.
over a 20 year period from October 2016 to April 2035 to acquire, install,
operate and maintain a dome at Mount Joy Artificial Turf field annually for 7
months October 1st to April 30th; and,
3) That the funding for the installation of the services, to a maximum
amount of $195,000 be up fronted by the City from the Life Cycle Replacement
and Capital Reserve fund to be repaid by NewCo. through the annual lease payment;
and,
4) That NewCo. to pay the City an annual land lease payment of $35,000
indexed by 2% annually for the term of the lease agreement with NewCo; and,
5) That Council authorize the Mayor and Clerk to execute an agreement with
NewCo. in a form satisfactory to the City Solicitor and the Chief
Administrative Officer for the acquisition, installation, operation, and
maintenance of the dome at Mount Joy Artificial Turf Field; and further,
6) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
16. ESTABLISHMENT
OF COUNCIL COMMITTEE FOR THE
RECRUITMENT OF DEPUTY FIRE
CHIEF (16.24)
Memo
Brenda Librecz, Commissioner of Community & Fire Services
summarized the details outlined in the memo.
There was discussion regarding whether there should be more than four
members of Council appointed to the recruitment committee. It was suggested that Councillor Campbell be
appointed to the recruitment committee.
Deputy Mayor Jack Heath suggested having his position replaced by
Councillor Campbell. Regional Councillor
Nirmala Armstrong requested to also be appointed to the recruitment committee.
Moved by Deputy Mayor Jack Heath
Seconded by Mayor Frank Scarpitti
1) That
the memorandum dated March 10, 2016 titled "Establishment of Council
Committee for the Recruitment of Deputy Fire Chief" be received; and,
2) That the following Senior Staff be appointed to a recruitment
committee: Andy Taylor, Chief Administrative Officer,
Fire Chief Dave Decker, Brenda Librecz, Commissioner of Community & Fire
Services and Human Resource Representative to undertake the recruitment
of Deputy Fire Chief; and further,
3) That
the following Council Members be appointed to a recruitment committee: Mayor Frank Scarpitti, Regional Councillor Nirmala Armstrong,
Councillor Alan Ho, Councillor Colin Campbell and Councillor Alex Chiu
to undertake the recruitment of the Deputy Fire Chief.
Carried
17. CELEBRATE MARKHAM GRANT PROGRAM
– APRIL 1, 2016 - MARCH 31, 2017 - FUNDING
APPROVALS (7.6)
Report
The
Committee discussed the following relative to the Celebrate Markham Grant
Program Funding Approvals (April 1, 2016 to March 31, 2017):
·
Table Tennis
Canada proposed funding of $10,000
·
Clarkson Cup being
held in Ottawa this year instead of Markham
·
Thornhill Village
Festival funding request
·
Should the
Thornhill Village Festival be provided additional funding
·
Reduction in
funding amount for Tourism Markham/Information Markham
·
Should Tourism
Markham be provided an additional $1,000
·
Change the word
"align" to "integrated" in clause 7
There was
discussion regarding whether there is an expectation that funding received will
be on-going. Staff noted that funding is
based on the merits of their application.
Moved by
Councillor Don Hamilton
Seconded by
Mayor Frank Scarpitti
1) That
the report titled, “Celebrate Markham Grant Program – April 1, 2016 - March 31,
2017 Funding Approvals” be received;
and,
2) That Council approve the
recommendations of the Interdepartmental Staff Review Committee to fund 34
Celebrate Markham applicants, totaling $137,500, as identified in Attachments
1, 2, 3 and 4; and,
3) That the following Celebrate Markham
grants be approved for the Cultural Events and
Programs Category (as per Attachment 1):
i) Markham Federation of Filipino
Canadians be awarded $3,500 for Independence Day Celebration;
ii) Vedic Cultural Centre Organization be
awarded $2,500 for South Asian
Heritage Month Celebration at the Vedic Centre;
iii) Unionville Theatre Company be awarded
$4,500 for 2017 Live Theatre Production at Flato Theatre, subject to providing
an Outcome/Financial report on the Celebrate Markham grant provided in the
previous funding cycle from January 1 to March 31, 2016 for the 2016 Little Mermaid
production;
iv) Unionville Village Conservancy &
Stiver Mill Farmers' Market be awarded $4,500 for Stiver Mill Farmers' Market;
v) Unionville Presents Thursday Nights at
the Bandstand be awarded $5,000 for Summer Live/Free Concert Series - Thursday Night
Unionville Millennium Bandstand;
vi) Cherish Integrated Services be awarded
$4,000 for Cherish's One and Only Artfest;
vii) Markham Concert Band be awarded $4,000
for Unionville Concert Sundays;
viii) The Society for Thornhill Preservation be
awarded $5,000 for the Thornhill Wheatsheaf
Festival;
ix) Sing Fai Sports Club be awarded $2,500 for opening ceremonies at the Sing Fai Asian Community Games;
x) Markham Fair & East York
Agricultural Society be awarded
$4,500 for Markham Fair Harvest
Moon Festival; and,
4) That the following Celebrate Markham
grants be approved for the Major Community Festivals Category
(as per Attachment 2):
i) Markham Jazz Festival be awarded $10,000 for Markham Jazz Festival;
ii) Markham Rotary Club Foundation be awarded $5,000 for Markham RibFest;
iii) Markham Village Music Festival be awarded $10,000 for Markham Village Music Festival on Main Street and Morgan
Park;
iv) Power Unit Youth Organization be awarded $10,000 for Night It Up!;
v) Federation of Chinese Canadians in
Markham be awarded $10,000 for Taste of Asia Festival, subject to
providing an Outcome/Financial report on the Celebrate Markham grant provided
in the 1st funding cycle under the new Program for the 2016 Lunar
New Year event;
vi) Unionville Festival be awarded $10,000 for
the Unionville Festival 2016; and,
5) That the following Celebrate Markham grants be
approved for the Seniors’ Clubs Category (as per
Appendix 3):
i) Middlefield Seniors' Wellness Club be
awarded $2,000 for Middlefield Seniors';
ii) Angus Glen Older Adults be awarded
$3,000 for Club Sound Equipment;
iii) Markham
Sunglow Seniors be awarded $1,000 for Seniors Healthy Life;
iv) Markham XiangHe Club be awarded $1,000
for Happy and Healthy Seniors;
v) Boxgrove Seniors be awarded $1,000 for Enhancing
the Life of Seniors;
vi) Paradise Senior Association of Markham
be awarded $1,000 for Seniors' Social Activities - Victoria Park Square;
vii) Markham United Senior and Family
Association be awarded $1,000 for Physical and Emotional Wellness Program;
viii) Seniors' Enrichment Centre be awarded
$1,000 for Celebrating SEC;
ix) Armadale Punjabi Seniors be awarded
$1,000 for Summer Mela;
x) Seniors' Association be awarded $1,000
for Seniors Winter Activities Ward 6;
xi) Canada One Network be awarded $2,000 for
Canada One Seniors; and
xii) Markham Tamil Seniors be awarded $1,000
for Meetings at Armadale CC; and,
6) That the following Celebrate Markham
grants be approved for the Sport Events Category
(as per Appendix 4):
i) Pickleball Association of Ontario
(PAO) be awarded $2,000 for PAO annual Provincial Championship;
ii) MUMBA Basketball be awarded $5,000 for MUMBA Basketball Ontario
Provincial Cup;
iii) Markham District Baseball Association be awarded $5,000 for Ontario Baseball Association Provincial
Championships;
iv) Markham Speed Skating Club be awarded $2,000 for Angus Glen CC Regional Race Meet;
v) Table Tennis Canada be awarded $10,000 for 2016 International Table Tennis
Federation North American Olympic Qualification Tournament; and,
7) That Tourism Markham/Information Markham be
awarded $2,500 for website design/content and be integrated
with the “Destination Markham” Strategic Initiative by 2017; and,
8) That subject
to approval by Council, this Staff report showing recommended applications be
posted on the Celebrate Markham website for applicant’s and the public’s
information, along with Council’s resolution; and,
9) That an
additional Celebrate Markham application intake be held in April/May 2016 to
address transition to the new system for the period October 1, 2016 to March
31, 2017; and,
10) That the
remaining funds be held until the end of 2016 and be used to assist with
transitioning to the revised Celebrate Markham Program, including funding
grants resulting from the additional application intake to be held in April/May
2016 and to improve processing applications as noted in recommendation 11
below; and,
11) That Staff
investigate the use of software and development of an improved website to
better manage application processing, as well as improve the efficiency,
tracking and reporting on Celebrate Markham applications using remaining 2016
Program funds, or funds identified as part of the 2017 budget process; and
further,
12) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
18. MARKHAM TENNIS CLUBHOUSE RECONSTRUCTION
(5.0)
Report Attachment
A
Moved by Councillor Don Hamilton
Seconded by Regional Councillor Nirmala
Armstrong
1) That
the report “Markham Tennis Clubhouse Reconstruction” be received; and,
2) That
Council approve reconstruction of the Markham Tennis Clubhouse to a maximum
cost of $150,000; and,
3) That
the reconstruction cost be equally shared by the City and Markham Tennis Club,
with maximum contribution of $75,000 from the Markham Tennis Club; and,
4) That
the City provide an interest free loan to the Markham Tennis Club equivalent to
50% of the reconstruction cost to a maximum amount of $75,000 to be paid back
in 20 years with no interest; and,
5) That
the Markham Tennis Club commence repayment of the loan in May 1, 2017, the
first year the clubhouse will be ready for use; and,
6) That
Council authorize the Mayor and Clerk to execute an agreement with the Club in
a form satisfactory to the City Solicitor and Chief Administrative Officer for
the repayment related to the reconstruction of the clubhouse; and further,
7) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
19. CANADA 150 COMMUNITY INFRASTRUCTURE
PROGRAM (7.6)
Report
Brenda
Librecz, Commissioner of Community & Fire Services summarized the details
outlined in the report.
There was
brief discussion regarding the location of the Benjamin Thorne Tribute.
Moved by Councillor Valerie
Burke
Seconded by Mayor Frank
Scarpitti
1) That the report,
“Canada 150 Community Infrastructure”, be received; and,
2) That the City of
Markham proceed with Rehabilitation of Veterans
Square and Cenotaph in Historic Markham Village – Phase 1, and enter
into a contribution agreement for federal funding up to a total of $950,000
under the Canada 150 Community Infrastructure Program; and,
3) That the Rehabilitation of Veterans Square and Cenotaph in Historic Markham
Village – Phase 1 be funded from project #16034 “Markham Village
Library Square – Phase 1 Construction” in the amount of $1,933,400 which
consists of the following funding sources:
Development
Charges in the amount of $885,060, and
Non-DC Growth in
the amount of $98,340; and
Canada 150 grant
of up to $950,000, subject to eligible cost conditions; and,
4) That the City of
Markham proceed with Improvement of Main
Entrance to Thornhill Community Centre with Benjamin Thorne Tribute,
and enter into a contribution agreement for federal funding up to a total of
$133,571 under the Canada 150 Community Infrastructure Program; and,
5) That the Improvement of Main Entrance to Thornhill Community Centre with
Benjamin Thorne Tribute be funded from project #15112 “Culture
Public Art” and project #16078 “Culture Public Art Program” in the amount of
$500,571 which consists of the following
funding sources:
$150,000 to be
funded from capital project #15112 “Culture Public Art”
$350,571 to be
funded from capital project #16078 “Culture Public Art Program” which includes
Canada 150 grant of up to $133,571, subject to eligible cost conditions; and,
6) That the Mayor and City
Clerk be authorized to execute both contribution agreements, in a form and
content satisfactory to the City Solicitor and Commissioner of Community &
Fire Services and the Commissioner of Development Services; and,
7) That the Culture
Department undertake a call and/or direct commission as per the process
identified in the Public Art Policy to commission an artist to design the
Benjamin Thorne monument; and,
8) That Staff proceed with
tendering, and tender award as required for Phase 1 of the Veterans Square and
Cenotaph rehabilitation and associated landscape works; and,
9) That the Culture
Department undertake a national competition call as per the process identified in
the Public Art Policy to commission an artist to redesign the Markham Cenotaph,
with support from the Markham District Veterans Association (MDVA); and,
10) That the Chief
Administrative Officer be delegated the authority to award the construction
tender to the successful bidder provided that the project is within budget or
can be made to come within budget through selected scope changes and/or
corresponding price adjustments and/or budget allocation changes; and,
11) That the Director of
Planning and Urban Design, or designate, be delegated authority for Site Plan
Approval, if required; and further,
12) That Staff be authorized
and directed to do all things necessary to give effect to this resolution.
Carried
20. GRAFFITI ON ELECTRICAL BOXES (2.16)
Councillor Karen Rea requested that staff send a formal message to the
utility companies to ensure that graffiti is removed off their
electrical/transformer boxes.
21. IN-CAMERA MATTERS (16.24, 13.7& 8.6)
Moved by Councillor Don Hamilton
Seconded by Councillor Karen Rea
That, in accordance with Section 239 (2) of
the Municipal Act, General
Committee resolve into an in-camera session to discuss the following
confidential matters (2:42 PM):
(1) PERSONAL
MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD
EMPLOYEES (BOARD/COMMITTEE APPOINTMENT) (16.24)
[Section 239 (2)
(b)]
(2) PERSONAL MATTERS ABOUT AN IDENTIFIABLE
INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (13.7)
[Section 239 (2)
(b)]
(3) PROPOSED OR PENDING
ACQUISITION OR DISPOSITION OF LAND BY
THE MUNICIPALITY
OR LOCAL BOARD (WARD 2) (8.6)
[Section 239 (2) (c)]
Carried
Moved by Regional Councillor Jim Jones
Seconded by Regional Councillor Nirmala
Armstrong
That the General Committee rise from the in-camera
session (3:37 PM).
Carried
Committee consented to forward the following
items to the March 22, 2016 Council meeting.
(1) PERSONAL MATTERS ABOUT
AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES
(BOARD/COMMITTEE APPOINTMENT) (16.24)
[Section 239 (2)
(b)]
(2) PERSONAL
MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD
EMPLOYEES (13.7)
[Section 239 (2)
(b)]
(3) PROPOSED OR PENDING ACQUISITION OR
DISPOSITION OF LAND BY
THE MUNICIPALITY OR LOCAL BOARD (WARD 2)
(8.6)
[Section 239 (2) (c)]
Adjournment
Moved by Councillor Alex Chiu
Seconded by Councillor Logan Kanapathi
That the General
Committee meeting adjourn at 3:37 PM.
Carried