GENERAL COMMITTEE
April 8, 2013
Meeting No. 9
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
|
Andy
Taylor, Chief Administrative Officer
Catherine
Conrad, City Solicitor
Jim
Baird, Commissioner of Development Services
Brenda
Librecz, Commissioner of Community & Fire Services
Trinela
Cane, Commissioner of Corporate Services
Paul Ingham, Director, Operations
Nasir
Kenea, Chief Information Officer
Joel Lustig,
Treasurer
Alex Moore, Manager
of Purchasing
Mark Visser, Senior Manager,
Financial Strategy and Investment
Alan Brown, Director of Engineering
David Porretta, Traffic Operations Supervisor
Alida
Tari, Council/Committee Coordinator
|
|
The General Committee convened at the hour of 9:04 a.m. with Councillor
Carolina Moretti in the Chair; Councillor Alex Chiu Chaired Community Services
related items and Councillor Valerie Burke Chaired Environment and
Sustainability related items.
The General Committee recessed at 11:47 a.m. and reconvened at 1:24 p.m.
DISCLOSURE OF
INTEREST
None disclosed.
1. DEVELOPMENT CHARGES UPDATE (7.11)
Presentation
Mark Visser,
Senior Manager, Financial Strategy and Investment and Craig Binning, Partner,
Hemson Consulting delivered a PowerPoint presentation providing an update
relative to the Development Charges.
There was considerable
discussion regarding whether the public meeting presentation should include the
proposed one apartment rate or a separate small/large apartment rate. The Committee suggested that the public
information meeting include an effective date for the recommended changes.
The Committee
inquired about the continuing discussions with the development industry
relating to merging, eliminating and deferring some ASDC's. Staff advised that they will be reporting
back on this once they have sufficient information.
There was
discussion regarding any potential tax implications and the sub-committee
recommendation regarding no transition policy.
Moved by Deputy
Mayor Jack Heath
Seconded by
Councillor Alex Chiu
1) That the presentation by Mr. Craig
Binning, Partner, Hemson Consulting and Mr. Mark Visser, Senior Manager, Financial
Strategy and Investments entitled “Development Charges Update,” be received;
and,
2) That Council provide
approval for staff to call a Development Charge Public Meeting on May 13, 2013
as required by the Development Charges
Act, 1997; and,
3) That staff be directed to present differentiated rates for
small and large apartment units at the Public Meeting; and,
4) That staff be directed to consider a no transition policy
due to the adverse financial impact to the City; and further,
5) That Staff be authorized and
directed to do all things necessary to give effect to this resolution.
CARRIED
2. MINUTES OF THE MARCH 18, 2013
GENERAL COMMITTEE (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Regional Councillor Gord Landon
1)
That the Minutes of the March
18, 2013 General Committee be confirmed.
CARRIED
3. MINUTES OF THE FEBRUARY 20, 2013
ACCESSIBILITY COMMITTEE (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Regional Councillor Gord Landon
1) That the Minutes of the February 20,
2013 Accessibility Committee be received for information purposes.
CARRIED
4. MINUTES OF THE FEBRUARY 20, 2013
ANIMAL CARE COMMITTEE (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Regional Councillor Gord Landon
1) That the Minutes of the
February 20, 2013 Animal Care Committee be received for information purposes.
CARRIED
5. MINUTES OF THE JANUARY 17, 2013
BOARD OF MANAGEMENT
MARKHAM VILLAGE BUSINESS
IMPROVEMENT AREA COMMITTEE (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Regional Councillor Gord Landon
1) That the Minutes of the January 17,
2013 Board of Management Markham Village Business Improvement Area Committee be
received for information purposes.
CARRIED
6. MINUTES OF THE JANUARY 29, 2013
BOARD OF MANAGEMENT
UNIONVILLE BUSINESS
IMPROVEMENT AREA (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Regional Councillor Gord Landon
1) That the Minutes of the January 29,
2013 Board of Management Unionville Business Improvement Area be received for
information purposes.
CARRIED
7. MINUTES OF THE FEBRUARY 6, 2013
CANADA DAY COMMITTEE (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Regional Councillor Gord Landon
1) That the Minutes of the February 6,
2013 Canada Day Committee be received for information purposes.
CARRIED
8. MINUTES OF THE MARCH 25, 2013
BUDGET SUB-COMMITTEE
- CELEBRATE MARKHAM GRANTS (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Regional Councillor Gord Landon
1) That the Minutes of the March 25, 2013
Budget Sub-Committee - Celebrate Markham Grants be received for information
purposes; and,
2) That Council endorse the following
resolutions made at the March 25, 2013 Budget Sub-Committee - Celebrate Markham
Grants Meeting:
i) That $4,000 from
the 2013 Celebrate Markham Grant Program be allocated to the Tamil Heritage/
Thai Pongal/Tamil New Year’s Celebration; and,
ii) That $5,000 from the
2013 Celebrate Markham Grants Program be allocated to the Markham BIA, Unity
Festival; and further,
iii) That the remaining
2013 Celebrate Markham Grants be allocated as follows:
Senior’s
Hall of Fame
|
$2,000
|
South
Asian Heritage Celebration
|
$3,000
|
Markham
Village Music Festival
|
$10,000
|
Markham
Federation of Filipino Canadians
|
$2,500
|
Unionville
Festival
|
$10,000
|
Taste
of Asia Festival
|
$15,000
|
Canada
Day Celebrations
|
$44,775
|
Markham
Rotary Ribfest
|
$6,000
|
Nigh-It-Up
|
$5,000
|
Thursday
Night Summer Music Series –Unionville Bandstand
|
$2,500
|
Doors
Open Markham
|
$9,500
|
Markham
Concert Band
|
$4,500
|
Markham
Jazz Festival
|
$10,000
|
RBC
Markham Milliken Children’s Festival
|
$13,250
|
Remington
Markham International Sedan Chair Challenge
|
$1,500
|
Thornhill
Festival
|
$10,000
|
Senior’s
Extravaganza
|
$1,200
|
Markham
Santa Claus Parade
|
$16,500
|
Unionville
Old Tyme Christmas Parade
|
$6,500
|
Markham
Arts Council
|
$19,000
|
Tourism
Markham
|
$5,000
|
Seniors
Advisory Committee
|
$2,848
|
Seniors
Clubs
|
$21,000
|
CARRIED
9. MINUTES OF THE FEBRUARY 21, 2013
ENVIRONMENTAL ADVISORY COMMITTEE (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Regional Councillor Gord Landon
1) That the Minutes of the February 21,
2013 Environmental Advisory Committee be received for information purposes.
CARRIED
10. MINUTES OF THE JANUARY 28, 2013
PUBLIC LIBRARY BOARD ANNUAL
GENERAL MEETING (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Regional Councillor Gord Landon
1) That the Minutes of the January 28,
2013 Public Library Board Annual General Meeting be received for information
purposes.
CARRIED
11. MINUTES OF THE JANUARY 28, 2013
AND FEBRUARY 25, 2013 PUBLIC
LIBRARY BOARD (16.0)
January February
Moved
by Councillor Alex Chiu
Seconded
by Regional Councillor Gord Landon
1) That the Minutes of the January 28,
2013 and February 25, 2013 Public Library Board be received for information
purposes.
CARRIED
12. MINUTES OF THE SEPTEMBER 26, 2012
PUBLIC REALM ADVISORY COMMITTEE (16.0)
Minutes
There was discussion
regarding the possibility of converting the pond at the City of Markham Civic
Centre to a splash pad.
Moved by Councillor
Alex Chiu
Seconded by Regional
Councillor Gord Landon
1) That the Minutes of the September 26
2012 Public Realm Advisory Committee be received for information purposes.
CARRIED
13. MINUTES OF THE DECEMBER 11, 2012
SENIORS ADVISORY COMMITTEE (16.0)
Minutes
Moved by Councillor
Alex Chiu
Seconded by Regional
Councillor Gord Landon
1) That the Minutes of the December 11,
2012 Seniors Advisory Committee be received for information purposes.
CARRIED
14. MINUTES OF THE JANUARY 9 2013 &
FEBRUARY 6, 2013 THE FRIENDS OF
THE MARKHAM MUSEUM
FOUNDATION BOARD (16.0)
January February
Moved by Councillor
Alex Chiu
Seconded by Regional Councillor Gord Landon
1) That the Minutes of the January 9, 2013
and February 6, 2013 The Friends of the Markham Museum Foundation Board be
received for information purposes.
CARRIED
15. MINUTES OF THE MARCH 21, 2013
VICTORIA SQUARE COMMUNITY
CENTRE BOARD (16.0)
Minutes
The Committee inquired whether bicycle
owners from Toronto who park in the lot at the Victoria Square Community Centre
are being ticketed. Staff advised that
they will clarify with By-law staff and send an e-mail to Members of Council.
Moved by Councillor
Alex Chiu
Seconded by Regional Councillor Gord Landon
1) That the Minutes of the March 21, 2013
Victoria Square Community Centre Board be received for information purposes.
CARRIED
16. STAFF AWARDED CONTRACTS FOR
THE MONTH OF FEBRUARY 2013 (7.12)
Report
There was discussion regarding the remaining
balance of $31,816.76 relative to the "289-T-10 Short Term Rental of
Vehicles - Contract Extensions."
Staff advised that they will review it and look at whether there is a
better way to present it.
Moved by Councillor Alex Chiu
Seconded by Regional Councillor Gord Landon
1) THAT
the report entitled “Staff Awarded Contracts for the Month of February 2013” be
received; and,
2) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
17. 2013 UNIONVILLE BUSINESS IMPROVEMENT AREA
AND MARKHAM VILLAGE BUSINESS IMPROVEMENT
AREA OPERATING BUDGETS (7.4)
Report Exhibit
I Exhibit
II Exhibit
III Exhibit
IV
Moved by Councillor
Alex Chiu
Seconded by Regional Councillor Gord Landon
1) That the report
entitled “2013 Unionville Business Improvement Area and Markham Village
Business Improvement Area Operating Budgets” dated April 8, 2013 be received;
and,
2) That the 2013 Operating Budget in the
amount of $236,016 for the Unionville Business Improvement Area (UBIA) be
approved; and,
3) That the 2013 Operating Budget in the
amount of $304,208 for the Markham Village Business Improvement Area (MBIA) be
approved; and,
4) That the
Special Tax Rate levy, in the amount of $205,982 for the UBIA members and
$215,327 for the MBIA members be included in the 2013 Tax Levy By-law; and
further,
5) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
18. ANNUAL FIELD AGREEMENT
–YORK REGION DISTRICT SCHOOL BOARD (6.4)
Report
Moved by Councillor Carolina Moretti
Seconded by Councillor Colin Campbell
1) That the report
titled Annual Field Agreement- York Region District School Board be received;
and;
2) That the
Commissioner of Community and Fire Services be authorized to execute the Annual
Field Agreement- York Region District School Board of Education; and further
3) That staff be
directed to do all things necessary to give effect to this resolution.
CARRIED
19. REQUEST FOR PROPOSAL 011-R-13 EXTERNAL
PROJECT MANAGEMENT SERVICES FOR THE
SOUTH EAST COMMUNITY CENTRE
& LIBRARY PROJECT (7.12)
Report
The Committee consented to have this recommendation placed on the April
22, 2013 General Committee agenda for consideration.
1) That the report
entitled “Request for Proposal 011-R-13 External Project Management Services
for the Southeast Community Centre & Library Project” be received; and,
2) That External
Project Management Services for the Southeast Community Centre & Library
Project be awarded to the highest ranked / lowest priced bidder, PRISM Partners
Inc., in the amount of $378,100.00, Input Tax Credit (ITC) eligible for HST
exemption; and,
3) That a
contingency in the amount of $75,620.00,
ITC eligible for HST exemption, be established to cover any additional
consultants costs, and Staff be
authorized to approve the expenditure of this contingency in accordance with
the City of Markham’s Expenditure Control Policy; and,
4) That the award
be funded from the South East Community Centre & Library External Project
Manager Consultant Services 2012 Capital Account #70-5350-12420-005; and
further,
5) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
20. MARKHAM FIRE & EMERGENCY SERVICES
2012 ANNUAL REPORT (7.15)
Report Annual
Report
Moved by Councillor
Carolina Moretti
Seconded by Councillor
Colin Campbell
1) That the 2012 Annual Report from the
Markham Fire and Emergency Services (MFES) be received; and,
2) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
21. REELWORLD FILM FESTIVAL
- MARKHAM PARTNERSHIP (6.5)
Report
Staff provided the
Committee with further details of Markham's role relative to the Reel World
Film Festival.
Moved by Councillor
Carolina Moretti
Seconded by Councillor
Colin Campbell
1) That the City of Markham support a partnership to host a REELWorld
Film Festival in 2014 in Markham; and,
2) That Markham establish REELWorld
Markham Advisory Committee to support the development of the program in 2014;
and,
3) That
the Culture Department provides regular status reports on progress; and
further,
4) That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
CARRIED
22. LUNCH PERIOD SCHOOL CROSSING GUARD
SERVICE REVIEW (3.16)
Presentation Report Attachment
A
Attachment
B Attachment
C
David Porretta, Traffic Operations Supervisor
delivered a PowerPoint presentation providing an update regarding Lunch Period
School Crossing Guard Review. Staff
pointed out that the main purpose of this review is to ensure efficiencies with
resources are achieved and that the resources be used in areas that are needed
such as new school cross guard services.
There was brief discussion regarding any potential issues
with respect to recruitment if the lunch hour service is removed.
The Committee discussed the Safety Patrol Program
offered by York Regional Police for schools that request it.
Moved by Councillor Don Hamilton
Seconded by Councillor Logan Kanapathi
1) That the report entitled “Lunch Period School Crossing Guard Service Review”, be received; and,
2) That the presentation entitled “Lunch Period School Crossing Guard
Service Review Update”, be received; and,
3) That lunch period school crossing guard services be discontinued at
21 locations, as identified in
Attachment “B”, as of June 30, 2013; and,
4) That the 2014 Operating Budget for school crossing guard services be
adjusted accordingly; and,
5) That staff notify all affected schools of the discontinued school
crossing guard services during the lunch period; and,
6) That the schools being provided with
lunch period crossing guard services with minimal pedestrian activity consider
the School Safety Patroller Program as an alternative; and,
7) That all future requests for crossing
guard services be assessed using the “Ontario Traffic Council (OTC) School
Crossing Guard Guide”; and further,
8) That staff be authorized and directed to do all things necessary to
give effect to this resolution.
CARRIED
23. CLEAR BAG PROGRAM LAUNCH
– EDUCATION AND PROMOTION STRATEGY (5.1)
Report
Moved by Councillor Alex Chiu
Seconded by Councillor Colin Campbell
1) That the report
entitled “Clear Bag Program Launch -Education and Promotion Strategy” be received;
and,
2) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
NEW BUSINESS
There was no new business.
24. IN-CAMERA MATTERS (10.0)
Moved by
Councillor Don Hamilton
Seconded by
Councillor Colin Campbell
That, in accordance
with Section 239 (2) of the Municipal
Act, General Committee resolve into an in-camera session to discuss the
following confidential matters (11:41 a.m.):
1) A proposed or pending acquisition or
disposition of land by the municipality or local board.
[Section
239 (2) (c)]
CARRIED
Moved by Councillor Valerie Burke
Seconded by Councillor Howard Shore
That the General Committee rise from the in-camera session (11:47
a.m.)
CARRIED
ADJOURNMENT
Moved by Councillor
Alex Chiu
Seconded by
Councillor Valerie Burke
That the General
Committee meeting adjourn at 1:25 p.m.
CARRIED