Electronic General Committee Meeting
Revised Agenda
Revised Items are Italicized.

Meeting Number: 6
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Please bring this General Committee Agenda to the Council meeting on April 20, 2021.


    1. That the minutes of the March 22, 2021 General Committee meeting be confirmed.

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

    1. That the following communications dated March 24, 2021 from York Region be received for information purposes:
      1. Regional Official Plan Update - Policy Directions Report
      2. Proposed 2051 Forecast and Land Needs Assessment
      3. Bradford Bypass Project - Regional Response to the Impact Assessment Agency of Canada
      4. GTA West Transportation Corridor Project - Regional Response to the Impact Assessment Agency of Canada

S. Neville, ext. 2659 and K. Ross, ext. 2126

    1. That the report titled “Development Charges December 31, 2020 Reserve Balances and Annual Activity of the Accounts” be received by Council as required under Section 43(1) of the Development Charges Act, 1997, as amended; and further,

    2. That staff be directed to do all things necessary to give effect to this report.

S. Neville, ext. 2659 and K. Ross, ext. 2126

Note: Mark Visser, Senior Manager Strategy Innovation & Investments, Financial Services, will provide a presentation on this matter.

    1. That the Development Charges Background Study Update presentation be received.

C. Kakaflikas, ext. 6590 and D. De Los Santos, ext. 3663

Note: Don De Los Santos, Manager, Small Business Centre, Culture and Economic Development, will provide a presentation on this matter.

    1. That the presentation entitled “Celebrate Markham Grant Program 2021-2022 Funding Cycle Status Update – Alternative Program Options and Implications”, be received; and,
    2. That Council approve the recommendations of the Interdepartmental Staff Review Committee as included in the attached PowerPoint; and further, 
    3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

R. Grech, ext. 2357 and F. Chan, ext. 3189

    1. That the report entitled “Award of Construction Tender 003-T-21 West Thornhill – Phase 3B Storm Sewer and Watermain Replacement” be received; and,
    2. That the contract for Tender 003-T-21 West Thornhill – Phase 3B Storm Sewer and Watermain Replacement be awarded to the lowest priced Bidder, Direct Underground Inc. in the amount of $4,263,945.97, inclusive of HST impact; and,
    3. That a 10% contingency in the amount of $426,394.60 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
    4. That the construction award in the amount of $4,690,340.57 ($4,263,945.97 + $426,394.60) be funded from the following capital projects:
      1. 058-6150-21164-005 “West Thornhill Flood Control Implementation - Phase 3B Construction”; and,

      2.  

        (b) 053-6150-21170-005 “Cast Iron Watermain Replacement – West Thornhill Phase 3B” as outlined under the financial considerations section in this report; and,

    5. That the remaining funds in project #21164 “West Thornhill Flood Control Implementation - Phase 3B Construction” in the amount $1,816,921.34 from the Stormwater Fee Reserve and the budget remaining in project #21170 “Cast Iron Watermain Replacement – West Thornhill Phase 3B” from the Waterworks Reserve in the amount of $1,065,105.09 will be returned to the original funding source; and,
    6. That a 5-year moratorium be placed on any major servicing and utility installation along restored areas including Johnston Street, Dove Lane, Ida Street, Wiarton Court, St. Andrews Court; and further,
    7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

R. Grech, ext. 2357 and F. Chan, ext. 3189

    1. That the report entitled “Award of Construction Tender 004-T-21 West Thornhill – Phase 4A Storm Sewer and Sanitary Sewer Upgrades” be received; and,
    2. That the contract for Tender 004-T-21 West Thornhill – Phase 4A Storm Sewer and Sanitary Sewer Upgrades be awarded to the lowest priced Bidder, GFL Infrastructure Group, in the amount of $12,477,267.18, inclusive of HST; and,
    3. That a 10% contingency in the amount of $1,247,726.72 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
    4. That the construction award in the amount of $13,724,993.90 ($12,477,268.18 + $1,247,726.72) be funded from the following capital projects:
      1. 058-6150-21165-005 “West Thornhill Flood Control Implementation - Phase 4A Construction”; and,

      2.  

        053-5350-21172-005 “Royal Orchard Sanitary Sewer Upgrades (West Thornhill Phase 4A)” as outlined under the financial considerations section in this report; and,

    5. That the remaining funds in project #21165 “West Thornhill Flood Control Implementation - Phase 4A Construction” in the amount of $4,091,337.96 will not be required from the Stormwater Fee Reserve and the budget remaining in project #21172 “Royal Orchard Sanitary Sewer Upgrades – West Thornhill Phase 4A Construction” in the amount of $7,186.76 will be returned to the waterworks reserve; and,
    6. That a 5-year moratorium be placed on any major servicing and utility installation along restored areas including Royal Orchard Blvd (from Pomona Creek to Bayview), Kirk Drive, Knotty Pine Trail, Augusta Court, Doral Gate and Blue Spruce Lane; and further,
    7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

  • Whereas the City of Markham is home to a large community of Tamil diaspora with over 21,000 living in Markham; and

    Whereas The City of Markham’s Tamil community has made significant contributions to business, culture, and art in the City of Markham; and

    Whereas the City of Markham acknowledges that during the Sri Lankan civil war thousands of Tamil civilians lost their lives; and

    Whereas the City of Markham condemns the demolition of a memorial site built in Sri Lanka at Jaffna University in 2019 which was dedicated to the Sri Lankan civilians who lost their lives in the Mullivaikkal at the end of their 26 year civil war in Sri Lanka ending in May of 2009; and

    Therefore the City of Markham will join with the Tamil diaspora in Markham to build a memorial in the shape of a waterfall or a garden for the Sri Lankan Tamils that lost their lives in Sri Lanka fighting a 26 year civil war; and

    Therefore this proposed memorial be built in collaboration with the Tamil people and the City of Markham; and

    Therefore the proposed memorial site be built as a waterfall or a Garden or another style memorial that meets Bylaw requirements and is located in a designated park in Ward 7 of Markham which has a large Tamil diaspora; and

    Therefore the funding for this initiative be arranged by the community through fundraising efforts within the community and once attained the City of Markham will provide a suitable size land for this initiative with installation of this initiative at no cost to the community; and

    Therefore this proposed designated site be in accordance with Markham City bylaws and with the Markham community.

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

  • That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

14.1
FINANCE & ADMINISTRATIVE ISSUES
 

14.1.1
GENERAL COMMITTEE CONFIDENTIAL MINUTES - MARCH 1, 2021 (16.0) [ Section 239 (2) (f)]
 

14.2.1
A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; REPORTING OUT OF REAL PROPERTY ACQUISITION (8.7) [SECTION 239 (2) (c)]
 

14.2.2
THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD; PROPOSED LEASE EXTENSION (8.2) [SECTION 239 (2) (a)]