General Committee
September 26, 2016
Meeting Number 14
Finance & Administrative Issues Community Services Issues
Chair: Deputy
Mayor Jack Heath Chair: Councillor
Alan Ho
Vice Chair: Councillor
Colin Campbell Vice
Chair: Councillor
Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor
Colin Campbell
Vice Chair: Councillor
Karen Rea Vice Chair: Regional Councillor
Nirmala Armstrong
Alternate formats are
available upon request.
Attendance
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Andy Taylor, Chief Administrative Officer
Trinela Cane, Commissioner of Corporate Services
Brenda Librecz, Commissioner of Community & Fire Services
Catherine Conrad, City Solicitor
Joel Lustig, Treasurer
Catherine
Conrad, Acting Director of Human Resources
Peter
Loukes, Director of Environmental Services
Claudia
Marsales, Senior Manager, Waste & Environmental
Management
Christy
Lehman, Licensing & Animal Services Coordinator
Catherine
Biss, Chief Executive Officer, Markham Public
Libraries
Andrea
Tang, Senior Manager, Financial Planning
Alex
Moore, Senior Manager, Purchasing & Accounts
Payable
Alida Tari, Council/Committee Coordinator
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The General Committee meeting convened at the
hour of 9:02 AM with Deputy Mayor Jack Heath in the Chair and Councillor Alan
Ho Chaired Community Services related items.
General Committee recessed at 1:02 PM and
reconvened at 1:52 PM.
Disclosure of Interest
None disclosed.
1. MUNICIPAL ELECTIONS ACT REVIEW
CITY OF MARKHAM COUNCIL (13.2)
Presentation
Kimberley
Kitteringham, City Clerk addressed the Committee advising that Diane Ploss,
Municipal Advisor and Tristin McCredie, Municipal Advisory, from the Ministry
of Municipal Affairs (MMA) will be delivering a presentation outlining the key
changes that have been passed with respect to the Municipal Elections Act.
Diane Ploss,
Municipal Advisor and Trisin McCredie, Municipal Advisor from the Ministry of
Municipal Affairs (MMA) delivered a PowerPoint presentation with respect to the
key changes to the Municipal Elections Act.
The Committee
discussed the following relative to the Ranked Ballots:
·
Can be very challenging with multi-member positions
·
Importance of obtaining the proper tabulating equipment that can
calculate the ranked ballots if a municipality chooses the option
·
Why impose ranked ballots on municipal governments, but not with
Provincial and Federal governments
The Committee
discussed the following regarding Campaign Finance:
·
The rules for campaign finance should be consistent at each level of
government (Municipal, Provincial and Federal)
·
Should have increased the nomination fee
·
Campaign finance provisions should be very clear that candidates
accepting money can not use personal bank accounts - in definitions use the
word "accepting" as well as "fund raising"
·
Should not permit any cash donations
·
Financial limits
The Committee
discussed the following with respect to Third Party Advertising:
·
Should not be permitted
·
If Unions, Corporation, etc are not permitted to donate then third party
advertising should not be treated any different
·
Auditors report - requested clarification as to whether it should be
part of the campaign expenses
·
Harmonize the rules with third party advertising with all levels of
government (Municipal, Provincial and Federal)
The Committee
discussed the following regarding the changes to the Election calendar:
·
Should have a shorter campaign period
·
Should permit a longer period for candidates to raise funds
·
May 1st - nomination and campaign period begins - need a better and more
specific definition of "campaign"
There was
discussion regarding areas that can't be imposed through the Clerk's process
such as eligibility requirements and nomination fees. It was noted that the municipality could not
create a higher standard than the Provincial standard for these areas.
The Committee
suggested that when staff report back to include some options with respect to
the rebate program such as that the contributor will only receive a rebate if
the candidate achieve a certain percentage of the votes.
Moved by
Councillor Logan Kanapathi
Seconded by
Mayor Frank Scarpitti
1) That the presentation provided by Diane
Ploss, Municipal Advisor, and Tristin McCredie, Municipal Advisor, Ministry of
Municipal Affairs titled "Municipal Elections Act Review – City of Markham
Council," be received.
Carried
2. MARKHAM
PUBLIC LIBRARY:
WORKING TOGETHER TO BUILD
MARKHAM'S FUTURE (3.19)
Presentation Handbook
Catherine Biss, Chief Executive Officer,
Markham Public Libraries addressed the Committee advising that members of the
Library Board are in attendance today and will be delivering a PowerPoint
presentation.
Markham Library Board members delivered a
PowerPoint presentation entitled "Working Together to Build Markham's
Future." The following Board
members presented: Alfred Kam, Marilyn
Aspevig, Lillian Tolensky, Pearl Mantell and Ben Hendriks.
The Committee inquired about Provincial Grants
that the Public Libraries receive. Staff
advised that they receive approximately $232,000 from the Provincial government
that goes into the operating budget. It
was noted that the Provincial Grant was capped many years ago. The Committee suggested that the Markham
Library Board put together a resolution with respect to the need to increase
the Province's public library operating grants.
There was discussion regarding the wide
variety of programs offered by the Public Libraries for toddlers, youth, young
adults, seniors, etc.
Moved by Councillor Alan Ho
Seconded by Regional Councillor Nirmala
Armstrong
1)
That the presentation
provided by Markham Public Library Board members titled "Working Together
to Build Markham's Future," be received.
Carried
3. 2016 JULY YEAR-TO-DATE REVIEW OF
OPERATIONS
AND YEAR END PROJECTION (7.0)
Presentation Report Appendix
Andrea
Tang, Senior Manager, Financial Planning delivered a PowerPoint presentation
providing an update on the 2016 July Year-to-Date review of Operations and year
end projections.
There
was discussion regarding vacancies and over-time within the Fire
Department.
The
Committee discussed the unfavourable variances within the waterworks operating
budget.
Moved
by Councillor Logan Kanapathi
Seconded
by Regional Councillor Joe Li
1) That
the presentation by Ms. Andrea Tang, Senior Manager, Financial Planning,
entitled "2016 July Year-to-Date Review of Operations and Year end
Projection," be received; and,
2) That
the report entitled “2016 July Year-To-Date Review of Operations and Year End Projection”
be received.
Carried
4. MINUTES
OF THE JUNE 27, 2016 AND
JUNE 28, 2016 GENERAL COMMITTEE (16.0)
June
27 June
28
Moved by Regional Councillor Jim Jones
Seconded by Councillor Don Hamilton
1) That the minutes of the June 27, 2016 and June 28, 2016
General Committee meetings be confirmed.
Carried
5. MINUTES
OF THE MAY 18, 2016
ADVISORY COMMITTEE ON ACCESSIBILITY (16.0)
Minutes
Moved by Regional Councillor Jim Jones
Seconded by Councillor Don Hamilton
1) That the minutes of the May 18, 2016 Advisory Committee on Accessibility
meeting be received for information purposes.
Carried
6. MINUTES
OF THE MAY 18, 2016,
JUNE 15, 2016 AND JULY 20, 2016
ANIMAL CARE COMMITTEE (16.0)
May
18 June
15 July
20
The Committee asked for
clarification of the proposed recommendation from the Animal Care
Committee. Staff indicated that the
OSPCA has advised the City of Markham that they have lowered the adoption fee
at the Markham Cat Adoption & Education Centre (CAEC) for both cats and
kittens to $175.00 effective immediately as a result, the Animal Care Committee
recommendation is not necessary.
Moved by Regional Councillor
Nirmala Armstrong
Seconded by Councillor Colin
Campbell
1) That the minutes of the May 18, 2016,
June 15, 2016 and July 20, 2016 Animal Care Committee meeting be received for
information purposes.
Carried
7. MINUTES
OF THE APRIL 21, 2016
BOARD OF MANAGEMENT
MARKHAM VILLAGE BUSINESS
IMPROVEMENT AREA COMMITTEE (16.0)
Minutes
Moved by Regional Councillor Jim Jones
Seconded by Councillor Don Hamilton
1) That the minutes of the April 21, 2016 Board of Management
Markham Village Business Improvement Area Committee meeting be received for
information purposes.
Carried
8. MINUTES
OF THE MAY 18, 2016
BOARD OF MANAGEMENT
UNIONVILLE BUSINESS
IMPROVEMENT AREA (16.0)
Minutes
Moved by Regional Councillor Jim Jones
Seconded by
Councillor Don Hamilton
1) That the minutes of the May 18, 2016 Board of Management Unionville
Business Improvement Area Committee meeting be received for information
purposes.
Carried
9. MINUTES
OF THE JUNE 7, 2016,
JUNE 27, 2016 AND JULY 25, 2016
CANADA DAY COMMITTEE (16.0)
June
7 June
27 July
25
Moved by Regional Councillor Jim Jones
Seconded by Councillor Don
Hamilton
1) That the minutes of the June 7, 2016,
June 27, 2016 and July 25, 2016 Canada Day Committee meetings be received for
information purposes.
Carried
10. MINUTES
OF THE MAY 30, 2016
YORK UNIVERSITY MARKHAM
CAMPUS COMMITTEE (16.0)
Minutes
Moved by Regional Councillor Jim Jones
Seconded by Councillor Don Hamilton
1) That the minutes of the May 30, 2016 York
University Markham Campus Committee meeting be received for information
purposes.
Carried
11. MINUTES
OF THE MAY 30, 2016
MARKHAM PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved by Regional Councillor Jim Jones
Seconded by Councillor Don Hamilton
1) That the minutes of the May 30, 2016 Markham
Public Library Board meeting be received for information purposes.
Carried
12. MINUTES
OF THE JUNE 6, 2016
RACE RELATIONS COMMITTEE (16.0)
Minutes
Moved by Regional Councillor Jim Jones
Seconded by Councillor Don Hamilton
1) That the minutes of the
June 6, 2016 Race Relations Committee meeting be received for information
purposes.
Carried
13. MINUTES
OF THE JUNE 9, 2016,
JULY 7, 2016 AND JULY 28, 2016
MARKHAM – MILLIKEN CHILDREN’S
FESTIVAL COMMITTEE (16.0)
June
9 July
7 July
28
Moved by Regional Councillor Jim Jones
Seconded by Councillor Don Hamilton
1) That the minutes of the June 9, 2016,
July 7, 2016 and July 28, 2016 Markham-Milliken Children’s Festival Committee meetings
be received for information purposes.
Carried
14. MINUTES
OF THE JUNE 9, 2016
AND JULY 14, 2016
MARKHAM SPORTS HALL
OF FAME BOARD (16.0)
June
9 July
14
Moved by Regional Councillor Jim Jones
Seconded by Councillor Don Hamilton
1) That the minutes of the June 9, 2016 and July 14, 2016
Markham Sports Hall of Fame Board meetings be received for information
purposes.
Carried
15. MINUTES OF THE MAY 25,
2016,
JUNE 8, 2016 AND JULY 27, 2016
SENIORS HALL OF FAME
AWARDS COMMITTEE (16.0)
May
25 June
8 July
27
Moved by Regional Councillor Jim Jones
Seconded by Councillor Don Hamilton
1) That the minutes of the May 25, 2016,
June 8, 2016 and July 27, 2016 Seniors Hall of Fame Awards Committee meetings be
received for information purposes.
Carried
16. MINUTES
OF THE JUNE 9, 2016
PUBLIC REALM ADVISORY COMMITTEE (16.0)
Minutes
Moved by Regional Councillor Jim Jones
Seconded by Councillor Don Hamilton
1) That the minutes of the June 9, 2016
Public Realm Advisory Committee meeting be received for information purposes.
Carried
17. MINUTES
OF THE MAY 10, 2016,
JUNE 14, 2016 AND JULY 12, 2016
SENIORS ADVISORY COMMITTEE (16.0)
May
10 June
14 July
12
Moved by Regional Councillor Jim Jones
Seconded by Councillor Don Hamilton
1) That the minutes of the May 10, 2016,
June 14, 2016 and July 12, 2016 Seniors Advisory Committee meetings be received
for information purposes.
Carried
18. MINUTES
OF THE JUNE 21, 2016
VARLEY-MCKAY ART FOUNDATION OF MARKHAM (16.0)
Minutes
Moved by Regional Councillor Jim Jones
Seconded by Councillor Don Hamilton
1) That the minutes of the June 21, 2016 Varley-McKay Art
Foundation of Markham meeting be received for information purposes.
Carried
19. STAFF AWARDED CONTRACTS
FOR JUNE, JULY, AUGUST 2016 (7.0)
Report
The
Committee discussed the following:
·
107-T-16 Storm Sewers Cleaning & Inspection
·
147-T-16 Angus Glen Pool & Clatworthy Arena
HVAC Replacement
·
170-Q-16 Haul and Disposal of Soil
·
189-Q-16 Citywide Pest Control Services
·
199-Q-16 Supply and Install Shade Structure
·
064-R-16 Engineering Consulting Services for
Building Envelope and Structural Review of Various Buildings (Warden House)
·
235-Q-13 Retro-reflectivity Inspection of
Regulatory Signs - Contract Extension
·
153-S-16 Replace Library Shelving and Lighting
at Unionville Branch
·
167-T-16 Construction of Infrastructure for the
Mount Joy Artificial Air Support Structure
It
was noted that service connections from water, sanitary and storm sewer
connections are fully recoverable.
Moved
by Councillor Don Hamilton
Seconded
by Councillor Colin Campbell
1) That
the report entitled “Staff Awarded Contracts during the months of June, July
and August 2016” be received; and,
2) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
20. DELEGATION OF AUTHORITY TO CHIEF
ADMINISTRATIVE OFFICEER DURING
ANNUAL
SUMMER RECESS AS PER BY-LAW
4-2000 (7.0)
Report
Moved by Regional Councillor Jim Jones
Seconded by Councillor Don Hamilton
1)
That the report
entitled “Delegation of Authority to Chief Administrative Officer during the
annual 2016 summer recess as per By-law 4-2000” be received; and,
2) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
21. APPOINTMENT
OF MEMBERS TO THE MARKHAM
MAYOR’S YOUTH COUNCIL
FOR THE PERIOD OF SEPTEMBER 2, 2016 TO JUNE 30, 2017 (16.24)
Report
Moved by Regional Councillor Jim Jones
Seconded by Councillor Don Hamilton
1) That the Report Appointment of Members
to the Markham Mayor’s Youth Council for the period of September 2, 2016 to
June 30, 2017 be received; and,
2) That the following Appointments of
Members to the Markham Mayor’s Youth Council be confirmed for the term September
2, 2016 to June 30, 2017:
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Name
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Residential
Ward
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School
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Grade
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Jaemin Han
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2
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Unionville
H.S
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9
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Julia Ip
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3
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Markham
District H.S
|
10
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Kaitlin Mak
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4
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Bur Oak H.S.
|
11
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|
Megan Niu
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4
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Marc Garneau
C.I.
|
10
|
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Justin Jen
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4
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St.
Augustine C.H.S.
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11
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|
Jessica
Duncan
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5
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Markham
District H.S.
|
10
|
|
Joyce Chan
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5
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Unionville
H.S.
|
10
|
|
Vanessa Chan
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2
|
Bayview S.S
|
11
|
|
Jeffrey
Zhang
|
3
|
Bayview S.S
|
11
|
|
Victor Wang
|
6
|
Pierre Elliott Trudeau H.S.
|
9
|
|
Karthik
Ganapathiraju
|
6
|
Pierre Elliott Trudeau H.S.
|
9
|
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Aman Mathur
|
7
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Markville
S.S.
|
10
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Jennifer
Chen
|
7
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Markham
District H.S.
|
10
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Nicholas
Vadivelu
|
8
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Marc Garneau
C.I.
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10
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Leo Xu
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3
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Bayview S.S
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11
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|
Olivia Chan
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4
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Greensborough
|
7
|
|
Janice Xu
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6
|
Bayview S.S
|
10
|
|
Vivian Liu
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5
|
Thornhill
S.S
|
9
|
|
Hayley Banks
|
4
|
Markham
District
|
11
|
|
Ashley Vadivelu
|
8
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Markville
S.S
|
9
|
|
Ashlee Jiang
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2
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PACE
|
11
|
|
Lindsay Lee
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7
|
Markham
District
|
11
|
|
Jake Tyler Koszczewski
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4
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Markham
District
|
10
|
|
Jessica Li
|
6
|
Bayview S.S
|
11
|
|
Benny Lam
|
5
|
Bur Oak High
School
|
11
|
; and further,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
22. MINUTES
OF THE AUGUST 10, 2016
ENVIRONMENTAL ISSUES COMMITTEE (16.0)
Minutes TreesForTomorrow MESF
Moved by Councillor Don Hamilton
Seconded by Councillor Logan
Kanapathi
1) That the minutes of the August 10, 2016 Environmental Issues
Committee meeting be received for information purposes; and,
2) That the following recommendations regarding “Markham Trees for Tomorrow Funding” adopted at the August 10, 2016
Environmental Issues Committee be endorsed:
"1. That
the report entitled "Markham Trees for Tomorrow Fund: Funding Report 2016," be received; and,
2. That
the funding application for 10,000 Trees for the Rouge in the amount of
$19,000, for their 27th Annual Wildlife Habitat Restoration Project in the
Southeast section of Milne Park be approved; and,
3. That
the funding application for Friends of the Rouge Watershed in the amount of
$19,500 to support their 2016 Restoration Project proposal to restore more than
2 hectares of new forest cover by planting 3,500 trees and 1,000 shrubs at 3
sites in the Rouge Watershed be approved; and,
4. That
the funding application for Evergreen in the amount of $24,000, for their
Watershed Champions: Community Greening Initiative, be approved; and,
5. That
the funding application for LEAF (Local Enhancement and Appreciation of
Forests) in the amount of $16,700 to support LEAF's Backyard Tree Planting
Program be approved; and,
6. That
the total amount of $79,200 be funded from the 2016 Markham Trees for Tomorrow
Capital Project account #700-101-5399-16171; and further,
7. That
staff be authorized and directed to do all things necessary to give effect to
this resolution"; and further,
3) That the following recommendations regarding “Markham Environmental
Sustainability Fund (MESF) Funding” adopted at the August 10, 2016 Environmental Issues Committee be
endorsed:
"1. That
the report entitled "Markham Environmental Sustainability Fund (MESF),
Funding Application Spring 2016," be received; and,
2. That
the funding application by Unionville Public School for an Outdoor Classroom initiative,
for $5,000, be approved; and,
3. That
the funding application by the Markham Sustainability Office for the Glencrest
Park Revitalization project, for $10,000, be approved; and,
4. The
funding application by Re-Play Ontario for a Sports Equipment Reuse Program,
for $10,000, be received; and,
5. That
the funding application by Canadian Urban Transit Research & Innovation
Consortium (CUTRIC) for an Electric School Bus Feasibility Study, for $10,000,
not be approved due to concerns with the efficiency and effectiveness of the
study, including technology concerns and lack of School Board participation;
and,
6. That
the funds totalling $15,000 be provided from the 2016 Markham Environmental
Sustainability Fund (MESF), account #87 2800168; and further,
7. That staff be authorized and directed
to do all things necessary to give effect to this resolution."
Carried
23. MULTI-RESIDENTIAL
BULK
COLLECTION SERVICES REPORT (5.1)
Report
Claudia Marsales,
Senior Manager, Waste & Environmental Management addressed the Committee
and summarized the details outlined in the report.
There was discussion
regarding the need for improved data collection information from
multi-residential sector.
Moved by Deputy Mayor
Jack Heath
Seconded by
Councillor Don Hamilton
1) That the report entitled
“Multi-residential Bulk Collection Services Update” be received; and,
2)
That Staff be authorized to include multi-residential bulk collection
services (including the multi-residential collection system enhancements outlined in this
report) in the collection contract with Miller Waste Systems, in a form satisfactory to the
Commissioner, Community & Fire Services and the City Solicitor; and,
3)
That the Mayor and City Clerk be authorized to execute the multi-residential bulk collection
services contract with Miller Waste Systems, in a form satisfactory to the
Commissioner, Community & Fire Services and the City Solicitor; and,
4)
That the Diversion Sub Committee
develop a multi-residential diversion program including expanded on site
diversion opportunities for textiles,
electronics and household goods; and further,
5)
That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
Carried
24. IN-CAMERA MATTERS (16.0; 16.24; 8.6; 8.7)
General Committee did not resolve into an
in-camera session and dealt with the following in public session.
(1) GENERAL COMMITTEE
IN-CAMERA MINUTES -
JUNE 27, 2016 (16.0)
[Section 239 (2) (b) (c) (e) (f)]
(2) PERSONAL MATTERS ABOUT
AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES
(RESIGNATIONS TO
BOARDS/COMMITTEE) (16.24)
[Section 239 (2) (b)]
(3) A PROPOSED OR PENDING
ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (PROPERTY
MATTER IN WARD 2) (8.6)
[Section 239 (2) (c)]
(4) THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD AND ADVICE THAT IS SUBJECT TO
SOLICITOR-CLIENT PRIVILEGE, INCLUDING COMMUNICATIONS NECESSARY FOR THAT PURPOSE
(MARKHAM RUGBY CLUB) (8.7)
[Section 239 (2) (a) (f)]
25. GENERAL
COMMITTEE IN-CAMERA MINUTES -
JUNE 27, 2016 (16.0)
[Section 239 (2) (b) (c) (e)
(f)]
General Committee confirmed the June 27, 2016 in-camera meeting
minutes.
26. PERSONAL
MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD
EMPLOYEES
(RESIGNATIONS TO BOARDS/COMMITTEE) (16.24)
[Section 239 (2) (b)]
General Committee consented to place this item on the September 27,
2016 Council agenda for consideration.
27. A
PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR
LOCAL BOARD (PROPERTY MATTER IN WARD 2) (8.6)
[Section 239 (2) (c)]
General Committee consented to place this item on the September 27,
2016 Council agenda for consideration.
28. THE
SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD AND ADVICE THAT IS
SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING COMMUNICATIONS NECESSARY FOR
THAT PURPOSE (MARKHAM RUGBY CLUB) (8.7)
[Section 239 (2) (a) (f)]
General
Committee consented to have this item deferred to the October 17, 2016 General
Committee meeting.
Adjournment
Moved by Councillor Amanda Collucci
Seconded by Mayor Frank Scarpitti
That the General
Committee meeting adjourn at 3:05 PM.
Carried