General Committee
March 6, 2017
Meeting
Number 4
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Catherine
Conrad, City Solicitor and Acting Director of
Human Resources
Joel
Lustig, Treasurer
Kimberley
Kitteringham, Director Legislative Services &
Communications
Jody
Parsons, Court Administration Coordinator
Phoebe Fu, Director of Environmental Services
Andrea Tang, Senior Manager of
Financial Planning
Sandra Skelcher, Manager, Financial
Reporting &
Payroll
Alida
Tari, Council/Committee Coordinator
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The General Committee meeting convened at the hour of 9:03 AM with Deputy
Mayor Jack Heath in the Chair.
General Committee recessed at 10:58 AM and reconvened at 11:11 AM. General Committee recessed at 1:03 PM and
reconvened at 1:50 PM.
Disclosure of
Interest
None disclosed.
1. MINUTES OF THE FEBRUARY 21, 2017
GENERAL COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That the minutes of the
February 21, 2017 General Committee meeting be confirmed.
Carried
2. REPORT OF THE AUDITOR
GENERAL
- WATER REVENUE AUDIT (7.0)
Presentation Report
Geoff Rodrigues,
Auditor General addressed the Committee and introduced the team in
attendance: Veronica Bila, Audit
Manager; Mike Risavy, Senior Auditor and Jason Hails, Utility Billing
Specialist.
Geoff Rodrigues, MNP
LLP, Auditor General, City of Markham and Mike Risavy, Senior Auditor delivered
a PowerPoint presentation regarding water revenue audit.
The Committee
discussed the following relative to the water revenue audit:
·
Actual
water loss versus leakage
·
Importance
of aligning customer information with PowerStream (alectra)
·
"right
to audit" versus "service audit"
·
Water
metres installation, testing and replacement
Moved
by Mayor Frank Scarpitti
Seconded
by Councillor Logan Kanapathi
1) That the presentation provided by Geoff
Rodrigues, CPA, CA, CIA, CRMA, ORMP, MNP LLP, Auditor General, City of Markham,
titled "Report of the Auditor General - Water Revenue Audit" be
received; and,
2) That the report prepared by Geoff
Rodrigues, CPA, CA, CIA, CRMA, ORMP, MNP LLP, Auditor General, City of Markham,
titled "City of Markham - Water Revenue Audit" be received; and
further,
3) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
3. 2016
YEAR END RESULTS
OF OPERATIONS (7.0)
Presentation Report Attachment
Andrea Tang, Senior
Manager of Financial Planning delivered a PowerPoint presentation providing an
update for the 2016 Year end results of Operations.
There was brief
discussion regarding the supplementary property tax revenues unfavorable
variance as a result of construction delays from the drywall trades strike.
There was discussion
regarding insurance claims. The
Committee inquired whether the budget policy should be modified to include WSIB
claims.
Moved by Councillor
Logan Kanapathi
Seconded by Councillor
Amanda Collucci
1) That the presentation entitled "2016 Year end Results
of Operations" be received; and,
2) That the report entitled “2016 Year-End
Review of Operations” be received; and,
3) That the City’s 2016 net favourable variance of $4.23M be transferred as follows, as
per the approved Financial Planning and Budgeting Policy:
a.
$0.73M to the Corporate Rate
Stabilization Reserve to achieve a balance equal to 15% of the local tax levy
as per City policy;
b.
$3.50M to the Life-Cycle
Capital Repair and Replacement Reserve; and,
4) That the City's net favourable variance
of $0.47M be transferred to the WSIB Reserve
to fund the projected 2019 liability based on the 2016 actuarial valuation; and further,
5) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
There were
no deputations.
There were
no communications.
There were
no petitions.
4. MINUTES OF THE JANUARY 18, 2017
ANIMAL CARE COMMITTEE (16.0)
Minutes
There was
discussion regarding the barn cat program and pet licensing.
Moved by Councillor
Don Hamilton
Seconded by
Councillor Valerie Burke
1) That
the minutes of the January 18, 2017 Animal Care Committee meeting be received
for information purposes.
Carried
5. MINUTES OF THE JANUARY 16, 2017
YORK UNIVERSITY MARKHAM
CAMPUS COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Nirmala Armstrong
Seconded by
Councillor Alan Ho
1) That
the minutes of the January 16, 2017 York University Markham Campus Committee meeting
be received for information purposes.
Carried
6. MINUTES OF THE JANUARY 10, 2017
SENIORS ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Nirmala Armstrong
Seconded by
Councillor Alan Ho
1) That
the minutes of the January 10, 2017 Seniors Advisory Committee meeting be
received for information purposes.
Carried
7. MINUTES OF THE SEPTEMBER 21, 2016,
DECEMBER 21, 2016 AND JANUARY 13, 2017
BOARD OF MANAGEMENT
UNIONVILLE BUSINESS
IMPROVEMENT AREA (16.0)
September
21 December
21 January
13
Moved by
Regional Councillor Nirmala Armstrong
Seconded by
Councillor Alan Ho
1) That
the minutes of the September 21, 2017, December 21, 2016 and January 13, 2017
Board of Management Unionville Business Improvement Area Committee meetings be
received for information purposes.
Carried
8. MINUTES OF THE JANUARY 10, 2017
VICTORIA SQUARE COMMUNITY
CENTRE BOARD (16.0)
Minutes
Moved by Regional Councillor Nirmala Armstrong
Seconded by Councillor Alan Ho
1) That
the minutes of the January 10, 2017 Victoria Square Community Centre Board meeting
be received for information purposes
Carried
9. MINUTES OF THE OCTOBER 12, 2016,
NOVEMBER 9, 2016 AND JANUARY 11, 2017
MARKHAM TRAIN STATION COMMUNITY
CENTRE BOARD OF MANAGEMENT (16.0)
October
12 November
9 January
11
Moved by
Regional Councillor Nirmala Armstrong
Seconded by
Councillor Alan Ho
1) That
the minutes of the October 12, 2016, November 9, 2016 and January 11, 2017 Markham
Train Station Community Centre Board of Management meetings be received for information purposes.
Carried
10. MINUTES OF THE NOVEMBER 24, 2016
AND JANUARY 19, 2017 GERMAN
MILLS COMMUNITY CENTRE BOARD (16.0)
November
24 January
19
Moved by Regional Councillor Nirmala Armstrong
Seconded by Councillor Alan Ho
1) That
the minutes of the November 24, 2016 and January 19, 2017 German Mills
Community Centre Board meetings be received for information purposes.
Carried
11. ANNUAL WATER QUALITY
REPORT FOR 2016 (5.3)
Report Attachment
Moved by Regional
Councillor Nirmala Armstrong
Seconded by Councillor
Alan Ho
1) That the report titled “Annual Water
Quality Report (January-December 2016)” as required by Schedule 22 of Ontario
Regulation 170/03, under the Safe
Drinking Water Act, 2002, enclosed herein be received; and,
2) That the Annual 2016 Regulatory Water
Quality Report (Attachment “A”), containing
information for the Ministry of the Environment and Climate Change
(MOECC) on water supply and quality as required by Section 11 of Ontario
Regulation 170/03, under the Safe
Drinking Water Act, 2002, be received; and,
3) That Council acknowledge that staff
posted the Annual 2016 Detailed Regulatory Water Quality Report on the City’s
website and that it has been made available electronically and in hard copy
version by February 28, 2017 as per regulations; and further,
4) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
12. NOMINATION TO
SERVE ON THE CANADIAN
COALITION OF MUNICIPALITIES AGAINST
RACISM & DISCRIMINATION (CCMARD)
COMMITTEE (16.24)
Attachment
A Attachment
B Attachment
C
Moved by Regional Councillor Nirmala Armstrong
Seconded by Councillor Alan Ho
1) That Council support the nomination of
Councillor Logan Kanapathi to serve on the Canadian Coalition of Municipalities
Against Racism & Discrimination (CCMARD) Committee.
Carried
13. 2016 SUMMARY OF REMUNERATION
& EXPENSES FOR COUNCILLORS
AND
APPOINTEES TO BOARDS (7.0)
Report Appendix
A Appendix
B
The Committee
discussed the following relative to the remuneration and expenses reporting for
Members of Council:
·
Can the
York Region remuneration and expenses be combined with the City's
·
Can the business
missions be itemized
·
Can the training,
seminars and conferences funds that are currently allocated to the annual
Federation of Canadian Municipalities (FCM) and Association of Municipalities
Ontario (AMO) conferences be transferred to attendance of other seminars and
conferences at the discretion of Council
Staff
pointed out that this report is brought forth annually as it is a statutory
requirement of the Municipal Act.
There was discussion
regarding whether the Markham Enterprises Corporation Board of Directors
compensation should be included in this reporting. Staff noted that those disclosures would be
voluntary disclosures.
Moved by Councillor
Amanda Collucci
Seconded by Councillor
Logan Kanapathi
1) That the report titled “2016 Summary of Remuneration and
Expenses for Councillors and Appointees to Boards” be received; and,
2) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
14. AWARD OF CONSTRUCTION TENDER
091-T-16 CORNELL MADISON ROUGE
RIVERLANDS NORTH AND SOUTH
PARK - CONSTRUCTION (6.3)
Report
Moved by Regional Councillor Nirmala Armstrong
Seconded by Councillor Alan Ho
1) That the report
entitled “Award of Construction Tender 091-T-16 Cornell Madison Rouge
Riverlands North and South Park - Construction” be received; and,
2) That the Contract for Tender
091-T-16 for Cornell Madison Rouge Riverlands
North and South Park – Construction, be awarded to DPSL Group Ltd., the second
lowest priced bidder, in the total amount of $388,723.20 inclusive of HST; and,
3) That a 7% contingency in the amount of
$27,210.61, inclusive of HST be established to cover any additional
construction costs and that authorization to approve expenditures of this
contingency amount up to the specified limit in accordance with the Expenditure
Control Policy; and,
4) That
the internal project management fee in the amount of $5,862.02 be charged; and,
5) That the total award in the amount of
$421,615.63 ($388,723.20 + $27,210.61 + $5,682.02) be funded from the following
capital projects; 1) 81-5350-16023-005, “Cornell Madison Rouge / Riverlands –
Construction” and 2) 81-5350-17002-005 “Cornell Rouge Riverlands - Phase 2 of 2” as outlined
under the financial considerations section in this report; and,
6) That the budget remaining in the amount
of $116,673.37 be returned to the original funding sources; and further,
7) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
15. REVISIONS TO PURCHASING
BY-LAW 2004-341 (7.9)
Report
Moved by Regional Councillor Nirmala
Armstrong
Seconded by Councillor Alan Ho
1) The
report entitled “Revisions to the Purchasing By-law 2004-341” be received; and,
2) That the City of Markham By-law 2004-341
be repealed in its entirety and be replaced in accordance with this report;
and,
3) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
16. INTER-MUNICIPAL PROVINCIAL
OFFENCES ACT FINE COLLECTION
AGREEMENT (2.0)
Report Appendix
A Appendix
B Appendix
C
There was brief
discussion regarding collection process and administration fee.
Moved by Councillor
Don Hamilton
Seconded by Councillor
Logan Kanapathi
1) That the report entitled “Inter-Municipal
Provincial Offences Act Fine Collection Agreement” be received; and,
2) That the Treasurer be authorized to execute agreements, including all
ancillary documents, with eligible Ontario municipalities that meet the
qualifications in the Municipal Act and the Provincial Offences Act
(POA), to allow for unpaid POA fines owing to those municipalities to be
added to the City of Markham tax roll in order to collect such amounts on
behalf of said municipalities, and to be in a form and content to the
satisfaction of the City Solicitor; and,
3) That the Treasurer be authorized to execute agreements, including all
ancillary documents, with eligible Ontario municipalities that meet the
qualifications in the Municipal Act and the Provincial Offences Act
to allow for unpaid City of Markham POA fines to be added to the tax rolls of other
municipalities in order to collect such amounts on behalf of the City, in a
form and content to the satisfaction of the City Solicitor; and,
4) That Markham City Council request the
Province of Ontario to amend the Municipal
Act, 2001 to allow outstanding fines to be added to municipal
tax rolls in cases where a defendant owns property within a municipality on a
joint or individual basis; and,
5) That a copy of this resolution be
forwarded to the Minister of Municipal Affairs and Housing, the Federation of
Canadian Municipalities (FCM), the Association of Municipalities Ontario (AMO),
the Association of Municipal Managers, Clerks and Treasurers of Ontario
(AMCTO), the Ontario Municipal Tax Revenue Association (OMTRA), the Municipal
Finance Officer’s Association (MFOA), the Region of York, and York Region
Municipalities; and further,
6) That staff be authorized and directed to do all things necessary to
give effect to this resolution.
Carried
There were
no motions.
There were
no notices of motions.
17. NEW BUSINESS - TAX RATIO
POLICY (7.3)
Joel
Lustig, Treasurer advised the Committee that the York Region Tax Ratio Policy
report has been deferred to their April 6, 2017 meeting. Staff anticipate providing an update at the
April 3, 2016 General Committee meeting.
18. ANNOUNCEMENTS - CAT ADOPTION
& EDUCATION CENTRE (2.8)
Councillor
Valerie Burke invited everyone to the Cat Education & Adoption Centre one
year anniversary celebration being held on March 14, 2016. It will be a movie night and you are invited
to wear your pyjamas or bathrobe.
19. ANNOUNCEMENTS - WOMEN
INTERNATIONAL DAY (3.4)
Regional
Councillor Nirmala Armstrong advised that on Wednesday March 8, 2017 we will be
celebrating Women's International Day here at the Civic Centre.
20. ANNOUNCEMENTS - LOCUST HILL
(16.11)
Deputy
Mayor Jack Heath provided a brief update regarding the Locust Hill situation to
move the Heritage home. He indicated
that both Parks Canada and Toronto Region & Conservation Authority (TRCA)
are looking for a lot or two being created to relocate the heritage home
threaten heritage homes.
21. CONFIDENTIAL MATTERS (16.0
& 7.11)
Moved by Mayor Frank Scarpitti
Seconded by Councillor Alex Chiu
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a
confidential session to discuss the following matters (11:12 AM):
[Section
239 (2) (b) (c)]
General
Committee confirmed the February 6, 2017 General Committee confidential meeting
minutes.
[Section 239 (2) (f)]
General Committee consented to place this item on the March 21, 2016
Council agenda for consideration.
Carried
Moved by Mayor Frank Scarpitti
Seconded by Councillor Colin Campbell
That the General Committee rise from the confidential session 1:03
PM.
Carried
Adjournment
Moved by Councillor Alex Chiu
Seconded by Councillor Colin
Campbell
That the General Committee meeting adjourn at 2:44 PM.
Carried