Electronic Revised Council Meeting Agenda
Revised Items are Italicized.

Meeting No. 3

Tuesday, February 23, 2021 at 1:00 P.m. - 4:30 P.m.

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Note: As per Section 7.1(h) of the Council Procedural By-Law, Council will take a ten minute recess after two hours have passed since the last break.​

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging that we walk upon the traditional territories of Indigenous Peoples and we recognize their history, spirituality, culture, and stewardship of the land. We are grateful to all Indigenous groups for their commitment to protect the land and its resources and we are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

COUNCIL MINUTES - FEBRUARY 9, 2021

• 1. That the Minutes of the Council Meeting held on February 9, 2021, be adopted.

4.

PRESENTATIONS

4.1

UNITED WAY CHEQUE PRESENTATION (12.2.6)

No Attachment

Note: Samantha Cook of United Way Greater Toronto will be in attendance for the cheque presentation

5.

DEPUTATIONS

5.1

DEPUTATIONS - WINTER ACTIVITIES ON PONDS (5.6)

The following will address Council on this matter.

1. Andrea Winarski
2. Daniel Santos

(Item 8.2.2, Report 6)

6.

COMMUNICATIONS

6.1

COMMUNICATIONS - WINTER ACTIVITIES ON PONDS (5.6)

1. Email from Mark Deep dated February 23, 2021 providing comments.
2. Email from Fred Wong dated February 23, 2021 providing comments.

7.

PROCLAMATIONS

8.

REPORT OF STANDING COMMITTEE

8.1

REPORT NO. 5 - GENERAL COMMITTEE (FEBRUARY 16, 2021)

Please refer to your February 16, 2021 General Committee Agenda for reports.

Mayor and Members of Council:

• That the report of the General Committee be received & adopted. (Items 1 and 2):

8.1.1

SCHOOL CROSSING GUARD PROGRAM CONTRACT EXTENSION (CITY WIDE) (7.4, 7.12)

• 1. That the report entitled “ School Crossing Guard Program Contract Extension (City Wide)” be received; and

  2. That the contract for school crossing guard services be extended for one (1) year with Staffing Services Inc. from September 2021 to June 2022 in the amount of $718,753.65 (inclusive of HST); and

  3. That the tendering process be waived in accordance with the City’s Purchasing By-law # 2017-8, Part II, Section 11.1(c), Non Competitive Procurement which states, “when the extension of an existing Contract would prove more cost-effective or beneficial”; and

  4. That the award in the amount of $718,753.65 inclusive of HST be funded from Operating Budget #740-998-5642 “School Crossing Guards”; and further

  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.1.2

AWARD OF PROPOSAL 102-R-20 CONSULTING SERVICES -SUPPLY, IMPLEMENTATION, AND ONGOING SUPPORT OF A PARKING ENFORCEMENT E-TICKETING AND PAYMENT SOLUTION (2.17)

• 1. That the report entitled “Award of Proposal 102-R-20 Consulting Services -Supply, Implementation, and Ongoing Support of a Parking Enforcement E-Ticketing and Payment Solution” be received; and,

  2. That the contract 102-R-20 for Supply and Implementation of a Parking Enforcement E-Ticketing and Payment Solution (One time - hardware, implementation and training costs) (Recurring - software licenses, ongoing support and maintenance) be awarded to the highest ranked/lowest priced bidder, Groupe Techna Inc. in the amount of $210,996.28 inclusive of HST; and,

  3. That a contingency in the amount of $21,099.63 inclusive of HST be established to cover any additional project costs be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and,

  4. That staff be authorized to hire a Business Support project resource for 10 months at a cost of $104,032.82 to support the project implementation; and,

  5. That the capital costs be funded from capital project GL account 400-101-5399-20053 and GL account 049-6150-18316-005, with a combined available budget of $623,745.00; and,

  6. That the remaining budget in the amount of $287,616.27 ($623,745.00 - 336,128.73) be returned to the original funding source; and,

  7. That the contract for software licenses, ongoing support and maintenance costs for 9 years be awarded to Groupe Techna Inc. in the amount of $385,073.44, inclusive of HST ($199,001.60 fee for 5 years + $186,071.84 fee for the 4 renewal options) to be funded from 400-400-5361 with a current annual budget of $15,526.54, and subject to Council approval of the 2022-2030 operating budgets in the amounts of:
     1. Year 2 (2022) - $ 39,800.32 
     2. Year 3 (2023) - $ 39,800.32 
     3. Year 4 (2024) - $ 39,800.32  
     4. Year 5 (2025) - $ 39,800.32  
     5. Year 6 (2026) - $ 39,800.32  
     6. Year 7 (2027) - $ 46,517.96 *
     7. Year 8 (2028) - $ 46,517.96 *
     8. Year 9 (2029) - $ 46,517.96 *
     9. Year 10 (2030) - $ 46,517.96 *

        Total - $385,073.44

        * Optional Year Renewal

  8. That the Chief Administrative Officer and Commissioner, Corporate Services be authorized to approve the additional renewal years (Years 7 to 10) on behalf of the City (in its sole discretion), and execute any required documentation in a form satisfactory to the City Solicitor; and,

  9. That Groupe Techna Inc. be designated as the preferred vendor for the City’s Parking Enforcement E-Ticketing and Payment Solution service needs at the sole discretion of the City and for Groupe Techna Inc. software products for the term of this contract; and,

  10. That the Chief Administrative Officer and Commissioner, Corporate Services be authorized to approve any new purchases related to this contract needed due to growth and/or future Parking Enforcement E-Ticketing and Payment Solution upgrades due to change in technology or system integration with other applications related to the project during the term of this contract, subject to the Expenditure Control Policy and budget approval, in a form satisfactory to the City Solicitor and at the sole discretion of the City; and further,

  11. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.2

REPORT NO. 6 - DEVELOPMENT SERVICES COMMITTEE (FEBRUARY22, 2021)

Please refer to your February 22, 2021 Development Services Committee Agenda for reports.

Mayor and Members of Council:

• That the report of the Development Services Committee be received & adopted. (Items 1 and 2):

8.2.1

DESTINATION MARKHAM CORPORATION 2021 BUSINESS PLAN AND BUDGET (10.16)

• 1. That the report “Destination Markham Corporation 2021 Business Plan and Budget” be received; and,
  2. That Council approve the “Destination Markham Corporation 2021 Business Plan”: and,
  3. That Council approve the Destination Markham Corporation 2021 Budget to a maximum of $1,236,000 and further,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.2.2

WINTER ACTIVITIES ON PONDS (5.6)

Note: At the February 22, 2021 Development Services Committee meeting, staff was directed to provide an update on winter activities on ponds at the February 23, 2021 Council meeting.

Morgan Jones will provide an update.

• 1. That the Memorandum dated February 23, 2021 from Morgan Jones on  "Toogood Pond - Recreational Use of Natural Ice", be received, and 
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

MOTIONS

10.

NOTICE OF MOTION TO RECONSIDER

11.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

12.

ANNOUNCEMENTS

13.

BY-LAWS - THREE READINGS

14.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, Council resolve into a private session to discuss the following confidential matters:

14.1

COUNCIL

14.1.1

APPROVAL OF CONFIDENTIAL COUNCIL MINUTES - FEBRUARY 9, 2021 (10.0)

14.1.2

APPOINTMENTS AND RESIGNATIONS TO BOARDS/COMMITTEES (16.11) [SECTION 239 (2)(b)]

14.1.3

APPOINTMENTS AND RESIGNATIONS TO  BOARDS/COMMITTEES - APPOINTMENT OF MEMBER TO THE BOARD OF MANAGEMENT FOR THE MAIN STREET UNIONVILLE BUSINESS IMPROVEMENT AREA (UBIA) (16.24) [SECTION 239 (2)(b)]

15.

CONFIRMATORY BY-LAW - THREE READINGS

• That By-law 2021-17 be given three readings and enacted.

  Three Readings

  BY-LAW 2021-17 - A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF February 23, 2021
  No attachment

16.

ADJOURNMENT