General Committee Agenda

Meeting #:	Meeting Number: 28
Date:	Monday, December 02, 2019 at 9:30 A.m. - 3:00 P.m.
Location:	Council Chamber

Please bring this General Committee Agenda to the Council meeting on December 10, 2019.

 

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE NOVEMBER 18, 2019 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the November 18, 2019 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

The following York Region Communications are available on-line only.

• 1. That the following communications dated November 21, 2019 from York Region be received for information purposes:
     
     1. Parking and Stopping Prohibitions
     2. Transfer of Peter Street Watermain to City of Markham
     3. Water and Wastewater Infrastructure Regional Jurisdiction Policy Update
     4. Development of the Community Safety and Well-Being Plan
     5. Economic Development Action Plan 2020-2023
     6. Municipal Streetscape Partnership Program and Pedestrian and Cycling Partnership Program Policy Updates

6.

PETITIONS

7.

PRESENTATIONS - COMMUNITY SERVICES ISSUES

7.1

STAFF AWARD RECOGNITION - 5 YEARS OF CONTINUOUS INVOLVEMENT AND SUPPORT OF THE ROW MANAGEMENT CONFERENCE (12.2.6)

Markham recognized the need for the Right of Way Management Conference to share experiences and advance innovation within Municipal Right Away. Markham organized the first, second and third conference in Markham with overwhelming results. It has now become an annual event within Ontario Public Works Association (OPWA). OPWA is recognizing Markham’s significant contribution to advance this area of Municipal practice.

8.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

8.1

MINUTES OF THE OCTOBER 28, 2019 ADVISORY COMMITTEE ON ACCESSIBILITY (16.0)

• 1. That the minutes of the October 28, 2019 Advisory Committee on Accessibility meeting be received for information purposes.

8.2

MINUTES OF THE OCTOBER 17, 2019 MARKHAM ENVIRONMENTAL ADVISORY COMMITTEE (16.0)

• 1. ​That the minutes of the October 17, 2019 Markham Environmental Advisory Committee meeting be received for information purposes.

8.3

MINUTES OF THE OCTOBER 28, 2019 MARKHAM PUBLIC LIBRARY REGULAR BOARD MEETING (16.0)

• 1. That the minutes of the October 28, 2019 Markham Public Library Board meeting be received for information purposes.

   

8.4

AWARD OF TENDER FOR THE SUPPLY AND DELIVERY OF UNLEADED FUEL (E10) AND BIODIESEL FUEL (B5 & B20) FOR A TERM OF 5 YEARS (2020-2024) (7.12)

M. Lee, ext. 2239 and R. Law, ext. 4852

• 1. That the report entitled “Award of Tender for the Supply and Delivery of Unleaded Fuel (E10) and Biodiesel Fuel (B5 & B20) for a term of 5 years (2020-2024); and,

  2. That the contract for Tender 160-T-19 Supply and Delivery of Unleaded Fuel (E10) be awarded to the lowest priced bidder, Suncor Energy Products Partnership, in the estimated annual amount of $489,039.00, inclusive of HST; and,

  3. That the contract for Tender 160-T-19 Supply and Delivery of Biodiesel Fuel (B5 & B20) be awarded to the lowest priced bidder, Suncor Energy Products Partnership, in the estimated annual amount of $369,522.00, inclusive of HST and,

  4. That the term of the contract be 5 years (January 1, 2020 – December 31, 2024); and,

  5. That the 2020 estimated costs of $858,561.00 ($489,039.00 + $369,522.00) be funded from accounts as listed in the Financial Considerations section; and,

  6. That the Purchase Order be adjusted in the future years up to the approved operating budget as approved by Council; and further,

  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.5

STATUS OF CAPITAL PROJECTS AS OF OCTOBER 31, 2019 (7.0)

S. Skelcher, ext. 3880 and J. Lee, ext. 2963

• 1. That the report dated December 2, 2019 titled “Status of Capital Projects as of October 31, 2019” be received; and,

  2. That the amount of $2,286,734 from the closure of capital projects be transferred to the sources of funding as listed on Exhibit A; and,
  3. That the closure of projects as outlined on Exhibit B and C be approved; and
  4. That the Non-Development Charge Capital Contingency Project be topped up from the Life Cycle Replacement and Capital Reserve Fund by $971,256 to the approved amount of $250,000; and,
  5. That the Engineering Capital Contingency Project be topped up from the City-Wide Hard Development Charges Reserve by $67,679 to the approved amount of $100,000; and,
  6. That the Design Capital Contingency Project be topped up from the Development Charges Reserve by $99,952 to the approved amount of $100,000; and,
  7. That the Planning Capital Contingency Project be topped up from the Development Charges Reserve by $8,987 to the approved amount of $50,000; and,
  8. That the Waterworks Capital Contingency Project be topped up from the Waterworks Stabilization/Capital Reserve by $27,731 to the approved amount of $100,000; and,
  9. That the following new capital projects, initiated subsequent to the approval of the 2019 capital budget, be received:

     19285 – Yonge Street Highway 7 Transit Planning Advisory – Budget of $25,000 funded from Development Charges Reserve.

     19289 – Supply and Install Oil/Water Separator – Fire Station 94 – Budget of $20,000 funded from the Non-DC Capital Contingency.

     19290 – Centennial Community Centre Fan Wheel – Budget of $23,073 funded from the Non-DC Capital Contingency.

     19292 – Berczy Park Washroom Renovation – Budget of $20,148 funded from the Non-DC Capital Contingency.

     19297 – Pan Am Daktronics – Budget of $77,826 funded from the Non-DC Capital Contingency, and further,

  10. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

PRESENTATIONS - COMMUNITY SERVICES ISSUES

9.1

2019 SPORTS DEVELOPMENT REVIEW (6.0)

M. Creighton, ext. 7515

• 1. That the presentation entitled “2019 Pan Am Sports Development Review” be received; and,

  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

REGULAR - COMMUNITY SERVICES ISSUES

10.1

WASTE MANAGEMENT COLLECTION SERVICES CONTRACT (5.1)

C. Marsales, ext. 3560

• 1. That the report entitled ‘Waste Management Collection Services Contract’ be received; and,

  2. That Staff be authorized to issue a ‘Request for Proposal” (RFP) for the provision of long-term residential and multi-residential waste management collection services for the City of Markham; and,

  3. That Staff report back to Council on the RFP results and subsequent process to finalize a long-term contract for waste management collection services; and further,

  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

11.

MOTIONS

12.

NOTICES OF MOTION

13.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

14.

ANNOUNCEMENTS

15.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

15.1

FINANCE & ADMINISTRATIVE ISSUES

15.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES- OCTOBER 22, 2019 (16.0) [ Section 239 (2) (a) (b) (c) (e) (f)]

15.1.2

GENERAL COMMITTEE CONFIDENTIAL MINUTES- NOVEMBER 18, 2019 (16.0) [ Section 239 (2) (b)]

15.1.3

PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (7.0) (WARDS 3,4,5 & 8) [Section 239 (2) (b)]

15.1.4

PERSONAL MATTERS ABOUT AN IDENTIFIABLE FIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (7.0) (WARDS 1,2,4,5,6,7 AND 8) [Section 239 (2) (b)]

15.1.5

PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (6.0) (WARD 4) [Section 239 (2) (b)]

15.2

LAND, BUILDING & PARKS CONSTRUCTION ISSUES

15.2.1

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (8.6) (WARD 2, 5 & 8) [Section 239 (2) (c)]

16.

ADJOURNMENT