GENERAL COMMITTEE
2009-05-25
Meeting
No. 14
Finance & Administrative
Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Attendance
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J. Livey, Chief
Administrative Officer
J. Baird,
Commissioner of Development Services
A. Taylor,
Commissioner of Corporate Services
B. Librecz, Commissioner
of Community & Fire Services
C. Biss, Chief
Executive Officer, Markham Public Libraries
A. Brouwer, Deputy
Town Clerk
B. Cribbett, Treasurer
P. Kumar, Senior Project Engineer
J. Lustig, Director
of Financial & Client Services
D. Merriman, Facility Coordinator
K. Ross, Manager
of Development Finance
J.
Ryerson, Director of Culture
V. Sawler,
Manager of Energy Conservation
J. Streisfield, Assistant Town Solicitor
S. Tam, Manager of Business Planning and
Innovation
G. Taylor, Acting Director of Recreation
M. Urquhart, Manager of Environmental
Leadership
M.
Visser, Manager of Financial Strategy and Investment
B. Wiles, Manager of By-Law Enforcement
and Licensing
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The General Committee convened at the hour of 9:01 a.m. with Councillor
C. Chiu in the Chair. Councillor C. Chiu
chaired the meeting for finance and administrative-related items and community
services-related items. Councillor E.
Shapero chaired the meeting for the environment and sustainability-related
items.
DISCLOSURE OF
PECUNIARY INTEREST
There were
no disclosures of pecuniary interest.
1. DEPUTATIONS
(6.2, 3.12 & 7.4)
Mr. John
Storey, a representative of the Markham Little Theatre addressed Committee with
respect to item 4 (Restructuring of Markham Little Theatre Loan). Mr. Storey indicated that extending the
mortgage would assist with the Theatre’s financial situation. Mr. Storey thanked the Town for its ongoing
support.
Ms. Karen
Gerrard, representing Royal LePage Your Community addressed Committee with
respect to item 6 (2009 Unionville Business Improvement Area Operating Budget). Ms. Gerrard sought clarification on the
proposed UBIA budget with respect to the “Flowers, Streetscape,” “Promotion and
Activities” and “General Advertising” line items in addition to how legal
expenses are identified, including those expenditures with respect to the Royal
LePage Your Community appeal before the Ontario Municipal Board.
2. OVERVIEW
OF MARKHAM’S
WILDLIFE SERVICES (2.8)
Item No. 1 on the regular agenda entitled
“Overview of Markham’s Wildlife Services” has been moved to a future General
Committee meeting.
3. SOLAR HOT
WATER HEATING
PILOT PROJECT OPPORTUNITY
WITH ENBRIDGE AND
YORK UNIVERSITY (5.7)
Memo Presentation
Ms. V. Sawler, Manager of the
Markham Energy Conservation Office referenced a memo distributed to Council
regarding a request to support a partnership among the Town of Markham,
Enbridge Gas Distribution, Inc. (EGD) and York University to promote a solar
water heating program to local residents.
Ms. Sawler introduced Dr. Jose Etcheverry, an Associate Professor,
Faculty of Environmental Studies at York University and Mr. P Baragetti,
Manager of Business Development at Enbridge.
Mr. Baragetti outlined the
proposed pilot project with Bullfrog Power to deploy 1,200 units within the EGD
franchise territory by December, 2010, launched in May. Enbridge is partnering with a number of key
stakeholders in the implementation of the pilot. The program installation process was noted, which
typically involves a 3-4 week turnaround timeframe at a cost of approximately
$4,000.00 per home with financing options available.
The CAO noted that other power
distributors would be encouraged to partner with the Town on similar initiatives,
including PowerStream and that regular progress on the pilot program would be
brought forward for Committee’s information.
It was noted that the next step in the pilot program would include the
development of an implementation working group, composed of representatives
from the Markham Energy Conservation Office/CAO’s office, water works,
building, heritage, and planning staff among others.
Moved by Councillor J. Webster
Seconded by Councillor V. Burke
1) That the
presentation by Mr. P Baragetti, Manager of Business Development, Enbridge, and
Dr. Jose Etcheverry, Associate Professor, Faculty of Environmental Studies,
York University, be received; and,
2) That Council support
a partnership opportunity among the Town of Markham, Enbridge Gas Distribution,
Inc., and York University to promote a solar water heating program to local
residents; and,
3) That Council endorse
the use of the Town of Markham’s logo on joint marketing material; and further,
4) That staff be
authorized and directed to do all things necessary to give effect to this
resolution including review and concurrence
by all applicable Town departments, including those representing water works,
building, heritage and planning staff among others.
CARRIED.
4. RECREATIONAL INFRASTRUCTURE
CANADA
FUNDING PROGRAM (6.0 &7.0)
Presentation
Mr. Joel Lustig, Director of
Financial and Client Services delivered PowerPoint presentation regarding the
Canada Funding Program for recreational infrastructure.
Moved by Deputy Mayor J. Heath
Seconded by Councillor D. Horchik
1) That the
presentation by Mr. J. Lustig, Director of Financial and Client Services, be
received.
2) That the Town of Markham make
application under the Recreational Infrastructure Canada program for the
following three projects:
- Indoor Soccer Field – Synthetic Surface (Saint Roberts Catholic
Secondary School) ($3.2M):
•
Replacement of an existing
soccer field with an artificial turf field
•
Addition of a bubble
structure to cover new artificial turf field
•
This is a joint venture
project with the York Region Catholic District School Board who will be
providing the land for the field
- Indoor Tennis Courts (Angus Glen Community Centre) ($1.7M):
•
Placing a bubble over 4
tennis courts being constructed in 2009
•
Adding a clubhouse facility
to support indoor tennis courts
- Artificial Ice Rink – Outdoor Skating (Civic Centre) ($3.5M):
•
Natural ice surface (close
to 42,000 sq ft in size)
•
Building to house
refrigeration equipment associated with ice surface, as well as storage and
dressing rooms
3) That this item be considered at the May 26, 2009 Council
meeting.
CARRIED.
5. DEVELOPMENT
CHARGES UPDATE - SOFT SERVICES (7.11)
Presentation
B. Cribbett, Treasurer
provided an update on the review of the development charges by-law (soft
services) indicating that Committee’s feedback would be considered as part of
the May 26, 2009 Public Meeting, scheduled for 6:00 p.m., Council Chambers.
Moved by Regional Councillor G. Landon
Seconded by Councillor E. Shapero
1) That the presentation from B. Cribbett, Treasurer
regarding the development charges update (soft services) be received for
information purposes.
CARRIED.
6. MINUTES
OF THE
APRIL 27, 2009, AND MAY 4, 2009
GENERAL COMMITTEE (16.0)
April
27 May
4
Moved by Councillor C. Moretti
Seconded by Councillor V. Burke
1) That
the minutes of the April 27, 2009, and May 4, 2009 General Committee be
received.
CARRIED.
7. APPOINTMENTS,
RESIGNATIONS
- ADVISORY COMMITTEES (16.24)
Moved by Councillor C. Moretti
Seconded by Councillor V. Burke
Environmental
Advisory Committee
1) That the resignation
of Ms. Rini Ngai from the Environmental Advisory Committee be
received with regret; and,
2) That
the vacancy be filled in the normal manner.
Accessibility
Committee
3) That the following
persons be appointed to the Advisory Committee on Accessibility for the term
ending November 30, 2010 or until the appointment of successors by the
2010-2014 Council:
Jocelyn Horsford
Rhonda Jacobson
Note: The
Advisory Committee on Accessibility is comprised of nine (9) members, plus two
Members of Council, Regional Councillor G. Landon and Councillor V. Burke.
CARRIED.
8. RESTRUCTURING
OF
MARKHAM LITTLE THEATRE LOAN (6.2)
Report
Moved by Councillor C. Moretti
Seconded by Councillor V. Burke
1) That
the outstanding loan to the Markham Little Theatre (MLT) be restructured, to be
repaid in equal annual payments of $8,627.67 over 25 years, beginning October
1, 2009; and,
2) That
Staff review this agreement in 5 years time; and further,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED.
9. AWARD OF TENDER
041-T-09
AND QUOTE 103-Q-09
HENDERSON AVENUE
WATERMAIN REPLACEMENT
FROM STEELES AVENUE EAST
TO DALMENY ROAD (17.12.1)
Report 1
Moved by Councillor C. Moretti
Seconded by Councillor V. Burke
1) That the report entitled “Award of Tender 041-T-09 and Quote
103-Q-09 Henderson Avenue Watermain Replacement from Steeles Avenue East to Dalmeny
Road” be received; and,
2)
That the contract for 041-T-09 Henderson
Avenue Watermain Replacement from Steeles Avenue East to Dalmeny Road be
awarded to the lowest priced bidder, Lancorp Construction Co. Ltd in the amount
of $758,498.25 exclusive of GST; and,
3)
That a
separate purchase order in the amount of $75,850.00 exclusive of GST be issued for contingency to cover any additional
fees and that the Director of Asset Management be authorized to approve
expenditure of this contingency amount up to the specified limit in accordance
with the Expenditure Control Policy; and,
4)
That the
contract for 103-Q-09 Consulting Engineering Services Related to Contract
Administration and Construction Inspection be awarded to highest ranking and lowest
priced bidder, Chisholm Fleming and Associates in the amount of $57,500.00
exclusive of GST; and,
5)
That a
contingency amount of $8,625.00 exclusive of GST be established to cover any
additional contract administration and construction inspection fees and that
the Director of Asset Management be authorized to approve expenditure of this
contingency amount up to the specified limit in accordance with the Expenditure
Control Policy; and,
6) That staff be authorized to retain
a qualified geotechnical consulting firm in accordance with the Town’s
purchasing bylaw to provide geotechnical and materials testing services during
construction for an upset limit of $7,000.00 exclusive of GST; and,
7)
That the award be funded from
the 2009 Waterworks Department Capital Project 053-6150-9276-005 Watermain
Construction/Replacement in the amount of $828,000 and from the 2008 Waterworks
Department Capital Project 053-6150-8435-005 2008 Watermain Construction/Replacement
in the amount of $79,473.25; and further,
8)
That Staff be authorized and
directed to do all things necessary to give effect to this resolution.
CARRIED.
10. 2009 UNIONVILLE
BUSINESS IMPROVEMENT AREA
OPERATING BUDGET (7.4 & 3.12)
Report 1 2
Moved by Councillor D. Horchik
Seconded by Councillor C. Moretti
That the following
motion be deferred to the June 1, 2009 General Committee meeting and that the
Unionville Business Improvement Area (BIA) be requested to attend:
1) That
the report entitled “2009 Unionville B.I.A. Operating Budget” dated May 25,
2009 be received; and,
2) That
the 2009 Operating Budget in the amount of $225,992 for the Unionville B.I.A.
be approved; and,
3) That
the Special Tax Rate levy, in the amount of $199,500, for the Unionville B.I.A.
members be included in the 2009 Tax Levy By-law; and further,
4) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED.
11. 2009 MARKHAM VILLAGE
BUSINESS IMPROVEMENT AREA
OPERATING BUDGET (7.4 & 3.11)
Report 1 2
Moved by Deputy Mayor J. Heath
Seconded by Councillor J. Webster
1) That
the report entitled “2009 Markham Village B.I.A. Operating Budget” dated May
25, 2009 be received; and,
2) That
the Operating Budget in the amount of $277,219 for the Markham Village B.I.A.
be approved; and,
3) That
the Special Tax Rate levy, in the amount of $202,183, for the Markham Village
B.I.A. members be included in the 2009 Tax Levy By-law; and,
4) That Staff
be authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED.
12. 2009 FIRST QUARTER RESULTS
INVESTMENT PERFORMANCE REVIEW (7.0)
Report 1
Moved by Councillor C. Moretti
Seconded by Councillor V. Burke
1) That the report dated May 25, 2009 entitled “2009 First
Quarter Investment Performance Review” be received.
CARRIED.
13. CONVEYANCE TO COSTCO WHOLESALE
CANADA LTD. – PARTS 8 AND 9, PLAN 65R- 28402,
BEING A PORTION OF KIRKHAM DRIVE (8.1)
Report 1
Moved by Councillor C. Moretti
Seconded by Councillor V. Burke
1) That the report
entitled “Conveyance to Costco Wholesale Canada Ltd. - Parts 8 and 9, Plan
65R-28402, being a portion of Kirkham Drive” be received; and,
2) That Parts 8 and 9,
Plan 65R-28402 be declared surplus pursuant to Town of Markham By-law 178-96
and that notice of the proposed disposition of such lands be placed on the
agenda for the Council meeting of June 3, 2009; and,
3) That
a by-law be enacted to stop up and close Parts 8 and 9, Plan 65R-28402; and,
4) That a by-law be
enacted authorizing the Mayor and Clerk to execute a Transfer of Land in favour
of Costco Wholesale Canada Ltd. for nominal consideration and other related
documents for the completion of this transaction, all in a form satisfactory to
the Town Solicitor; and,
5) That Staff be
authorized and directed to do all things necessary including execution of
documents to give effect to this report; and further,
6) That
the above resolutions be reported out in public Council meeting.
CARRIED.
14. 2009 – 2010
ICE ALLOCATION (6.1)
Report 1 2 3 4 5
Moved by Councillor E. Shapero
Seconded by Regional Councillor
J. Jones
1)
That the report entitled
“2009-2010 Ice Allocation Report” be received; and,
2)
That Council approve the
revised Ice Allocation Policy (Appendix A – note changes have been
highlighted); and,
3) That Council
approves the Ice Allocation Schedule (Appendix B) for the 2009-2010 ice season; and further,
4) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED.
15. 2009 – 2010
INDOOR SOCCER ALLOCATION (6.10)
Report 1 2 3
Moved by Councillor E. Shapero
Seconded by Regional Councillor
J. Jones
3)
That the report entitled
“2009-2010 Indoor Soccer Allocation Report” be received; and,
4)
That Council approve the
revised Indoor Soccer Policy (Appendix A – note changes have been highlighted);
and,
3) That Council approves
the Indoor Soccer Schedule (Appendix B) for the 2009-2010 indoor field season;
and further,
4) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED.
16. NEW PROVINCIAL REGULATIONS
RESPECTING THE USE AND SALE
OF COSMETIC PESTICIDES (2.20)
Report
M. Urquhart, Manager of Environmental Leadership provided an overview
of the report regarding the new provincial regulations respecting the use and
sale of cosmetic pesticides. Committee
discussed holding off the repeal of By-laws 2007-146 (Pesticide By-law), 2008-17
(Pesticide Applicators By-law), and 2008-18 (Pesticide Free Yard Care
Applicators Licensing By-law) pending the outcome of the letter requested to be
sent to the Premier of Ontario and the Minister of the Environment.
Moved by Councillor D. Horchik
Seconded by Councillor A. Chiu
1) That
Markham Staff Report on New Provincial Regulations Respecting the Use and Sale
of Cosmetic Pesticides dated
May 25, 2009, be received; and
2) That the Town of
Markham send a letter to the Premier of Ontario and Minister of the Environment
(MOE) to:
a) Commend the
Provincial Government for implementing a ban on the use and sale of pesticides;
b) Request that MOE
provide municipalities with a detailed overview of its pesticide education and
enforcement program; details of its plan for the review of golf course audit
information; and a designated telephone number for use by Municipal Law
Enforcement Officers to report suspected or observed violations of the Act;
c) Request that the MOE
allocate the appropriate levels of education and enforcement related to use and
sale of pesticides regulations; and,
3) Staff review the new
Provincial pesticide regulations and draft appropriate wording to be included
in the letter to the Premier of Ontario and MOE requesting the Provincial
Government to:
a) Consider further
restricting the use of pesticides on hydro right of ways;
b) Review the impact of
storm water runoff from golf courses that are abutting residential areas,
including the Bayview Golf and Country Club in the Town of Markham; and,
4) That the letter to
the Premier of Ontario and MOE be brought before General Committee for review;
and,
5) That staff be
requested to write to the Ontario Realty Corporation and Hydro One to determine
their practices with respect to the application of pesticides on hydro
corridors in the Town of Markham, particularly those areas used by residents
for recreational purposes; and,
6) That the Region of
York be requested to undertake a Region-wide communication program targeting
pesticide disposal across York Region to encourage the public to properly
dispose of banned pesticides; and
7) That the proposed
2009 Pesticide Education/Outreach Program for the Town of Markham as described
in this report be endorsed; and,
8) That staff be requested
to report back in May, 2010, with an assessment of the effectiveness of the
Provincial Education and Enforcement Plan relative to the Act; and,
9) That a copy of this
Report be circulated to local municipalities in the GTA and the Association of
Municipalities of Ontario; and,
10) That environmental
leadership, by-law enforcement and operations staff, in addition to the Town’s
Pesticide Committee be thanked for their ongoing efforts in support of the
development of the pesticides by-law and other environmental initiatives; and
further,
11) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
17. CITY OF PICKERING
NOTICE OF MOTION
WILDLIFE HUNTING (12.2.6)
Letter 1 2 3 4
Moved by Deputy Mayor J. Heath
Seconded by Regional Councillor E.
Shapero
1) That the letter
dated April 21, 2009 from Ms. D. Wilcox, City Clerk, providing notice of a
motion adopted by the Council of the City of Pickering regarding wildlife
hunting, be received; and further,
2) That staff review and
advise the General Committee whether the use of bows and arrows may be
regulated through the Town’s Fire Arms By-law.
CARRIED.
18. SENIORS ACHIEVEMENT
AWARD PROGRAM (13.2.1)
Letter
Moved by Councillor D. Horchik
Seconded by Regional Councillor
J. Jones
1) That
the letter dated May 1, 2009 from the Minister Responsible for Seniors,
encouraging the Town to participate in the Senior Achievement Award Program, be
received.
CARRIED.
19. HUMAN RESOURCES DEVELOPMENT CANADA
2009 THERESE CASGRAIN VOLUNTEER AWARD (12.2.6)
Letter
Moved by Councillor D. Horchik
Seconded by Regional Councillor
J. Jones
1) That
the letter dated April 21, 2009 from Human Resources Development Canada
enclosing a Nomination Kit for the 2009 Therese Casgrain Volunteer Award,
acknowledging contributions Canadian volunteers have made to society, be
received.
CARRIED.
Moved by Councillor C. Moretti
Seconded by Regional Councillor J. Jones
That Committee recess
to allow for the Annual General Meeting of the Varley McKay Art Foundation.
CARRIED.
Committee recessed at 11:56 a.m.
Committee reconvened at 12:45 p.m.
20. INTEGRATED LEISURE SERVICES MASTER PLAN (6.0)
Presentation
Project Manager Catherine Biss, and Project Consultant Jean Monteith provided
Committee with an update on the Integrated Leisure Master Plan project, a 10 year strategy to address parks, recreation and culture services
in the Town. Committee discussed the findings
collected in the research and public consultation phases.
ADJOURNMENT
The General Committee adjourned at 1:29 p.m.