FINANCE & ADMINISTRATIVE
COMMITTEE
2001-04-23 - Canada Room
Meeting No. 9
Attendance
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A. Taylor,
Commissioner of Corporate Services
R. Robinson,
Town Solicitor
M. F.
Turner, Commissioner of Development Services
A. Wolfe,
Commissioner of Community Services
P.
Wealleans, Director of Taxation
T.
Houghting, Director of Financial Reporting
B. Cribbett,
Treasurer
R. Watt, Director
of Human Resources
G. Taylor,
Manager of Occupational Health & Safety
C. Campbell,
Manager of Purchasing
B. Nanninga,
Executive Assistant to the Mayor
M. Scott,
Executive Coordinator to CAO
S. Birrell,
Town Clerk
D. Smith,
Committee Clerk
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The Finance
and Administrative Committee convened at the hour of 9:01 a.m. with Councillor
K. Usman in the Chair.
DISCLOSURE
OF INTEREST
None declared.
That
the following recommendations be referred to Council for approval.
1. TAX POLICY - (7.3)
Mr.
P. Wealleans, Director of Taxation, gave an update on the status of the Tax
Policy. He advised that the deadline to
delegate tax ratio authority to lower tier municipalities has been extended to
May 31, 2001.
RECOMMENDATION:
That
the presentation by the Manager of Taxation and the Treasurer be received.
RECOMMENDATION:
That
Council request the Minister of Finance, Ontario to prescribe a regulation such
that any tax shift on a class due to a change in the setting of tax ratios be
included in the capped amount.
RECOMMENDATION:
That
Council request the Minister of Finance, Ontario to prescribe a regulation to
ensure that any capped class that experiences an increase in tax burden due to
a tax ratio shift in addition to a CVA increase, be responsible not only for
the CVA increase but also any increase due to the setting of ratio.
The
Treasurer will prepare a detailed report for the next Finance &
Administrative Committee meeting on April 30, 2001.
2. 01-R-01, CROSSING GUARD SERVICES (3.16)
RECOMMENDATION:
That
the Request for Proposal (RFP) 001-R-01 for Crossing Guard Services be awarded
to Staffing Services Inc. for a three-year contract in the total amount of
$1,316,100.00 commencing September 1, 2001 to June 30, 2003 ($1,266,900.00
inclusive of 3% GST) with an option to extend for a fourth year at $432,280.00
(inclusive of 7% GST) based on quality of service and mutual agreement.
And
that the estimated cost of service for 2001 be charged to account #200 998 5642
in the amount of $401,691.20 (inclusive of 3% GST rebate), for the period
September 1 to December 31, 2001, as requested in the 2001 Human Resources
Operating budget;
And
that the cost for increasing or cancelling a station be set at $15.00 per
shift, for the term of the agreement, ($15.45 inclusive of the 3% GST);
And
that staff report back to Council regarding cost cutting initiatives that could
be realized through reduction of lunchtime crossing stations where the number
of students and traffic may justify a change in the existing agreement.
3. UNIONVILLE SKATING CLUB REQUEST FOR
FINANCIAL ASSISTANCE (7.6
& 6.1)
RECOMMENDATION:
That
the request from Ms. Kathy Nimens on behalf of the Unionville Skating Club for
financial assistance be denied;
And
that Council extends its best wishes and good luck to the Unionville Skating
Club on the Ice Fantasia 2001 ice show;
And
that a letter be sent to the Skating Club advising that the Town supports it in a number of ways including
the removal of ice glass and boards to accommodate seating requirements and
painting ice according to design requirements.
4. PRE-QUALIFICATION OF CONTRACTORS FOR
BERCZY
PARK CONSTRUCTION (7.12.3 & 10.7)
RECOMMENDATION:
That
Council approve the use of the pre-qualification process for selecting the contractors
for the Berczy Park construction in accordance with the Purchasing By-law
143-2000.
5. ELECTRICAL SERVICE AND MAINTENANCE
OF TOWN FACILITIES (7.12)
RECOMMENDATION:
That
the Request for Proposal 044-R-01, Electrical Service and Maintenance of Town
Facilities, be awarded to Kudlak-Baird Electrical Contractors for a three (3)
year period commencing May 1, 2001 to April 30, 2004, at the rates specified on
Schedule 'A' attached to the Report, for an estimated total award of
$352,746.90 (inclusive of 7% GST);
And
that the award be funded from the various operating budgets from the user
Departments across the Town.
6. WOODBINE CACHET WEST INC. (ASPEN RIDGE
HOMES)
MODEL HOME AGREEMENT (8.4)
RECOMMENDATION:
7. RELEASE AND ABANDONMENT OF SANITARY
& STORM
SEWER EASEMENT - PART OF LOT
19, CON. 6 (8.1)
8. TOWN TRANSFER OF TEMPORARY EASEMENT TO
BELL
CANADA - DSLAM CABINETS -
BAYVIEW AVENUE (8.1)
9. COMMUNICATIONS COMMITTEE (16.23 &
12.2)
……………………
At
10:00 a.m. Committee recessed in camera
to discuss a legal and property matter and reconvened at 10:30 a.m.
…………………….
RECOMMENDATION:
That the
Committee rise from the In-camera session and the Chairman report.
Deputy Mayor
F. Scarpitti reported that the following motion was passed at the In-camera
session:
10. BUTTONVILLE AIRPORT (5.15.1)
RECOMMENDATION:
That the Mayor
and Clerk be authorized to execute an Extension Agreement between Toronto
Airways Limited, Townco and the Town of Markham to facilitate the continued
operation of the Toronto Buttonville Airport, which Extension Agreement would
extend the existing Lease, Sublease and Operating Agreements to December 31,
2001, in a form satisfactory to the Town Solicitor.
CARRIED.
………………………………………………….
11. JAKES ON MAIN PUB & GRILLE - REQUEST
FOR LIQUOR LICENSE FOR BEER
TENT - JUNE 2, 2001 (3.21)
Council,
at its meeting on March 20, 2001, objected to the issuance of a permit for a
beer garden at the Unionville Festival on June 2, 2001. Mr. Jack Valianes and his solicitor, Mr.
Robert J. Swayze were in attendance to answer any concerns with respect to the
application.
Mr.
Douglas Worsley and Ms. Jeanne Ker-Hornell were also in attendance. Mr. Valianes advised that as a gesture of
good faith he will withdraw his request for a beer tent at the Unionville
Festival on June 2, 2001.
RECOMMENDATION:
That
the presentations by Mr. Robert J. Swayze and Mr. Douglas Worsley be received
and that Mr. Valianes, owner of Jakes on Main be thanked for withdrawing his
application for a beer tent at the Unionville Festival on June 2, 2001.
12. MUNICIPAL PERFORMANCE MEASURES PROGRAM
(7.0)
The
Province of Ontario has mandated that all municipalities in Ontario report in
the annual Financial Information Return (FIR) a series of performance
measures. The Treasurer reported that
Finance staff have completed draft measures and are working co-operatively with
other municipalities through various task groups to compare and verify results.
RECOMMENDATION:
That
the verbal update regarding Provincial Performance Measures from the Treasurer
be received for information.
13. GRANT REQUEST - FRIENDS OF LITTLE
GERMAN MILLS CREEK (7.6)
A
report from the Commissioner of Corporate Services recommends that the request
for a grant to the Friends of Little German Mills Creek be denied as it does
not comply with the Town's current policy.
RECOMMENDATION:
That
the request from the Friends of Little German Mills Creek requesting financial
assistance be referred to the Environment & Transportation Committee
meeting this date.
14. UNITED WAY OF YORK REGION - NOMINATIONS
FOR
DOUGLAS E. LEAR MEMORIAL
AWARD (12.2.6)
15. MINISTRY OF CITIZENSHIP - NOMINATIONS FOR
AWARDS (12.2.6)
16. AREA SPECIFIC DEVELOPMENT CHARGES
APPLICABLE
TO THE HELEN AVENUE AND
SABISTON DRIVE AREAS (7.11)
17. MARKHAM RUGBY FOOTBALL CLUB (MRFC)
PROPOSED CLUBHOUSE AT AUSTIN
DRIVE PARK (6.3 & 6.10)
ADJOURNMENT
The Finance
and Administrative Committee meeting adjourned at the hour of 11:25 a.m.