General Committee Agenda

Meeting Number: 1

Tuesday, January 21, 2025 at 9:30 A.m. - 4:30 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on January 28, 2025.

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE DECEMBER 17, 2024 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the December 17, 2024 General Committee meeting be confirmed.

4.

PRESENTATIONS

4.1

PRESENTATION OF SERVICE AWARDS (12.2.6)

The General Committee recognizes the following members of staff:

Chief Administrative Office - Fire & Emergency Services
Kelly Pickering, Fire Mechanic, Fire & Emergency Services, 25 years

Community Services Commission

Donald Roe, Supervisor, Community Program, Recreation Services, 20 years
Dan Roberts, Labourer/Driver, Operations, 15 years
Mary Creighton, Director, Recreation Services, 15 years
Adam Carpino, Facility Operator II, Recreation Services, 10 years
Clara Grassia, Manager, Sports Development, Recreation Services, 5 years
Edward Rhodes, Customer Services Supervisor, Recreation Services, 5 years

Corporate Services Commission         

Stella Attai, Financial Analyst, Financial Services, 25 years
Vincent Lai, Application Lead, Information Technology Services, 25 years
Kevin Ross, Manager, Development Finance & Payroll, Financial Services, 20 years
Mandeep Aujla, Solutions Specialist, Information Technology Services, 10 years
Amr Saad, Lead, GIS Operations & Architecture,  Information Technology Services, 5 years

Development Services Commission            

Victor Shum, Engineer, Mechanical, Building Standards, 35 years
Regan Hutcheson, Manager, Heritage, Planning & Urban Design, 35 years
Geoff Day, Senior Planner, Development, Planning & Urban Design, 25 years
Ying Zong, Process Management Administrator, Planning & Urban Design, 15 years
Cristin Miller, Supervisor, Zoning, Building Standards, 10 years
Tori Tsang, Zoning Examiner, Building Standards, 10 years
Jing Yu, Event Administrator, Economic Growth, Culture & Entrepreneurship, 5 years
Renee Zhang, Manager, Corporate and Community Events, Economic Growth, Culture & Entrepreneurship, 5 years
Melissa Leung, Senior Planner, Development, Planning & Urban Design, 5 years
Oxana Negorutsa, Parks Development Coordinator, Planning & Urban Design, 5 years

5.

DEPUTATIONS

6.

COMMUNICATIONS

6.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

The following York Region Communications are available on-line only.

• 1. That the communication dated December 5, 2024 from York Region regarding be received for information purposes:

  1. Update on Implementation of the Community Safety and Well-Being Plan for York Region 2022-2026
  2. Development Charges Deferral for Affordable Rental Buildings Policy - Update

7.

PETITIONS

8.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

8.1

STAFF AWARDED CONTRACTS FOR THE MONTHS OF OCTOBER, NOVEMBER AND DECEMBER 2024 (7.0)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the months of October, November and December 2024” be received; and further,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.2

261-S-24 FIRE RADIO REPLACEMENT (7.15)

R. Best, ext. 2012/ A. Moore ext. 4711

• 1. That the report titled “261-S-24 Fire Radio Replacement” be received; and,
  2. That the contract for 261-S-24 Fire Radio Replacement be awarded to Motorola Solutions Canada Inc. in the amount of $690,514.98 inclusive of HST; and,
  3. That the award be funded from the 2025 Capital Project # 25061 – Radio Equipment Replacement, with an approved budget in the amount of $610,500.00; and,
  4. That the budget shortfall in the amount of $80,014.98 ($690,514.98 - $610,500.00) be funded from an additional draw from the Life Cycle Reserve; and,
  5. That the tendering process be waived in accordance Purchasing By-Law 2017-8, Part II, Section 11 Non-Competitive Procurement, item 1 (b) which states “where there is only one source of supply for the goods to be purchased”; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

MOTIONS

10.

NOTICES OF MOTION

11.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

12.

ANNOUNCEMENTS

13.

ADJOURNMENT