General Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 14

Monday, June 20, 2022 at 9:30 A.m. - 3:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on June 28, 2022.

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron-Wendat, Anishnabeg, Seneca, Chippewa, and the current treaty holders Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE JUNE 7, 2022 AND JUNE 8, 2022 GENERAL COMMITTEE MEETING (16.0)

• 1. That the minutes of the June 7, 2022  and June 8, 2022 General Committee Meeting be confirmed. 

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

• 1. That the following communications dated 2022 from York Region be received for information purposes:
     1. 2022 Development Charges By-Law and Background Study
     2. 2019 to 2023 Strategic Plan Year 3 (2021) Progress Report and 2023 to 2027 Strategic Plan Development
     3. Affordable Housing  in York Region - 2021 Measuring and Monitoring
     4. Update on Sustainable Development Incentive Programs
     5. Toronto Global Membership and Foreign Direct Investment Realignment
     6. Long-Term Care Transformation Second Draft National Standard
     7. Community Safety and Well-Being Plan for York Region
     8. Regional Greening Strategy Refinement and 2021 Achievements
     9. 2022 Water and Wastewater Master Plan Update
     10. South York Greenway Cycling and Pedestrian Corridor Route Alignment and Project Advancement
     11. Draft Regional Official Plan Consultation Update and Statutory Public Meeting

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

MINUTES OF THE MAY 9, 2022 RACE RELATIONS COMMITTEE MEETING (16.0)

• 1. That the minutes of the May 9, 2022 Race Relations Committee meeting be received for information purposes. 

7.2

MINUTES OF THE MAY 12, 2022 MARKHAM TRAIN STATION COMMUNITY CENTRE BOARD MEETING (16.0)

• 1. That the minutes of the May 12, 2022 Markham Train Station Community Centre Board meeting be received for information purposes. 

7.3

009-T-22 YONGE & GRANDVIEW PARK - CONSTRUCTION (8.2)

R. Fournier, ext. 2120 / R. Patano, ext. 2990

• 1. That the report entitled “009-T-22 Yonge & Grandview Park - Construction” be received; and,
  2. That staff be authorized to award a contract to Quality Property Services, the lowest priced bidder, in the total amount of $590,483.80 inclusive of HST; and,
  3. That a contingency in the amount of $47,238.70 (8%) inclusive of HST established to cover any additional project costs be approved, and that authorization be granted to approve expenditures of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and,
  4. That the Urban Design Capital Administration Fee in the amount of $57,395.03 be approved; and,
  5. That the award, contingency and capital administration amounts in the total amount of $695,117.53 ($590,483.80 + $47,238.70 + $57,395.03) be funded from capital project 21023 Yonge & Grandview Park – Construction, GL account 081-5350-21023-005, which has an available budget of $645,106.00; and,
  6. That the shortfall of $50,011.53 ($645,106.00 - $695,117.53) be funded from the City-wide Soft Development Charges in the amount of $45,010.38 (90%) and the Parks Cash-in-Lieu in the amount of $5,001.15 (10%); and further,
  7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

002-R-22 MARKHAM VILLAGE FLOOD CONTROL IMPLEMENTATION - PHASE 1 DESIGN STORM/ SANITARY SEWERS AND CAST IRON WATERMAIN UPGRADES (5.6)

P. Kumar, ext. 2989 / R. Muir, ext. 2357 / F. Chan, ext. 3189

• 1. That the report entitled “002-R-22 Consulting Engineering Services for Markham Village Flood Control Implementation - Phase 1 Storm/ Sanitary Sewers and Cast Iron Watermain Upgrades” be received; and, 
  2. That the detailed design work under contract 002-R-22 Consulting Engineering Services for Markham Village Flood Control Implementation - Phase 1 Storm/ Sanitary Sewers and Cast Iron Watermain Upgrades (inclusive of Phases 1A, 1B, and 1C) be awarded to the highest ranked, second lowest priced Bidder, R.V. Anderson Associates Limited, in the amount of $1,204,735.62, inclusive of HST; and, 
  3. That a 20% contingency in the amount of $240,947.12, inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and, 
  4. That the Consulting Engineering Services for detailed design award in the amount of $1,445,682.75 ($1,204,735.62 + $240,947.12) be funded from the capital project 058-6150-22193-005 “Markham Village Flood Control Implementation Phase 1 - Design”; and,
  5. That the remaining budget of $569,217.25 in capital project 058-6150-22193-005 “Markham Village Flood Control Implementation Phase 1 - Design” will not be required from the Stormwater Fee Reserve; and, 
  6. That the contract administration services (inclusive of 10% contingency) be awarded to R.V. Anderson Associates Limited for:
     Phase 1A in the amount of $586,094.66 ($532,813.32 + $53,281.33),
     Phase 1B in the amount of $621,153.01 ($564,684.56+ $56,468.46), and,
     Phase 1C in the amount of $660,382.10 ($660,347.37 + $60,034.74), be requested as part of the 2024, 2025, and 2026 Capital budget process, subject to Council approval; and, 
  7. That the future Purchase Order for contract administration of Phases 1A, 1B, and 1C be updated to reflect the actual construction time required based on the final design; and further, 
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.5

STAFF AWARDED CONTRACTS FOR MAY 2022 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Month of May 2022” be received; and, 
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution

7.6

207-T-21 FAIRTREE CRICKET PITCH LIGHTING PURCHASE AND INSTALLATION (7.9)

T. Lewinburg, ext. 2700 / M. Lee, ext. 2239

• 1. That the report entitled “Tender 207-T-21 Fairtree Cricket Pitch Lighting Installation” be received; and,
  2. That the contract for Tender 207-T-21 Fairtree Cricket Pitch Lighting Installation be awarded to the lowest priced bidder, Nadelec Contracting Inc. in the amount of $386,118.14, inclusive of HST; and,
  3. That a 10% contingency in the amount of $38,611.81 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
  4. That the estimated costs of $424,729.96 ($386,118.14 + $38,611.81) be funded from accounts as listed in the Financial Considerations section with budget available of $227,915.00; and,
  5. That the budget shortfall in the amount of $196,814.96 ($424,729.96 - $227,915.00) be funded from the Development Charges - City-Wide Soft Reserve in the amount of $177,133.46 (90%) and Non-DC Growth in the amount of $19,681.50 (10%); and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

8.1

IMPLEMENTATION OF DIGITAL BRIDGE OVERPASS BANNER SIGNS IN MARKHAM (7.0)

K. Kitteringham, ext. 4729 / M. Roy, ext. 5635

• 1. That the Report entitled “Implementation of Digital Bridge Overpass Banner Signs in Markham” be received; and,
  2. That Staff be authorized to complete negotiations and finalize a Digital Sign Agreement with RCC Media Inc. for the installation and maintenance of Digital Overpass Banner Signs on CN railway bridges in Markham, to the satisfaction of the Commissioner of Corporate Services and the City Solicitor; and,
  3. That the Mayor and City Clerk be authorized to sign the agreement with RCC Media Inc., and any amendment thereto approved by the Commissioner of Corporate Services and the City Solicitor; and,
  4. That Staff report back within 3 years of the signing of the agreement with RCC Media Inc. with a status report; and further,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

PRESENTATIONS - COMMUNITY ISSUES

9.1

LIFESAVING SOCIETY COMMENDATION NOMINIATIONS  (12.2.6)

J. Evans, ext. 3835

The Lifesaving Society awards its Lifesaving Commendation to Lifesaving Society certified employees who, in the line of duty, perform a successful rescue in a life-threatening emergency requiring resuscitation. The rescuer responds to the emergency (aquatic or non-aquatic) with demonstrated judgement, knowledge and skill.

Mary Creighton, Director of Recreation, Janice Carrol, Manager (East) Recreation and Jennifer Evans, Legislative Coordinator will be in attendance to present the certificates. 

• 1. That the following award recipients be acknowledged for their contributions to this achievement:

  • • Clare Meadway, Community Program Supervisor (Aquatics)
    • Victor So, Lifeguard
    • Thineash John, Lifeguard
    • James Bird, Lifeguard
    • Carmen Wong, Leadership Conductor
    • May Tam, Leadership Conductor
    • Jennifer Thompson, Shift Supervisor

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

CONFIDENTIAL ITEMS

That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into confidential session to discuss the following matters:

14.1

FINANCE AND ADMINISTRATIVE ISSUES

14.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES - JUNE 7, 2022 & JUNE 8, 2022 (16.0) [Section 239 (2)(a)(b)(c)(e)]

14.1.2

APPROVAL OF RESTRICTED AND CONFIDENTIAL GENERAL COMMITTEE MINUTES - APRIL 26, 2021 (16.0) [Section 239 (2)(b)(d)]

14.1.3

SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD (UPDATE ON SECURITY ACTIVITY OF CITY ASSET); (12.0) [Section 239 (2)(a)]

14.2

LAND, BUILDING & PARKS CONSTRUCTION ISSUES

14.2.1

PROPOSED OR PENDING ACQUISITION OF LAND BY CITY OR LOCAL BOARD; (WARD 8); (8.6) [Section 239 (2)(c)]

14.2.2

PROPOSED DISPOSITION OF REAL PROPERTY OF THE CITY OR LOCAL BOARD (WARD 1); (8.1) [Section 239 (2)(a)]

14.2.3

PROPOSED OR PENDING ACQUISITION OF LAND BY CITY OR LOCAL BOARD (WARD 8); (8.6)[Section 239 (2)(c)]

14.2.4

A PROPOSED OR PENDING ACQUISITION OF DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD - RELOCATION OF KOCH-WIDEMAN HOUSE OT MARKHAM HERITAGE ESTATES (WARD 6); (8.6)[Section 239 (2)(c)]

15.

ADJOURNMENT