FINANCE & ADMINISTRATIVE
COMMITTEE
2002-12-02 - Canada Room
Meeting No. 1
Attendance
|
Mayor D. Cousens (1:45 pm)
|
J. Livey,
Chief Administrative Officer
J. Mascarin,
Acting Town Solicitor
J. Sales,
Commissioner of Community & Fire
Services
A. Taylor,
Commissioner of Corporate Services
J. Baird,
Acting Commissioner of Development
Services
S. Birrell,
Town Clerk
P. Loukes,
Director of Street Services
B. Cribbett,
Treasurer
J. Lustig,
Manager, Financial Planning
F. Edwards,
Manager, Administration
B. Varner,
Manager, Real Property
F. Poon,
Manager, Systems & Technology
Support
M. Visser,
Senior Investment Financial Analyst
J. Nelson,
Financial Analyst
J. Kee,
Committee Clerk
|
The Finance
& Administrative Committee convened at the hour of 2:30 p.m. with
Councillor K. Usman in the Chair, and re-convened again at 3:20 p.m. with
Regional Councillor F. Scarpitti in the Chair.
Councillor K. Usman assumed the Chair at 3:45 p.m.
DISCLOSURE OF INTEREST
None declared.
1. COMPENSATION
REVIEW FOR SENIOR STAFF (11.0)
Moved by
Regional Councillor G. Landon
Seconded by
Regional Councillor B. O'Donnell
**That
the report entitled "Compensation Review for Senior Staff" be
received;
And
that the revised salary structure for senior management (Appendix
"A"), being those positions in Grades 14 and 15, be approved and
effective the first full pay period in January 2003;
And
further that the salaries for incumbents in Grades 14 and 15 are affixed
appropriately, by the Chief Administrative Officer.
CARRIED
-----------------------------------------------------------------------------------------
**Clause
1, in its entirety, was withdrawn by Council at its meeting held December 10,
2002.
2. SALE
OF PORTION OF OLD 14TH AVENUE
PART 1 AND PART 2, PLAN
65R-25093 (8.5)
Moved by
Regional Councillor G. Landon
Seconded by
Councillor J. Heath
That
Council receive and accept the Agreement of Purchase and Sale for the property
identified as Part 1 on Plan 65R-25093, Markham from Armadale Square Inc. in
the amount of $80,000 excluding GST;
And
that Council receive and accept the Agreement of Purchase and Sale for the
property identified as Part 2 on Plan 65R-25093, Markham from Canada Lands
Company Limited in the amount of $80,000 excluding GST;
And
that a by-law be enacted on December 10, 2002 to authorize the Mayor and Clerk
to execute a Transfer/Deed of Land to Armadale Square Inc. for the lands
identified as Part 1 on Plan 65R-25093, Old 14th Avenue, Markham, in a form
satisfactory to the Town Solicitor;
And
further that a by-law be enacted on December 10, 2002 to authorize the Mayor
and Clerk to execute a Transfer/Deed of Land to Canada Lands Company Limited
for the lands identified as Part 2 on Plan 65R-25093, Old 14th Avenue, Markham,
in a form satisfactory to the Town Solicitor.
CARRIED
3. 5884
SIXTEENTH AVENUE, LUNAU RESIDENCE
PART 1, PLAN 65R-24463,
MARKHAM (8.5)
In response to
a query regarding sidewalk installation, staff advised that the matter would be
investigated and information would be presented at the next meeting of the
Budget Sub-Committee.
Moved by
Regional Councillor G. Landon
Seconded by
Regional Councillor B. O'Donnell
That
Council receive and accept the Agreement of Purchase and Sale for the property
located at 5884 Sixteenth Avenue, Markham from Jamie and Jessie Mercer in the
amount of $175,000;
And
that 5884 Sixteenth Avenue, Part 1, Plan 65R-24463, Markham, be declared
surplus property pursuant to Town of Markham By-law No. 178-96;
And
that notice of the proposed disposition of such lands be placed on the agenda
for the Council meeting of December 10, 2002, as required by By-law No. 178-96;
And
further that a by-law be enacted at the Council meeting on January 14, 2003,
authorizing the Mayor and Clerk to execute a Transfer/Deed of Land to Jamie and
Jessie Mercer for the lands municipally known as 5884 Sixteenth Avenue,
Markham, in a form satisfactory to the Town Solicitor.
CARRIED
4. MARYDALE
AVENUE AND DENISON STREET
SIGHTLINE IMPROVEMENTS (8.5)
Moved by
Regional Councillor G. Landon
Seconded by
Councillor J. Virgilio
That
the recommendation to acquire a parcel of land from the owner of 120 Marydale
Avenue and the relocation of an existing fence along Denison Street for the
purpose of solving the intersection sightline problem be approved;
And
that the Manager of Real Property be authorized to negotiate the purchase of
land with the owner of 120 Marydale Avenue for property required to solve the
sightline visibility problem;
And
that an amount of $17,500 be identified as a budget item for the 2003 Capital
Budget to relocate the fence and pillars;
And
that the Parks Department be requested to investigate and undertake appropriate
remedial measures to improve the condition of the trees and boulevard at the
southwest corner of Marydale Avenue and Denison Street;
And
that the Mayor or Clerk be authorized to execute all documents in a form
satisfactory to the Town Solicitor as may be necessary to give effect to
resolving the intersection sight line problem.
CARRIED
5. COST
SHARING OF VIDEO CAMERA ON
CAPTAIN ROLPH WALKWAY (5.20)
Ms.
Nancy Bahniuk, Principal, Markham District High School, was in attendance and
thanked Committee for its support and its continuing work in the community.
Moved by
Councillor J. Heath
Seconded by
Regional Councillor G. Landon
That
the Town of Markham pay $5,000 to York Region District School Board towards the
supply and purchase of a remote camera to be used by Markham District High
School to monitor the walkway between the school and Captain Rolph Blvd.
CARRIED
6. MUNICIPAL
ACT 2001 - NOTICE BY-LAW (13.2.5)
Moved by
Councillor J. Heath
Seconded by
Councillor J. Virgilio
That
the report entitled "Municipal Act, 2001 - Notice By-law" be
received;
And
that the by-law "A By-law to Prescribe the Form and Manner and Times for
the Provision of Reasonable Notice" be approved and enacted effective
January 1, 2003;
CARRIED
7. FEES
AND CHARGES (2.0 & 7.0)
Committee
noted that Schedule B - Ontario Regulation
244/02 had not been attached to the staff report. Staff advised that copies of the Schedule
would be forwarded to all Members of Council without delay.
Moved by
Councillor J. Heath
Seconded by
Councillor J. Virgilio
That a by-law
be enacted to establish fees and charges for services provided by the Town;
And That
By-Law No. 302-96, “A By-Law to Establish a Fee Structure for Live Birth
Registrations, Burial Permits and Marriage Licences” be rescinded;
And That
By-law 37-96, “A by-law to Charge Fees for Administrative Services” be
rescinded.
And That
Schedule “A” of By-Law 2002-181, “A By-Law to Charge Fees for Services Provided
by Fire and Emergency Services for Emergency and Non-Emergency Incidents” be
deleted;
And That
Schedule “B” of By-Law 2002-171, “Being a by-law to amend Township of Markham
By-law No. 1602 to provide a schedule of fees for water/wastewater for the Town
of Markham effective September 1, 2002” be deleted;
And That
Schedule “A” of By-Law 2002-94, A By-law to prohibit and regulate signs and
other advertising devices and the posting of notices on buildings or vacant
lots within the Town of Markham and to repeal in their entirety By-laws 121-93,
as amended, and By-law 247-94, as amended” be deleted;
And That
Schedule “A” of By-law 2001-237, “Being a By-law respecting the sale and
discharge of fireworks” be deleted;
And That
By-law 2001-235, “Being a By-law to establish fees for Fire Department
responses to false alarms” be amended to delete reference to fees;
And
That Schedule “A” of By-law 308-97, “By-Law for registration of two unit
residential occupancies”, be deleted.
CARRIED
8. MOVING
OF HERITAGE BUILDINGS (16.11)
Moved by Mayor D. Cousens
Seconded by Councillor G. McKelvey
That
the Town of Markham supports any temporary road closures that are required
during the weekday when applications are received for the moving of heritage
structures;
And
that the appropriate signage be displayed, and notification of such temporary
closures be communicated to the community as early as possible.
CARRIED
9. LICENSING
BY-LAWS (2.22 & 2.0)
Moved by Councillor J. Heath
Seconded by Councillor J. Virgilio
That a by-law
to impose licensing fees in the Town of Markham be enacted;
And that the
following licensing by-laws be amended to adhere to the Municipal Act, 2001 and re-enacted:
By-Law No. 2001-237, “A By-Law Respecting the Sale and Discharge of
Fireworks”
By-Law No. 2001-62, “A By-Law Respecting the Licensing, Regulating and
Inspecting of Adult Entertainment Parlours for the Provision of Goods”
By-Law No. 2001-22, “Adult Entertainment Parlour (Services)
By-Law No. 2001-31, “A By-Law to Provide for the Licensing and
Regulation of Places of Amusement”
By-Law No. 2001-30, “A By-Law to Provide for the Regulating and
Licensing of Places of Amusement – Pinball and Video Games Rooms”
By-Law No.2001-35, “A By-Law to Provide for the Licensing and
Regulation of Auctioneers
By-Law No. 2001-34, “A By-Law to Provide for the Licensing and
Regulation of Barber And Hairdressing Shops”
By-Law No. 116-98, “A By-Law Respecting the Licensing and Inspecting of
Body-Rub Parlours and Attendants and Complementary Health Care Service
Providers and Attendants”
By-Law No. 2001-25, “A By-Law to Provide for the Licensing and
Regulation of Bowling Alleys, Billiard, Bagatelle Establishments”
By-Law No. 2001-27, “A By-Law to Provide for the Licensing and
Regulation of Driving Schools and Driving Instructors”
By-Law No. 2001-32, “A By-Law to Provide for the Licensing and
Regulation of Dry Cleaning Depots
By-Law No. 2002-75, “A By-Law to Provide for the Licensing and
Regulation of Eating Establishments and Food Stores”
By-Law No. 2001-28, “A By-Law to Provide for the Licensing and
Regulation of Public Garages”
By-Law No. 2001-29, “A By-Law to Licence the Operation of Golf Driving
Ranges”
By-Law No. 2000-58, “A By-Law to Regulate Horse Riding Establishments
in the Town of Markham and Provide for Safety Measures for Persons While Riding
at those Establishments”
By-Law No. 206-98, “A By-Law to Licence and Regulate Owners and Drivers
of Limousines”
By-Law No. 21-97, “A By-Law for the Licensing, Regulating and Governing
of Persons Who Carry on Business of Leasing or Renting Mobile Signs”
By-Law No. 64-97, “A By-Law to Licence and Regulate Mobile Vendors
By-Law No. 2001-24, “A By-Law to Provide for the Licensing and
Regulation of Public Halls”
By-Law No. 2001-26, “A By-Law to Provide for the Licensing and
Regulation of Refreshment Vehicles”
By-Law No. 2001-36, “A By-Law to Provide for the Licensing and
Regulation of Salvage Shops, Salvage Yards and Second Hand Dealers”
By-Law No. 2000-123, “A By-Law Respecting the Licensing, Regulating and
Inspecting of Retailers of Second Hand Goods”
By-Law No. 2001-40, “A By-Law for Licensing, Regulating and Governing
Owners and Drivers of Taxicabs and Taxicab Brokers”
By-Law No. 2001-33, “A By-Law to Provide for the Licensing and
Regulation of Tobacco Shops”
By-Law No. 184-96, “A By-Law to Provide for the Licensing, Regulation
and Governing of Owners and Drivers of Tow Trucks Operating in the Town of
Markham”.
CARRIED
10. APPOINTMENT
OF DEPUTY CLERKS (11.3 & 13.2.5)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor G. Landon
That
a by-law be enacted to appoint Patricia Miller, Manager of Records, and Judith
Kee, Committee Clerk as Deputy Clerks.
CARRIED
11. 2003
INTERIM TAX LEVY BY-LAW (7.3)
Moved by
Councillor J. Heath
Seconded by
Councillor G. McKelvey
That
Council authorize an interim tax levy for 2003;
And
that the by-law be passed to authorize the 2003 interim tax levy.
CARRIED
12. PROPERTY
MATTER - DESIGNATION OF
STAFF TO ATTEND AUCTION (8.6)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor G. Landon
That
the Manager of Real Property, Legal Services Department (or his designate), be
authorized to submit a bid on behalf of the Town of Markham for the property
known municipally as Robinson Street Rear at a public auction to be held on
December 18, 2002.
CARRIED
13. DELEGATION
OF AUTHORITY TO APPROVE
SUBDIVISION AGREEMENTS (10.7)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor G. Landon
That
Council delegate to the Town Solicitor the authority to approve the special
conditions for all subdivision agreements, as well as to authorize the Mayor
and Clerk to execute such agreements.
CARRIED
14. UPDATE
ON STATUS OF CAPITAL PROJECTS
AS OF OCTOBER 31, 2002 (7.5)
Staff
was commended on the amount of work involved in the preparation of this report.
Moved by
Councillor J. Heath
Seconded by
Regional Councillor G. Landon
That
the report entitled "Update on Status of Capital Projects as of October
31, 2002" be received;
And
that Exhibit "A", entitled "Summary of Open Capital Projects at
October 31, 2002" be received for information purposes;
And
that $3,054,270 from closed capital projects be transferred to the original
source of funding as per the report entitled "Summary of Closed Capital
Projects at October 31, 2002" (Exhibit B and C).
CARRIED
15. PORTION
OF GO LANGSTAFF PARKING LOT
LANGSTAFF ROAD EAST, THORNHILL
(8.5)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor G. Landon
That
a by-law be enacted to stop up and close that portion of the GO Langstaff
Parking Lot owned by the Town of Markham, situated along the north side of
Langstaff Road East, comprised of approximately 0.44 acres, being part of Lot
36, Concession 1.
CARRIED
16. SURPLUS
PROPERTY AND LAND EXCHANGE
DESIGNATED AS PART 9 ON DRAFT
REFERENCE PLAN
BENSON AVENUE - YONGE STREET
INTERSECTION (8.5 & 8.6)
Moved by Councillor
J. Virgilio
Seconded by
Regional Councillor G. Landon
That
part of old Benson Avenue, shown as Part 9 on the draft reference plan (to be
deposited at the Land Registry Office) and attached to the staff report as
Appendix 2, be declared surplus pursuant to Town of Markham By-law 178-96, (a
by-law to govern the sale of surplus real property);
And
that notice of the proposed disposition of Part 9, shown in Appendix 2, be
placed on the Agenda for the Council Meeting on December 10, 2002, as required
by By-law 178-96;
And
that a by-law be enacted to stop up and close that portion of old Benson Avenue
shown as Part 9 in Appendix 2;
And
that approval be granted to the Manager of Real Property to exchange such Town
surplus property with Ontario Realty Corporation (ORC) for a portion of its
lands shown as Parts 2, 3, 4 and 5 in Appendix 2;
And
further that a by-law be enacted at the Council meeting on January 14, 2003,
authorizing the Mayor and Clerk to execute a Transfer/Deed of Land to Ontario
Realty Corporation for the property known as Lot 9 on the draft plan subject to
final registration of the plan by ORC, in a form satisfactory to the Town
Solicitor.
CARRIED
17. SURPLUS
PROPERTY AND LAND TRANSFER TO
REGION OF YORK - PART OF LOT
21, CONCESSION 5
DESIGNATED AS PARTS 1, 2, 3
AND 4 ON REFERENCE PLAN
65R-25469 - ANGUS GLEN
COMMUNITY CENTRE
MAJOR MACKENZIE DRIVE, MARKHAM
(8.5 & 8.6 & 6.6)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor G. Landon
That
part of Lot 21, Concession 5, Designated as Parts 1, 2, 3 and 4 on Reference
Plan 65R-25469 be declared surplus pursuant to Town of Markham By-law 178-96,
(a by-law to govern the sale of surplus real property), and that notice of the
proposed disposition of such lands be placed on the agenda for the Council
meeting of December 10, 2002;
And
that approval be granted to the Manager of Real Property to transfer such Town
surplus property to the Region of York;
And
further that a by-law be enacted at the Council meeting on January 14, 2003,
authorizing the Mayor and Clerk to execute a Transfer/Deed of Land to the
Region of York for the lands known as Part of Lot 21, Concession 5, designated
as Parts 1, 2, 3 and 4 on Reference Plan 65R-25469, Markham, in a form
satisfactory to the Town Solicitor.
CARRIED
18. PROPOSED
STOP-UP, CLOSURE AND DISPOSAL
PORTION OF DEVIATION ROAD
(5.17 & 8.1 & 8.7)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor G. Landon
That
part of Deviation Road, shown in Appendix 2 as Parts 1, 2, 3 and 4 on Plan
65R-25471, be declared surplus pursuant to Town of Markham By-law 178-96, (a
by-law to govern the sale of surplus real property);
And
that notice of the proposed disposition of part of Deviation Road, shown in
Appendix 2 as Parts 1, 2, 3 and 4, be placed on the Agenda for the Council
Meeting on December 10, 2002, as required by By-law 178-96;
And
that a by-law be enacted to stop up and close that portion of Deviation Road
shown as Parts 1, 2, 3 and 4 in Appendix 2;
And
that Parts 1, 2, 3 and 4 identified on Appendix 2 be offered for sale to the
abutting property owners;
And
further that the Manager of Real Property be authorized to negotiate the sale
price and report back to Council on this matter.
CARRIED
19. ALZHEIMER
SOCIETY OF YORK REGION - ANNUAL
AWARENESS BREAKFAST, JANUARY
18, 2003, AND
PROCLAMATION - ALZHEIMER
AWARENESS MONTH (16.23)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor G. Landon
That
the request to support the Alzheimer Society of York Region 6th Annual
Awareness Breakfast on Saturday, January 18, 2003, in the amount of $20.00 per
ticket, at the Sleepy Hollow Country Club from 9:00 a.m. to 11:00 a.m. at 13242
Tenth Line in Stouffville, be received;
And
that tickets be purchased on an individual basis;
And
that January 2003 be proclaimed as "Alzheimer Awareness Month" in the
Town of Markham.
CARRIED
20. 2003
COUNCIL/COMMITTEE MEETING CALENDAR (16.23)
Moved by
Regional Councillor F. Scarpitti
Seconded by
Councillor J. Heath
That
Council/Committee meetings be scheduled for August 2003, only if required.
CARRIED
Moved by
Regional Councillor F. Scarpitti
Seconded by
Regional Councillor G. Landon
That
the 2003 calendar for Council and Standing Committee meetings be approved.
CARRIED
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21. NEW
MUNICIPAL ACT - AMENDMENT TO COUNCIL
ONE-THIRD EXPENSE REMUNERATION
(13.2.5 & 16.23)
Mr. Kevin
Moriarty, Actuary, and Mr. Armand Abehsera, Actuary Associate, Mercer Human Resource
Consulting, were in attendance.
Moved
by Regional Councillor G. Landon
Seconded
by Regional Councillor B. O'Donnell
That
the following resolution be referred to the meeting of Committee of the Whole
to be held on December 10, 2002, at which time all Members of Council will be
present:
"That the report entitled "The
Municipal Act, 2001 - Amendment to Council One-Third Tax Free Expense
Remuneration" be received;
And that effective January 1, 2003, Council
remuneration is fully taxable pursuant to Section 283 of the Municipal Act,
2001;
And further that Council enact a by-law, to
be effective January 1, 2003, adjusting the annual remuneration of the Mayor
and Members of Council to compensate for 100% of remuneration being
taxable."
CARRIED
22. JESSAMYN
HOLDINGS LIMITED GERMAN MILLS ROAD
SCHEDULING OF MEETING (10.7)
Members
agreed to set aside time during the Regular Council Meeting scheduled for
Tuesday, December 10, 2002 to consider the property matter relating to Jessamyn
Holdings Limited and German Mills Road.
23. 2002
THIRD QUARTER YEAR TO DATE
INVESTMENT PERFORMANCE REVIEW
(7.0)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor G. Landon
That
the report dated November 18, 2002 entitled "2002 Third Quarter Year to
Date Investment Performance Review" be received.
CARRIED
24. ELECTION
CONTRIBUTION REBATES FOR RESIDENTS (14.0)
**
Moved
by Regional Councillor B. O'Donnell
Seconded
by Councillor G. McKelvey
That
the report of the Town Clerk, dated December 2, 2002, entitled "Election
Contribution Rebates for Residents", be received.
MOTION LOST
Moved
by Councillor J. Heath
Seconded
by Regional Councillor T. Wong
That
the matter be deferred to Committee of the Whole.
MOTION LOST
Moved
by Regional Councillor F. Scarpitti
Seconded
by Councillor J. Heath
That
the following motion to defer be reconsidered:
"That the matter be deferred to
Committee of the Whole."
MOTION LOST
-------------------------------------------------------------------------------------
**Matter of
election contribution rebates for residents was referred to a Council Committee
of the Whole meeting in 2003 by Council at its meeting held December 10, 2002.
25. INTERNET
VOTING (14.0)
Moved by
Councillor S. Daurio
Seconded by
Regional Councillor T. Wong
That
staff continue to investigate the use of Internet voting in the 2003 Municipal
Election for advance voting purposes only.
CARRIED
Moved
by Councillor J. Heath
Seconded
by Regional Councillor F. Scarpitti
That
Committee resolve In Camera at 12:10 p.m. to discuss confidential personnel and
property matters.
CARRIED
Moved
by Regional Councillor G. Landon
Seconded
by Regional Councillor B. O'Donnell
That
the Committee rise at 2:30 p.m. to consider, in public forum, the item relating
to the "Cost Sharing of Video Camera on Captain Rolph Walkway".
CARRIED
Moved
by Mayor D. Cousens
Seconded
by Councillor D. Horchik
That
Committee resolve In Camera at 2:35 p.m. to further discuss confidential
personnel and property matters.
CARRIED
Moved
by Regional Councillor G. Landon
Seconded
by Councillor J. Virgilio
That
the Committee rise at 3:20 p.m.
CARRIED
ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 4:15 p.m.