GENERAL COMMITTEE
March 26, 2012
Meeting No. 7
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Catherine
Conrad, Town Solicitor
Jim
Baird, Commissioner of Development Services
Brenda
Librecz, Commissioner of Community & Fire Services
Nasir
Kenea, Chief Information Officer
Joel Lustig,
Treasurer
Alex Moore, Manager
of Purchasing
John Ryerson, Director of Culture
Eric Lariviere, Theatre Manager
Alida
Tari, Council/Committee Coordinator
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The General Committee convened at the hour of 9:06 a.m. with Mayor Frank
Scarpitti in the Chair and Councillor Alex Chiu Chaired Community Services
related items.
DISCLOSURE OF
INTEREST
None disclosed.
1. MINUTES OF THE MARCH 19, 2012
GENERAL COMMITTEE (16.0)
Minutes
The
Committee requested that the following friendly changes be made:
·
Change the word
"delegation" to "deputation"
·
Change the word
"bored" to "board"
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Alex Chiu
1)
That the Minutes of the March
19, 2012 General Committee be confirmed.
CARRIED
2. MINUTES OF THE FEBRUARY 15,
2012
ANIMAL CARE COMMITTEE (16.0)
Minutes 2012
Business Plan
There was discussion regarding the request
from the Animal Care Committee for business cards. The Committee briefly discussed the
importance of consistency between all advisory committees and boards. It was suggested that staff review all Town
advisory committees and boards report back on a policy that will ensure
consistency.
The Committee discussed the cost of the
feasibility study.
The Committee requested that the Animal Care
Committee provide more detail with respect to the "Financial
Considerations" in their 2012 Animal Care Committee Business Plan.
Moved by Councillor Don Hamilton
Seconded by Councillor Howard Shore
1) That the Minutes of the February 15,
2012 Animal Care Committee be received for information purposes.
2) That the 2012 Business
Plan for the Animal Care Committee be received for information purposes.
3) That the following Animal
Care Committee recommendation be referred to staff for a brief report to General
Committee:
“That the Animal Care Committee request that Council amend by-law No.
2005-254 to prohibit the sale and keeping of African Dwarf Frogs due to the
risk of obtaining salmonella poisoning.”; and,
4) That staff not proceed
with the request for Corporate business cards noted in the Animal Care Committee minutes of
February 15, 2012; and,
5) That staff review all
Town of Markham advisory committees and boards and report back on a policy that will ensure
consistency in terms of provision of mileage allowances
and refreshments.
CARRIED
3. MINUTES OF THE JANUARY 23, 2012
MARKHAM THEATRE ADVISORY BOARD (16.0)
Minutes
Moved by Regional Councillor Jim Jones
Seconded by Councillor Alex Chiu
1) That the Minutes of the January 23,
2012 Markham Theatre Advisory Board received for information purposes.
CARRIED
4. STAFF AWARDED CONTRACTS FOR THE
MONTH OF FEBRUARY 2012 (7.0)
Report
There was brief
discussion regarding the installation of new toilet partitions at the Angus
Glen Community Centre.
Moved by Regional
Councillor Jim Jones
Seconded by Councillor
Alex Chiu
1) That
the report entitled “Staff Awarded Contracts for the Month of February 2012” be
received; and,
2) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution
CARRIED
5. CONTRACT EXTENSION FOR 007-T-09
TOWNWIDE CATCH BASIN CLEANING (5.10)
Report
Moved by Regional
Councillor Jim Jones
Seconded by Councillor
Alex Chiu
1) That
the report entitled “Contract Extension for 007-T-09 Townwide Catch Basin
Cleaning” be received; and,
2) That
contract 007-T-09 Townwide Catch Basin Cleaning be extended to Flow Kleen Tech
Ltd. for an additional three (3) years (April 1, 2012 to March 31, 2015) in the estimated annual amount of
$221,424 inclusive of HST impact; and,
3) That
the Director of Operations and Manager of Purchasing be authorized to extend
the contract for Townwide Catch Basin Cleaning for two (2) additional years,
provided that it is in the best interest of the Town and increase per year does
not exceed 5% of the cost of the previous years contractual value; and,
4) That
the tendering process be waived in accordance with Purchasing By-Law 2004-341,
Part II, Section 7 (1) (c) which states “when the extension of an existing
contract would prove more cost-effective or beneficial”; and,
5) That
funds be provided from the budget accounts as listed in the Financial
Considerations in the amount of $221,424, inclusive of HST impact; and,
6) That
the award for 2013 – 2015 be funded from the respective years operating budget
accounts subject to Council approval of the annual operating budgets; and,
7) That this report be brought forward to
the April 3rd, 2012 Council meeting; and further,
8) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
6. AMENDMENT OF WATERWORKS
FEES (7.0)
Report Attachment
A
The Committee discussed
whether the service fee to turn water off at the curb could be exempt during
emergency situations.
There was discussion
regarding the permitted use of fire hydrants and whether water trucks are
permitted to fill their tanks. Staff
confirmed that water trucks must have the proper application approved (this
ensures that a meter is installed and a backflow prevention device) in order to
use the fire hydrant to fill their water tanks.
Staff advised that they will send out a briefing note outlining the use
of fire hydrants.
The Committee
suggested replacing the actual water rate ($2.2129) in the attachment with a
clause stating "at the current water rate."
Moved by Councillor
Alex Chiu
Seconded by Regional
Councillor Jim Jones
1) That the report titled “Amendment of
Waterworks Fees” be received; and,
2) That the proposed fees
outlined in Attachment ‘A’ for services provided by the Waterworks Division be
approved effective June 1, 2012; and,
3) That By-Law No. 2002-276
be amended to update the user fees set under ‘Community Services – Water’
section of Schedule A, with fees outlined in Attachment ‘A’; and,
4) That the Director of the department be authorized
to set future increases annually based on the change in the Consumer Price
Index (Toronto All Items September – September) with such increases effective
January 1 and rounded to the nearest half dollar; and,
5) That
staff report back on the possibility to exempt the waterworks service fee to
turn water off at the curb during emergency situations and the monitoring of
water trucks filling up from fire hydrants; and further,
6) That Staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
7. MARKHAM ARTS COUNCIL (3.0)
Report
There was considerable
discussion regarding whether the proposed $66,000 should be provided as a grant
rather than an interest free loan.
Moved by Regional
Councillor Gord Landon
Seconded by Mayor
Frank Scarpitti
1) That the report titled Markham Arts
Council (MAC) be received; and,
2) That
Council approve a 10 year unsecured, interest free loan of $66,000 to the
Markham Arts Council, repayable in ten (10) equal installments commencing
November 1, 2013; and,
3) That
Council authorize the execution of a loan agreement to the satisfaction of the
Chief Administrative Officer and the Town Solicitor based on the terms outlined
in the report including that no liability be incurred to any of the Board
Members or staff of the Markham Arts Council; and,
4) That
Council authorize the Commissioner of Community and Fire Service to enter into
a Partnership Agreement that would outline roles, expectations and
accountabilities between the Markham Arts Council and the Town of Markham under
the stewardship of the Department of Culture; and further,
5) That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
NEW BUSINESS
MARKHAM
BIA MINUTES
Deputy Mayor Jack Heath inquired if the
Clerk's Department has been receiving the Markham BIA minutes. He suggested that the Clerk provide an update
by e-mail to all Members of Council regarding this matter.
8. IN-CAMERA MATTERS
Moved by
Councillor Carolina Moretti
Seconded by Deputy Mayor Jack Heath
That, in
accordance with Section 239 (2) (a) (b) of the Municipal Act, General Committee resolve into an in-camera
session to discuss the following confidential matters (10:19 AM):
1) A proposed or
pending acquisition or disposition of land by the municipality or local board;
2) Personal matters
about an identifiable individual, including municipal or local board employees.
CARRIED
Moved by Councillor Don Hamilton
Seconded by Councillor Colin Campbell
That the General Committee rise from the in-camera session (11:37
AM).
CARRIED
ADJOURNMENT
That the General Committee meeting adjourn at 11:37 AM.