Electronic General Committee Meeting
Revised Agenda
Revised Items are Italicized.

Meeting Number: 18

Monday, November 30, 2020 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on December 9, 2020.

 

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

DEPUTATIONS

4.

COMMUNICATIONS

5.

PETITIONS

6.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

6.1

AUDITOR GENERAL - UPDATE (7.0)

Note: Geoff Rodrigues, Partner, National Internal Audit Leader, MNP LLP, will be in attendance to provide presentation on this matter. 

• 1. The Auditor General Update Presentation be received; and, 
  2. HRIS Implementation Audit – Follow Up Report be received; and,
  3. The Development Charges Audit - Follow Up Report be received; and further,
  4. That staff be authorized and directed to do all things necessary to give effect to this resolution.

6.2

AUDITOR GENERAL – INFORMATION AND RECORDS MANAGEMENT AUDIT (7.0)

Note: Geoff Rodrigues, Partner, National Internal Audit Leader, MNP LLP, will be in attendance to provide presentation on this matter. 

• 1. The Information and Records Management Audit Presentation be received; and,
  2. The Information and Records Management Audit Report be received; and further,
  3. That staff be authorized and directed to do all things necessary to give effect to this resolution.

6.3

2021 STORMWATER FEE UPDATE (7.0)

J. Lustig, ext. 4715

Note: Staff will speak to this matter.

7.

CONSENT - COMMUNITY SERVICES ISSUES

7.1

UPDATED BLUE BOX TRANSITION TIMING AND UPDATE (5.1)

P. Fu, ext. 3010 and C. Marsales, ext. 3560

Note: At the November 16, 2020 General Committee meeting, the Committee suggested that there be an additional examination of the draft regulations and comments to the Ministry through the Waste Diversion Committee which occurred on November 25, 2020.  As a result, attached are updated documents for your consideration.  

• 1. That the presentation entitled “New Provincial Blue Box Regulation and Preferred Program Transition Date” be received; and,
  2. That the City of Markham submit the attached document entitled “City of Markham Comments – ERO (Environmental Registry Ontario) Number 019-2579” and Council Resolution to the Minister of the Environment, Conservation and Parks and Ontario’s Environmental Registry as the City of Markham’s official comments on the draft Blue Box Regulation; and,
  3. That the City of Markham requests that the Minister of the Environment, Conservation and Parks include Markham as an Eligible Community on the final Transition Schedule and be assigned the transition date of January 1st, 2023; and,
  4. That if an earlier transition date is not provided, the City of Markham requests the right to negotiate directly with the Producers for a date earlier than the one indicated on the final Transition Schedule; and,
  5. That the City of Markham requests that the eligible sources, as indicated by the Draft Blue Box Regulation, be expanded to include recycling depots in communities with curbside Blue Box collection, municipal facilities including public-facing community facilities, all public spaces, Blue Boxes located at Canada Post super mailboxes, and small retail businesses within Business Improvement Areas; and,
  6. That the City of Markham requests that the obligations for collection after the transition period (2026+) be equal to or exceed the service standards applicable in transitioning communities on August 15, 2019, specifically, increase Blue Box collection from every other week to weekly collection; and,
  7. That, if provided with the ability to select the service delivery option, the City of Markham reserves the right to select the service delivery option determined to be the most financially and operationally beneficial for its residents and report back to Council on the preferred service delivery option; and,
  8. That Staff be directed to update Council following the release of the final Regulation and Transition Schedule by the Ministry of the Environment, Conservation and Parks; and,
  9. That the City Clerk be directed to forward a copy of this resolution and Comment Letter to the Association of Municipalities of Ontario, York Region and Local Municipalities and the Ontario Ministry of the Environment, Conservation and Parks; and further,
  10. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

REGULAR REPORTS - ENVIRONMENT & SUSTAINABILITY ISSUES

8.1

MARKHAM ENVIRONMENTAL ADVISORY COMMITTEE (MEAC) MINUTES – FEBRUARY 20, 2020 (16.34)

Note: Committee has the option to endorse, amend, refer to staff or receive for information the following recommendation from the February 20, 2020 Markham Environmental Advisory Committee meeting:

"That the Markham Environmental Advisory Committee (MEAC) refer the Climate Emergency Declaration as amended to Markham Council for consideration and to staff for analysis and discussion."

• 1. That the minutes of the Markham Environmental Advisory Committee (MEAC) meetings held February 20, 2020 be received for information purposes.

9.

MOTIONS

10.

NOTICES OF MOTION

11.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

12.

ANNOUNCEMENTS

13.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

13.1

FINANCE & ADMINISTRATIVE ISSUES

13.1.1

INFORMATION EXPLICITLY SUPPLIED IN CONFIDENCE TO THE MUNICIPALITY OR LOCAL BOARD BY CANADA, A PROVINCE OR TERRITORY OR A CROWN AGENCY OF ANY OF THEM; CYBER SECURITY (7.0) [SECTION 239 (2)(h)]

13.1.2

INFORMATION EXPLICITLY SUPPLIED IN CONFIDENCE TO THE MUNICIPALITY OR LOCAL BOARD BY CANADA, A PROVINCE OR TERRITORY OR A CROWN AGENCY OF ANY OF THEM; INFORMATION MANAGEMENT AUDIT RESULTS (7.0) [SECTION 239 (2) (h)]

Note: This item has been moved to the open session. 

13.1.3

LABOUR RELATIONS OR EMPLOYEE NEGOTIATIONS; PERSONNEL MATTER (11.0) [SECTION 239 (2) (d)]

14.

ADJOURNMENT