General Committee
May 11, 2013
Meeting
Number 16
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Jim
Baird, Commissioner of Development Services
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Catherine
Conrad, City Solicitor
Kimberley
Kitteringham, City Clerk
Martha
Pettit, Deputy City Clerk
Nasir
Kenea, Chief Information Officer
Joel
Lustig, Treasurer
Mary Creighton, Director of Recreation
Services
Mark Visser, Senior
Manager, Financial Strategy &
Investments
Andrea Tang, Manager,
Financial Planning
Dennis
Flaherty, Director of Communications and Community
Relations
Alida
Tari, Council/Committee Coordinator
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The General Committee meeting convened at the hour of 9:05 AM with Deputy
Mayor Jack Heath in the Chair and Councillor Alan Ho Chaired Community Services
related items.
General Committee recessed at 12:36 PM and reconvened at 1:15 PM.
Disclosure of
Interest
None disclosed.
1. AWARD
RECOGNITION
-JANICE CARROLL: BAR TO SERVICE MEDAL (12.2.6)
General
Committee recognized Janice Carroll for receiving the Bar to Service Medal from
The Royal Life Saving Society Commonwealth Council. The Medal is to recognize her dedicated service to the Safety Management Council.
2. DEVELOPMENT
CHARGES DECEMBER 31, 2014
RESERVE BALANCES AND ANNUAL ACTIVITY
OF THE ACCOUNTS (7.11)
Presentation Report Attachment
Mark Visser, Senior
Manager, Financial Strategy & Investments delivered a PowerPoint
presentation entitled “Development Charges Cash Flow Update.”
The Committee
discussed the following relative to the Development Charges cash flow update:
·
Projected Development
Charges projects from 2015 to 2018
·
Potential future debt
implications
·
Development Charge cash flow
forecast up to 2018
·
Cost efficiencies
·
Re-evaluating timing of
future proposed infrastructures
·
City of Markham Development
Charges rates compared to other Regional municipalities
·
Include discussion of the
Development Charges potential financial implications with the Budget
Subcommittee discussions
Ms. Eira Keay,
Markham resident addressed the Committee with respect to the Development
Charges reserve balances and annual activity of the accounts and stated some
concerns.
Moved by Regional
Councillor Nirmala Armstrong
Seconded by
Councillor Karen Rea
1) That the presentation by
Mr. Mark Visser, Senior Manager, Financial Strategy & Investments entitled
“Development Charges Cash Flow Update,” be received; and,
2) That
the report titled “Development Charges December 31, 2014 Reserve Balances and
Annual Activity of the Accounts” be received by Council as required under
Section 43(1) of the Development Charges
Act, 1997; and,
3) The correspondence
from Eileen Liasi, Thornhill resident, be received.
Carried
3. 2015
MARCH YEAR-TO-DATE
REVIEW OF OPERATIONS (7.4)
Presentation Report Appendices
1-10
Andrea Tang, Manager,
Financial Planning delivered a PowerPoint presentation regarding the March 2015
Year-do-date (YTD) review of Operations.
The Committee
discussed the firefighters overtime costs and unfavourable winter maintenance
relative to the March 2015 YTD review of Operations.
It was suggested that
staff investigate the possibility of installing solar panels on the street
light poles.
Moved by Councillor
Valerie Burke
Seconded by
Councillor Alan Ho
1) That the presentation by
Ms. Andrea Tang, Manager Financial Planning entitled “March 2015 Year-to-date
(YTD) Review of Operations,” be received; and,
2) That
the report entitled “2015 March Year-To-Date Review
of Operations” be received.
Carried
4. MINUTES OF THE APRIL 24, 2015
AND
APRIL 27, 2015 GENERAL COMMITTEE (16.0)
April
24 April
27
Moved by
Regional Councillor Jim Jones
Seconded by
Regional Councillor Joe Li
1) That
the minutes of the April 24, 2015 and April 27, 2015 General Committee meeting be
confirmed.
Carried
5. MINUTES
OF THE MARCH 18, 2015
ANIMAL CARE COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Regional Councillor Joe Li
1) That
the minutes of the March 18, 2015 Animal Care Committee meeting be received for
information purposes.
Carried
6. MINUTES
OF THE MARCH 9, 2015 AND
MARCH 23, 2015 CANADA DAY COMMITTEE (16.0)
March
9 March
23
Moved by
Regional Councillor Jim Jones
Seconded by
Regional Councillor Joe Li
1) That
the minutes of the March 9, 2015 and March 23, 2015 Canada Day Committee meeting
be received for information purposes.
Carried
7. MINUTES
OF THE APRIL 1, 2015
ENVIRONMENTAL ISSUES COMMITTEE
WASTE DIVERSION SUB-COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Regional Councillor Joe Li
1) That
the minutes of the April 1 2015 Environmental Issues Committee, Waste Diversion
Sub-Committee meeting be received for information purposes.
Carried
8. MINUTES
OF THE MARCH 26, 2015
MARKHAM ENVIRONMENTAL
ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Regional Councillor Joe Li
1) That
the minutes of the March 26, 2015 Markham Environmental Advisory Committee meeting
be received for information purposes.
Carried
9. MINUTES
OF THE MARCH 25, 2015
MARKHAM PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Regional Councillor Joe Li
1) That
the minutes of the March 25, 2015 Markham Public Library Board meeting be
received for information purposes.
Carried
10. MINUTES
OF THE MARCH 2, 2015
RACE RELATIONS COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Regional Councillor Joe Li
1) That
the minutes of the March 2, 2015 Race Relations Committee meeting be received
for information purposes.
Carried
11. MINUTES
OF THE MARCH 25, 2015
RBC MARKHAM MILLIKEN MILLS
CHILDREN’S FESTIVAL COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Regional Councillor Joe Li
1) That
the minutes of the March 25, 2015 RBC Markham Milliken Mills Children’s
Festival Committee meeting be received for information purposes.
Carried
12. MINUTES
OF THE MARCH 9, 2015
VARLEY-MCKAY ART FOUNDATION OF MARKHAM (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Regional Councillor Joe Li
1) That
the minutes of the March 9, 2015 Varley-McKay Art Foundation of Markham meeting
be received for information purposes.
Carried
13. HAPPY
LIFE WEALTH MANAGEMENT
- NAMING RIGHTS FOR THE PAN AM FITNESS CENTRE (6.6)
Report
There was brief
discussion regarding the City's sponsorship packages and how they are
distributed.
Moved by
Councillor Karen Rea
Seconded by
Mayor Frank Scarpitti
1) That the report titled Happy Life
Wealth Management Inc. - Naming Rights for the Markham Pan Am Fitness Centre be
received; and,
2) That the City of Markham enter into an
interior naming rights agreement with Happy Life Wealth Management Inc. to
re-name the fitness centre located in the Markham Pan Am Centre (the “Markham
Pan Am Fitness Centre”) as the “HAPPY LIFE FITNESS CENTRE”, the new name to be
branded and utilized in all promotional, administrative, and legal functions,
operations and communications associated with Markham Pan Am Fitness Centre;
and,
3) That an interior naming rights term of
five years, and an annual interior naming rights fee of $50,000 payable by
Happy Life Wealth Management Inc. (subject to an increase each year during the
term of this agreement to reflect the change in the Consumer Price index
[Toronto All items September – September, with such increases effective January
1st rounded off to the nearest dollar), be approved; and,
4) That the remaining interior naming
rights terms as outlined in the report be approved; and,
5) That the Mayor and Clerk be authorized
to execute an interior naming rights agreement
(“Naming Rights Agreement” agreement with Happy Life Wealth Management
Inc, in accordance with the terms set out in the report, and in a form satisfactory to the CAO
and City Solicitor; and,
6) That the 2015 funds from the Naming Rights
be deposited into account 870 870 9254 (Pan
Am Hosting and Celebration); and,
7) That the proceeds from Naming Rights
for the payment terms 2016, 2017, 2018
and 2019 be deposited into account 890 890 9254 (General Sponsorship); and
further,
8) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
14. 001-T-15
CONCRETE MAINTENANCE AND
002-T-15 ASPHALT MAINTENANCE (7.12)
Report
There was
brief discussion regarding best ethical sustainable
practises.
Moved by
Regional Councillor Jim Jones
Seconded by
Regional Councillor Joe Li
1) That the report
entitled “001-T-15 Concrete Maintenance and 002-T-15 Asphalt Maintenance be received”; and,
2) That the contract 001-T-15 for Concrete Maintenance be awarded to
the second lowest priced qualified Bidder, VBN Paving Limited for one year,
with an option to renew for an additional three years, at one year increments
with prices fixed for the first three years of the contract term and with a CPI
index for the fourth year, based on the percentage change in the posted
All-items CPI (Consumer Price Index) for Canada for the previous twelve (12)
month period December to December (not exceeding a 3% increase), in the
estimated total amount $4,942,938.75 inclusive of HST, and per year as follows:
·
2015 - $1,226,535.67
·
2016 - $1,226,535.67
·
2017 - $1,226,535.67
·
2018 - $1,263,331.74; and,
3) That the contract 002-T-15 for Asphalt Maintenance be
awarded to the lowest priced qualified Bidder, IPAC Paving Limited, with an
option to renew for an additional three years, at one year increments with
prices fixed for the first three years of the contract term and with a CPI
index for the fourth year, based on the percentage change in the posted
All-items CPI (Consumer Price Index) for Canada for the previous twelve (12)
month period December to December (not exceeding a 3% increase), in the
estimated total amount $2,671,447.02 inclusive of HST, and per year as follows:
·
2015 - $662,890.08
·
2016 - $662,890.08
·
2017 - $662,890.08
·
2018 - $682,776.78; and,
4) That the award be funded from Operations Department 2015
Operating and Capital Budgets accounts as detailed in the Financial
Considerations Section; and,
5) That a 115 day construction inspector be hired to monitor
the Asphalt Maintenance contract for 2015 at a cost of $20,645, to be funded
from the 2015 capital project # 15204 (Parking Lots – Localized Repairs) and
2015 capital project # 15227 (Paving Pathways/Facilities & Stairways
Repairs); and,
6) That Staff be authorized to amend the award amount in 2016
and 2017 and 2018 to reflect changes to Operations Department Operating and
Capital budget accounts based upon volume changes, subject to Council approval
of the 2016/2017/2018 budgets; and,
7) That the Director of Operations and Senior Manager of
Purchasing be authorized to reallocate funds within the overall Asphalt/Concrete
Maintenance Program budget; and,
8) That the remaining funds in the amount of $50,847.00 for
001-T-15 Concrete Maintenance be returned to the original funding source, and
that the remaining funds of $20,534.00 for 002-T-15 Asphalt Maintenance be
returned to the original funding source; and further,
9) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
NEW BUSINESS
15. SPECIAL COUNCIL MEETINGS -
COMMUNITY RECOGNITION (16.0)
There was
discussion regarding the lack of quorum at the recent Special Council Meeting -
Community Recognition. The Committee
inquired whether these need to be an official Council meeting and not an
unofficial Community Meeting. The Clerk
noted that when there is quorum of Council present it must be an official
meeting. It was suggested that this be
considered in the report by the Clerks Department regarding the meeting
schedule from September to December 2015.
16. YORKTECH DRIVE (10.0)
The
Committee requested that staff confirm whether York Region will be putting
their Works Yard where the former Constrada
Aggregate Recycling Facility was located at 350 Rodick Road. It was suggested that this be added to the
May 19, 2015 Development Services Committee meeting agenda.
17. IN-CAMERA MATTERS (16.0,
16.24, 7.12 & 16.23)
Moved by Councillor Colin Campbell
Seconded by Councillor Valerie Burke
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an
in-camera session to discuss the following confidential matters (1:23 PM):
(1) GENERAL COMMITTEE
IN-CAMERA MINUTES
April 27, 2015 (16.0)
[Section
239 (2) (a) (b) (c) (e)]
(2) PERSONAL MATTERS ABOUT
AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/COMMITTEE
APPOINTMENTS) (16.24)
[Section 239 (2) (b)]
(3) THE SECURITY OF THE
PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD (WARD 1) (7.12)
[Section 239 (2) (a)]
(4) THE
SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD (WARD 4) (8.2)
[Section 239 (2) (a)]
(5) PERSONAL
MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD
EMPLOYEES (REPORT OF THE INTEGRITY COMMISSIONER REGARDING CONTRAVENTION OF THE
CODE OF CONDUCT BY FORMER WARD COUNCILLOR HOWARD SHORE) (16.23)
[Section 239 (2) (b)]
Carried
Moved by Regional Councillor Joe Li
Seconded by Councillor Amanda Collucci
That the General Committee rise and report from the in-camera
session 5:15 PM.
Carried
The following in-camera items were approved by General Committee as
follows:
(1) GENERAL COMMITTEE IN-CAMERA MINUTES
April 27, 2015 (16.0)
[Section
239 (2) (a) (b) (c) (e)]
Moved by Councillor Colin Campbell
Seconded by Councillor Valerie Burke
1)
That
the General Committee in-camera minutes dated April 27, 2015 be confirmed.
Carried
(2) PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING
MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/COMMITTEE APPOINTMENTS) (16.24)
[Section 239 (2) (b)]
This item has been forwarded to the May 13, 2015 Council meeting for
adoption.
(3) THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL
BOARD (WARD 1) (7.12)
[Section 239 (2) (a)]
This item has been forwarded to the May 13, 2015 Council meeting for
adoption.
(4) THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL
BOARD (WARD 4) (8.2)
[Section 239 (2) (a)]
Moved by Mayor Frank Scarpitti
Seconded by Regional Councillor Nirmala Armstrong
1) That the
confidential report regarding security of the property of the municipal or
local board (Ward 4) be received; and,
2) That staff be
authorized to proceed as directed by General Committee on May 11, 2015.
Carried
(5) PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING
MUNICIPAL OR LOCAL BOARD EMPLOYEES (REPORT OF THE INTEGRITY COMMISSIONER
REGARDING CONTRAVENTION OF THE CODE OF CONDUCT BY FORMER WARD COUNCILLOR HOWARD
SHORE) (16.23)
[Section 239 (2) (b)]
This item has been forwarded to the May 13, 2015 Council meeting for
adoption.
Adjournment
Moved by Councillor Colin Campbell
Seconded by Councillor Amanda
Collucci
That the General Committee meeting adjourn at 5:16 PM.
Carried