Electronic General Committee Agenda

Meeting Number: 11

Tuesday, September 08, 2020 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on September 15, 2020.

 

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE JULY 6, 2020 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the July 6, 2020 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

Note: Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

• 1. That the following communications from York Region be received for information purposes:
     1. 2019 Agriculture and Agri-Food Strategy Update
     2. Growth and Development Review 2019
     3. 2019 Measuring and Monitoring Affordable Housing in York Region
     4. 2019 Regional Centres and Corridors Update
     5. Court Services Annual Report
     6. COVID-19 Small Business Support
     7. Direct Purchase of Services Ontario One Call
     8. Fiscal Sustainability - 2020 Update
     9. Planning for Density of New Communities
     10. Proposed Amendment 1 to the Growth Plan and Updated Land Needs Assessment Methodology
     11. Regional Official Plan Natural Systems Planning Background Report
     12. Resolution on Transition to Full Producer Responsibility
     13. Rouge National Urban Park Future Trail Expansion
     14. Water and Wastewater Communal Systems Status Report

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

MINUTES OF THE FEBRUARY 24, 2020 BOX GROVE COMMUNITY CENTRE BOARD (16.0)

• 1. That the minutes of the February 24, 2020 Box Grove Community Centre Board meeting be received for information purposes.

7.2

MINUTES OF THE JULY 8, 2020 BOARD OF MANAGEMENT UNIONVILLE BUSINESS IMPROVEMENT AREA (16.0)

• 1. That the minutes of the July 8, 2020 Board of Management Unionville Business Improvement Area Committee meeting be received for information purposes.

7.3

CANCELLATION, REDUCTION, OR REFUND OF TAXES UNDER SECTIONS 357 AND 358 OF THE MUNICIPAL ACT, 2001 (7.3) 

S. Manson, ext. 7514

• 1. That the Report for the Cancellation, Reduction or Refund of Taxes under Sections 357 and 358 of the Municipal Act, 2001 be received; and,

      

  2. That taxes totalling approximately $1,165,931 be adjusted under Section 357 and 358 of the Municipal Act, 2001 of which the City’s portion is estimated to be $182,589; and,

      

  3. That the associated interest be cancelled in proportion to the tax adjustments; and,

      

  4. That the Treasurer be directed to adjust the Collector’s Roll accordingly; and further,

      

  5. That staff be authorized and directed to do all things necessary to give effect to this resolution.

      

7.4

STAFF AWARDED CONTRACTS FOR JUNE, JULY AND AUGUST 2020 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Months of June, July and August 2020” be received; and,

      

  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution

      

8.

CONSENT REPORTS - COMMUNITY SERVICES ISSUES

8.1

APPOINTMENT OF MEMBERS TO THE MARKHAM MAYOR’S YOUTH COUNCIL FOR THE PERIOD OF SEPTEMBER 15, 2020 TO JUNE 30, 2021 (16.24)

P. Lee, ext. 3930

• 1. That the Report Appointment of Members to the Markham Mayor’s Youth Council for the period of September 15, 2020 to June 30, 2021 be received;
  2. And that the following Appointments of Members to the Markham Mayor’s Youth Council be confirmed for the term September 15, 2020 to June 30, 2021;

   

  Name	School	Grade	Ward
  Jin Zhou	Henderson Avenue Public School	8	1
  Karina Florea	Thornhill Secondary School	10	1
  Elyssa Qi	St. Augustine Catholic High School	9	2
  Stephanie Sheng	Bayview Secondary School	10	2
  Marissa Wang	Bayview Secondary School	11	2
  Eric Gao	Unionville High School	10	3
  Justine Lin	Unionville High School	11	3
  Patrick Ang	St. Brother Andre Catholic High School	12	3
  Selina Qiu	Markville Secondary School	12	3
  Ivan Yu	Unionville High School	12	3
  Manny Pahwa	Unionville High School	11	4
  Olivia Chan	Unionville High School	11	4
  Maxine Bisera	St. Brother Andre Catholic High School	12	4
  Jorden Robinson	Milliken Mills High School	12	4
  Jiabei He	Bill Hogarth Secondary School	9	5
  Gloria Huang	Bill Hogarth Secondary School	10	5
  Bryant Zheng	Markville Secondary School	11	6
  Kara Yang	Markville Secondary School	11	6
  Jonathan Feng	Markville Secondary School	11	6
  Ernest Wong	St Robert Catholic High School	12	6
  Seethaa Manoharan	Bayview Secondary School	12	6
  Ashwin Suganthan	Markham District High School	11	7
  Chloe Vanderlugt	Town Centre Private High School	12	7
  Sara Mohammed	Markham District High School	12	7
  Ulain Umar	Father Michael McGivney Catholic High School	11	8

  3) And that Staff be authorized and directed to do all things necessary to give effect.

   

9.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE ISSUES

9.1

FEASIBILITY OF PILOTING MICROSOFT 365 CLOUD SERVICE (7.13)

N. Kenea, ext. 4733

• 1. That the report dated September 8, 2020 entitled “Feasibility of Piloting Microsoft 365 Cloud Service” be received;

  2. That staff, participate in a free pilot of the Microsoft online productivity solution for up to 50 users for a six month period;

  3. That implementation support costs of $25,000 (excluding HST) to execute the pilot be approved;

  4. That staff report back on the results of the pilot in Q1 2021; and

  5. That staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

14.1

FINANCE & ADMINISTRATIVE ISSUES

14.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES - JULY 6, 2020 (16.0) [Section 239 (2) (a) (b) (c) (e) (f)]

14.1.2

PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (11.0) [Section 239 (2) (b)]

15.

ADJOURNMENT