Electronic General Committee Agenda

Meeting Number: 13

Monday, October 05, 2020 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on October 14, 2020.

 

---

1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE SEPTEMBER 21, 2020 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the September 21, 2020 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

MINUTES OF THE JULY 6, 2020 ADVISORY COMMITTEE ON ACCESSIBILITY (16.0)

• 1. That the minutes of the July 6, 2020 Advisory Committee on Accessibility meeting be received for information purposes.

7.2

2021 CAPITAL BUDGET PRE-APPROVAL (7.5)

V. Siu, ext. 2232

• 1. That the report dated October 5, 2021 titled, “2021 Capital Budget Pre-Approval” be received; and
  2. That Council approve the 2021 Capital Budget Pre-Approval, which totals $10,292,800 as outlined in Appendices 1 and 2; and
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.3

CONTRACT EXTENSION FOR WIDE AREA NETWORK (WAN) CONNECTIVITY AND INTERNET SERVICES (7.13)

S. Rao, ext. 4868 & R. Patano, ext. 2990

• 1. That the report entitled “Contract Extension for Wide Area Network (WAN) Connectivity and Internet Services” be received; and,
  2. That the contract for WAN Services and Internet Services be extended for two (2) years (October 1, 2020 - September 30, 2022) to Rogers Communications at 11.6% discounted rate, in the amount of $577,814.44, inclusive of HST, broken down as follows;
     • October 1, 2020 – December 31, 2020 $ 72,226.81
     • January 1, 2021 – December 31, 2021 $288,907.22
     • January 1, 2022 – September 30, 2022 $216,680.41

       Total (2 years) $577,814.44; and,

  3. That the contract for Internet Services with higher bandwidth (increasing from 500Mbps to 600Mbps) be extended for two years (October 1, 2020 - September 30, 2022) to Bell Canada at the existing 2019 rate, in the amount of $79,006.46 inclusive of HST, broken down as follows;
     • October 1, 2020 – December 31, 2020 $ 9,875.81
     • January 1, 2021 – December 31, 2021 $ 39,503.23
     • January 1, 2022 – September 30, 2022 $ 29,627.42

       Total (2 years) $ 79,006.46; and,

  4. That the WAN Services from Rogers and the two Internet Services from Rogers and Bell to be funded from operating budget account# 400-404-5108 in amount of $656,820.90 (inclusive of HST) over a two (2) year period; and,
  5. That the tendering process be waived in accordance with Purchasing Bylaw 2017-8, Part II, Section 7 (1) (c) which states “when the extension of an existing contract would prove more cost-effective or beneficial”; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

CONTRACT # 043-S-20 TO OPERATE AND MAINTAIN THE COMBINED HEAT AND POWER SYSTEM AT ANGUS GLEN COMMUNITY CENTRE (7.12)

J. Vasilaki, ext. 2845 & F. Chan, ext. 3189

• 1. That the report entitled “Contract # 043-S-20 To Operate and Maintain the Combined Heat and Power System at Angus Glen Community Centre” be received; and,
  2. That the Operation and Maintenance of the Angus Glen Combined Heat and Power System be awarded to Markham District Energy Inc. (“MDE”) to an annual upset limit of $167,904.00 inclusive of HST impact for a period of five (5) years (2020 – 2024), totaling $839,520.00 inclusive of HST impact (excluding adjustment to CPI) over that five (5) year period; and,
  3. That years 2 – 5 (2021-2024) be adjusted based on the Consumer Price Index (CPI) Ontario All-Items (January to January); and,
  4. That the 2020 award be funded from operating budget account 504-921-5314 “Service Agreements Facility Maintenance”; and,
  5. That the tendering process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1 (h), which states “where it is in the best interests of the City to acquire non-standard items or Professional Services from a supplier who has a proven track record with the City in terms of pricing, quality and service;” and,
  6. That the Mayor and Clerk be authorized to execute the agreement with Markham District Energy Inc, in a form approved by CAO and the City Solicitor; and,
  7. That the CAO be authorized to extend the contract for an additional five (5) years (2025-2029) subject to Council’s approval of the annual operating budget; and further,
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

      

8.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

8.1

WORLD COUNCIL ON CITY DATA ISO 37120 PLATINUM CERTIFICATION (12.2.6)

Note: Dr. Patricia McCarney, President & CEO, WCCD and James Patava, Vice President, WCCD will be making the virtual presentation.

• 1. That the report dated October 5, 2020 titled “World Council on City Data, ISO 37120 Certification” be received, and,
  2. That the formal virtual presentation of the World Council on City Data (WCCD), ISO 37120 Platinum Certification to the City of Markham be received.

8.2

INTELLIGENT COMMUNITY FORUM (ICF) UPDATE ON ICF TOP7 EVALUATION PROCESS (7.13)

Note: Trinela Cane, Commissioner, Corporate Services will be in attendance to provide a presentation on this matter.

• 1. That the presentation entitled “Intelligent Community Forum (ICF) Update on ICF Top7 Evaluation Process” be received.

      

9.

PRESENTATIONS - COMMUNITY SERVICES ISSUES

9.1

LIFESAVING SOCIETY ONTARIO - CLUB OF THE YEAR – NOMINATION - LIFESAVING CLUB OF MARKHAM (LCM) (12.2.6)

This award is presented to a club that has contributed to the development of lifesaving sport in Canada, through participation, leadership and performances of its members provincially, nationally and/or internationally.

Clara Grassia, Manager Sport Development, Susan Stiles, Sport Development Coordinator and Jeff McCurdy, Program Supervisor will be in attendance to receive the recognition on behalf of the coaches.

The following part time coaching staff supported the LCM for the 2019 season lead by Jeff McCurdy – Program Supervisor be recognized for Club of the Year nomination:
o Bryan Tsang
o Sarah Monaco
o Alyssa Arcaina
o Evan Fong
o Jack Lin
o Marjorie He
o Raymond Tung
o Richard Wilton
o Laura Zhao
o Celestina Chung
o Ian Cook

9.2

ASSOCIATION OF MUNICIPALITIES OF ONTARIO - PETER J. MARSHALL INNOVATION AWARD (12.2.6)

The Peter J. Marshall Innovation Award presented its highest award to the City of Markham – Recreation Department for its Aaniin Community Hub Partnership project using the Aaniin Community Centre and Library as a hub from which some dozens of community organizations partner and deliver services. Partners are provided free use of space at the centre in exchange for providing volunteer services or programming that are otherwise unavailable or difficult to access in the area.

The following recreation staff will be in attendance to be recognized by Committee for receiving the Peter J. Marshall Innovation Award:

• Carolyn Thompson, Community Program Supervisor, Community Outreach
• Shawn Hermains, Community Program Coordinator
• Anthony Ierulli, Community Area Manager
• Jason Tsien, Senior Manager, Business Development
• Mary Creighton, Director Recreation Services

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

CONFIDENTIAL ITEMS

14.1

FINANCE & ADMINISTRATIVE ISSUES

14.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES - SEPTEMBER 8, 2020 (16.0) [ Section 239 (2) (b)]

14.1.2

PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES  – BOARD/COMMITTEE – APPOINTMENTS AND RESIGNATIONS (16.24) [Section 239 (2) (b)] 

14.1.3

THE SECURITY OF THE PROPERTY OF THE CITY OR LOCAL BOARD – LEASE ASSIGNMENT (8.2) [Section 239 (2) (a)]

15.

ADJOURNMENT