Electronic General Committee Meeting
Revised Agenda
Revised Items are Italicized.

Meeting Number: 10

Monday, June 14, 2021 at 9:30 A.m. - 1:00 P.m.

Live streamed

Note: Due to COVID-19, our facilities are closed to the public. Access is not permitted to the Markham Civic Centre and Council Chamber.

Members of the public can participate by:
1. VIEWING THE ONLINE LIVESTREAM
General Committee meetings are video and audio streamed at: https://pub-markham.escribemeetings.com/

 

2. EMAILING A WRITTEN SUBMISSION:
Members of the public may submit written deputations by email to [email protected].

Written submissions must be received by 5:00 p.m. the day before the meeting*

*If the deadline for written submission has passed, you may:
a. Email your written submission directly to Members of Council; or
b. Make a virtual deputation at the meeting by completing and submitting an online Request to Speak Form
*If the deadline for written submission has passed and Council has finished debate on the item at the meeting, you may email your written submission directly to Members of Council.

3. REQUEST TO SPEAK / VIRTUAL DEPUTATION :
Members of the public who wish to make a live virtual deputation, please register prior to the start of the meeting by:
1. Completing an online Request to Speak Form  or,
2. E-mail [email protected] providing full name, contact information and item they wish to speak, or,
3. If you do not have access to email, contact the Clerk's office at 905-479-7760 on the day of the meeting.
*If Committee has finished debate at the meeting on the item, you may email your written submission directly to Members of Council. The list of Members of Council is available online at this link.

 

Alternate formats for this document are available upon request.
General Committee meetings are live video and audio streamed on the City's website.
Closed captioning during the video stream may be turned on by clicking the [cc] icon located at the lower right corner of the video screen.
Please bring this General Committee Agenda to the Council meeting on June 29, 2021.

 

 

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE MAY 31, 2021 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the May 31, 2021 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

• 1. That the communications dated June 1, 2021 from York Region be received for information purposes
     
     1. 2020 Development Charge Reserve Fund Study
     2. 2019-2023 Strategic Plan - Year 2 (2020) Progress Report
     3. Renewing York Region's Vision - "Strong, Caring, Safe Communities"
     4. Memorandums of Understanding with Conservation Authorities and Changes to the Conservation Authorities Act
     5. 2020 Greening Strategy Achievements and State of the Forest
     6. Reduced Speed Limits in School Zones
     7. Update on the Development of a Community Safety and Well-being Plan for York Region

5.2

RESPONSE TO PROVINCIAL SURVEY ON CODES OF CONDUCT (12.1)

Ontario Now Accepting Public Feedback to Strengthen Municipal Codes of Conduct

Please see news release from the Province of Ontario: ://news.ontario.ca/en/release/61154/ontario-now-accepting-public-feedback-to-strengthen-municipal-codes-of-conduct

Comments for the consultation are welcome through the online survey by July 15, 2021. Anyone can participate in the online survey to provide feedback.

Link to Survey here:

https://www.ontario.ca/page/consultation-strengthening-accountability-municipal-council-members#section-1

• 1. That the link to the "Provincial Survey on Codes of Conduct" be received for information purposes. 

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

MINUTES OF THE APRIL 26, 2021 MARKHAM PUBLIC LIBRARY BOARD (16.0)

• 1. That the minutes and notes of the April 26, 2021 Markham Public Library Board be received for information purposes. 

7.2

MINUTES OF THE FEBRUARY 25, 2021 AND MARCH 25, 2021 MARKHAM ENVIRONMENTAL ADVISORY COMMITTEE (16.0)

• 1. That the February 25, 2021 and March 25, 2021 Markham Environmental Advisory Committee be received for information purposes.

7.3

GENERAL INSURANCE PROGRAM (098-R-21) (7.9)

J. Madeley, ext. 2433

• 1. That the report entitled “General Insurance Program” be received; and,
  2. That the contract for the General Insurance Program commencing on July 1, 2021 be awarded to Marsh Canada Limited (highest ranked/lowest priced bidder) in the amount of $1,453,536 inclusive of PST where applicable ($1,356,104 exclusive of PST); and,
  3. That the award in the amount of $1,453,536 inclusive of PST be funded from the Operating Budget account 840-846-5555 “Insurance Premium” account; and,
  4. That the Treasurer be authorized to extend the contract for the General Insurance Program for five (5) additional one year periods (July 1, 2022 to June 30, 2027), provided that it is in the best interest of the City and the premium increase per year does not exceed 15% of the cost of the previous years' General Insurance Program, exclusive of annual coverage changes and asset growth related changes to the property and automotive portfolios; and,
  5. That the Treasurer be further authorized to approve all annual asset changes related to the property and automotive portfolios and coverage changes 2021 to 2027; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

   

7.4

2022 BUDGET SCHEDULE (7.4, 7.5)

L. Chen, ext. 3880

• 1. THAT the report dated June 14, 2021 titled “2022 Budget Schedule” be received; and
  2. THAT the following schedule for the 2022 Budget be approved with the dates and times below:
     1. Meeting #1 – Friday, October 1, 2021 (9:00 a.m. to 12:00 p.m.)
     2. Meeting #2 – Wednesday, October 6, 2021 (9:00 a.m. to 12:00 p.m.)
     3. Meeting #3 – Wednesday, October 13, 2021 (9:00 a.m. to 12:00 p.m.)
     4. Meeting #4 – Friday, October 15, 2021 (9:00 a.m. to 12:00 p.m.)
     5. Meeting #5 – Wednesday, October 20, 2021 (1:00 p.m. to 4:00 p.m.)
     6. Meeting #6 – Tuesday, November 2, 2021 (9:00 a.m. to 12:00 p.m.)
     7. Meeting #7 if required – Tuesday, November 9, 2021 (9:00 a.m. to 12:00 p.m.)
     8. General Committee – Monday, November 15, 2021 (9:30 a.m.)
        • Draft presentation of the proposed 2022 Budget for the public meeting
     9. Public Meeting – Tuesday, November 23, 2021 (6:30 p.m. to 8:30 p.m.)
        • Feedback from the public meeting will be incorporated into the report to Council
     10. Council Decision – Tuesday, December 7, 2021 (1:00 p.m.)
     11. Press Conference – Wednesday, December 8, 2021 (10:00 a.m.)
  3. THAT the following schedule for the 2022 Water & Wastewater Rate be approved with the dates and times below:
     1. General Committee – Monday, November 1, 2021 (9:30 a.m.)
     2. Public Meeting – Thursday, November 18, 2021 (6:30 p.m. to 7:30 p.m.)
        • Feedback from the public meeting will be incorporated into the report to Council
     3. Council Decision – Tuesday, December 7, 2021 (1:00 p.m.)
  4. THAT Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.

CONSENT REPORTS - ENVIRONMENT & SUSTAINABILITY ISSUES

8.1

QUALITY MANAGEMENT SYSTEM - MANAGEMENT REVIEW (5.3)

V. Feng, ext. 2737

• 1. That the report titled “Quality Management System Management Review” be received; and
  2. That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.2

AWARD OF CONSTRUCTION TENDER 042-T-21, EROSION RESTORATION AT ROUGE RIVER AND TRIBUTARY TO GERMAN MILLS CREEK (5.3)

R. Grech, ext. 2357

• 1. That the report entitled “Award of Construction Tender 042-T-21 Erosion Restoration at Rouge River and Tributary to German Mills Creek” be received; and,
  2. That the contract for Tender 042-T-21 Erosion Restoration at Rouge River and Tributary to German Mills Creek be awarded to the second lowest priced Bidder, Hawkins Contracting Services Ltd. in the amount of $403,251.88, inclusive of HST impact; and,
  3. That a 10% contingency in the amount of $40,325.19 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expending of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
  4. That the construction award in the amount of $443,577.07 ($403,251.88 + $40,325.19) be funded from 750-101-5699-21157 “Erosion Restoration Program”; and,
  5. That the remaining funds in project #21157 “Erosion Restoration Program” in the amount $74,302.93 be retained in the account for other immediate restoration work that may be required in 2021-2022; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

9.1

TELEPHONE SYSTEM UPGRADE - PROJECT UPDATE (7.9)

N. Sirry, ext. 4885

• 1. That the presentation entitled "Telephone System Upgrade - Project Update" be received; and,
  2. That Staff be authorized to do all things necessary to give effect to this resolution

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

14.1

FINANCE & ADMINISTRATIVE ISSUES

14.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES - MAY 31, 2021 (16.0) [Section 239 (2) (b) (c) (k)]

14.2

LAND, BUILDING & PARKS CONSTRUCTION ISSUES

14.2.1

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; (8.6) (WARD 2) [Section 239 (2)(c)]

14.2.2

THE SECURITY OF THE PROPERTY OF THE CITY OR LOCAL BOARD; (8.2) (WARD 8) [Section 239 (2)(a)]

14.2.3

A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE CITY OR LOCAL BOARD; (8.6) (WARD 2) [Section 239 (2)(c)] 

15.

ADJOURNMENT