General Committee Revised Agenda

Revised Items are Italicized.

Meeting #:	Meeting Number: 26
Date:	Monday, November 18, 2019 at 9:30 A.m. - 3:00 P.m.
Location:	Council Chamber

Please bring this General Committee Agenda to the Council meeting on September 10, 2019.

 

---

1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE NOVEMBER 4,  2019 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the November 4, 2019 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

The following York Region Communications are available on-line only.

• 1. That the following communications dated October 17, 2019 from York Region be received for information purposes:
     1. An Update on Public Consultations for the Municipal Comprehensive Review
     2. Annual Update on Invasive Species
     3. Automated Speed Enforcement
     4. Comments on Proposed Changes to the Provincial Policy Statement
     5. Five Year Review and Update on Housing Solutions
     6. Large Office Building Development Charge Deferral Pilot Program
     7. Purpose-Built Rental Housing Initiatives
     8. Smart Commute Program Review

6.

PETITIONS

7.

PRESENTATIONS - COMMUNITY SERVICES ISSUES

7.1

WINTER MAINTENANCE UPDATE (5.10)

M. Jones, ext. 4857

• 1. That the presentation entitled “Winter Maintenance Update,” be received; and,
  2. That Staff will follow up on Council direction and report back in Q1 2020.

7.2

MARKHAM PUBLIC LIBRARY'S ROLE IN MARKHAM'S FUTURE (3.19)

D. Walker, ext. 4414

• 1. That the presentation entitled “Markham Public Library’s Role in Markham’s Future” be received.

8.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

8.1

MINUTES OF THE SEPTEMBER 18, 2019 ANIMAL CARE COMMITTEE (16.0)

• 1. That the minutes of the September 18, 2019 Animal Care Committee meeting be received for information purposes.​

8.2

MINUTES OF THE OCTOBER 29, 2019, NOVEMBER 1, 2019 AND NOVEMBER 5, 2019 BUDGET COMMITTEE (16.0)

• 1. ​That the minutes of the October 29, 2019, November 1, 2019 and November 5, 2019 Budget Committee meeting be received for information purposes.

8.3

MINUTES OF THE OCTOBER 7, 2019 RACE RELATIONS COMMITTEE (16.0)

Committee has the option to endorse, amend, refer to staff or receive for information the following recommendation from the October 7, 2019 Race Relations Committee meeting:

• 1. That the minutes of the October 7, 2019 Race Relations Committee meeting be received for information purposes; and,
  2. That Council be requested to endorse the following recommendations arising from the Community Virtual Feedback Session (see enclosed letter):
     
     1. The City should continue to recognize Indigenous Peoples as the beginning of Markham's history and heritage; to emphasize Indigenous Peoples' continued presence and relevance to today's Markham; and to highlight reconciliation with Indigenous Peoples as a key objective in building Markham towards the future; and,
     2. That the Markham community be better described as "a culturally-diverse community of immigrants and descendants of immigrants, who live and work on traditional Indigenous land"; and further,
     3. Inclusion should be emphasized as that which strengthens Markham as a community.
  3. That the Race Relations Committee advises City Council to proactively reach out to the Eabametoong First Nation to offer any appropriate assistance towards easing their current water state of emergency; and,
  4. That the Race Relations Committee recommends the appointment of Councillor Isa Lee as the CMARD representative on behalf of the RRC and the City of Markham; and further,
  5. That Council endorse the revised Race Relations Committee Terms of Reference (see enclosed).

   

8.4

MINUTES OF THE SEPTEMBER 12, 2019 AND OCTOBER 10, 2019 SANTA CLAUS PARADE COMMITTEE (16.0)

• 1. That the minutes of the September 12, 2019 and October 10, 2019 Santa Claus Parade Committee meeting be received for information purposes.​

   

8.5

STAFF AWARDED CONTRACTS FOR THE MONTH OF OCTOBER 2019 (7.12)

A. Moore, ext. 4711

• 1. That the report entitled “Staff Awarded Contracts for the Month of October 2019” be received; and,

  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution

8.6

TAX WRITE-OFFS IN ACCORDANCE WITH SECTION 354 OF THE MUNICIPAL ACT, 2001 (7.3)

S. Manson, ext. 7514

• 1. That the report entitled Tax Write-offs in Accordance with Section 354 of the Municipal Act, 2001 be received; and,

  2. That the amounts totalling $130,747 as set out in this report, be written-off pursuant to Section 354 of the Municipal Act, 2001; and,

  3. That the City of Markham’s portion of the write-off of $32,687, be charged to Account 820-820-7040; and,

  4. That the Treasurer be directed to remove these amounts from the Collector’s Roll; and,

  5. That the associated interest be cancelled in proportion to the tax adjustments; and further,

  6. That staff be authorized to and directed to do all things necessary to give effect to this resolutions.

8.7

2019 SEPTEMBER YEAR-TO-DATE REVIEW OF OPERATIONS AND YEAR-END PROJECTION (7.0)

S. Skelcher, ext. 3880 and J. Pak, ext. 2514

• 1. That the report titled “2019 September Year-To-Date Review of Operations and Year-end Projection” be received; and,

  2. That the year-end surplus, if any, be transferred to reserves, as per policy, in the order outlined below:
     1. Corporate Rate Stabilization Reserve at a level equivalent to 15% of local tax levies;
     2. Remaining surplus, if any, to the Life Cycle Replacement and Capital Reserve Fund; and further,

  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.8

2020 BUDGET - PUBLIC BUDGET CONSULTATION MEETING (7.0)

M. Vetere, ext. 2463

• 1. That the 2020 Budget report be tabled at the December 10^th, 2019 Council meeting; and,
  2. That the minutes from the November 27^th, 2019 “Public Budget Consultation Meeting” be tabled at the December 10^th, 2019 Council meeting; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.

CONSENT REPORTS - COMMUNITY SERVICES ISSUES

9.1

QUALITY MANAGEMENT SYSTEM MANAGEMENT REVIEW (5.3)

A. Tang, ext. 3360 and V. Feng, ext. 2737

• 1. That the report titled “Quality Management System Management Review” be received; and,

      

  2. That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further,

      

  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2

TRANSFER OF PETER ST. WATERMAIN FROM REGION OF YORK (5.3)

P. Fu, ext. 3010 and S. Gao, ext. 6230

• 1. That Staff be authorized to assume the ownership of the Peter Street regional watermain from the Regional Municipality of York; and,
  2. That Staff be authorized to accept payment of $1,364,000.00, excluding HST, from the Regional Municipality of York for assuming the ownership of the Peter Street regional watermain; and,
  3. That Staff be authorized to deposit the payment of $1,364,000.00 to the Waterworks Stabilization/Capital Reserve; and,
  4. That the Director of Environmental Services be authorized to execute any documents in a form satisfactory to the City Solicitor related to the transfer of Peter Street watermain; and further,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3

ANNUAL SERVICE REPORT – 2018 (7.15)

D. Decker, ext. 5975

• 1. That the Markham Fire and Emergency Services 2018 Annual Service Report be received; and,

  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

REGULAR REPORTS - COMMUNITY SERVICES ISSUES

10.1

MASTER FIRE PLAN, SECOND CREW AT STATION 99 (CORNELL) (7.15)

D. Decker, ext. 5975

• 1. That the report entitled “Master Fire Plan, Second Crew at Station 99 (Cornell)” be received; and,

  2. That Council consider approval of the attached Terms of Reference in order to proceed with further analysis and consideration for the establishment of a second crew at Station 99 (Cornell) to improve fire response times for that area; and further,

  3. That Staff be authorized and directed to schedule meetings as directed in the attached Terms of Reference.

11.

MOTIONS

12.

NOTICES OF MOTION

13.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

14.

ANNOUNCEMENTS

15.

ADJOURNMENT