MINUTES
DEVELOPMENT SERVICES COMMITTEE AGENDA
OCTOBER 22, 2013,
9:00 a.m. to 3:00 p.m.
Council Chamber
All
Members of Council
Development
Services Economic
Development
Chair: Regional Councillor Jim
Jones Chair: Councillor Carolina
Moretti
Vice-Chair: Councillor Don Hamilton Vice-Chair:
Councillor Alex Chiu
Transportation Issues
Chair: Regional Councillor Gord
Landon
Vice-Chair:
Councillor Alan Ho
Attendance
|
Councillor Alex Chiu
Regrets
|
Andy Taylor, Chief Administrative
Officer
Jim Baird, Commissioner of
Development Services
Brenda Librecz, Commissioner of
Community & Fire Services
Ronji Borooah, City Architect
Alan Brown, Director of Engineering
Alain Cachola, Senior Manager,
Infrastructure and
Capital Projects
Stephen Chait, Director, Economic
Development
Catherine Conrad, City Solicitor
Geoff Day, Senior Planner
Lilli Duoba, Senior Project
Coordinator
Scott Heaslip, Senior Project
Coordinator
Anna Henriques, Senior Planner,
Zoning & Special Projects
Regan Hutcheson, Manager, Heritage
Planning
Biju Karumanchery, Senior
Development Manager
Christina Kakaflikas, Manager,
Special Projects
Richard Kendall, Manager, Central
District
Rino Mostacci, Director of Planning
and Urban Design
Graham Seaman, Senior Manager,
Sustainability Office
Ruth Rendon, Senior Planner, Natural
Heritage
Vivek
Sharma, Senior Capital Works Engineer
Don Taylor, Manager, Executive
Operations
Liz Wimmer, Senior Environmental
Planner
Marg Wouters, Senior Manager, Policy
and Research
Kitty Bavington, Council/Committee Coordinator
|
The Development Services
Committee convened at the hour of 9:07 a.m. in the Council Chamber with Councillor
Don Hamilton in the Chair. Councillor
Carolina Moretti assumed the Chair for Economic Development items, Nos. 4, 5.
Regional Councillor
Gord Landon assumed the Chair for Transportation items, Nos. 2, 3.
The Committee recessed from 12:34 p.m. to 1:18 p.m.
The Committee welcomed Grade 5 students and teachers from R. H. Crosby
School, who are studying local government.
DISCLOSURE OF PECUNIARY INTEREST
Councillor
Valerie Burke disclosed an interest with respect to Item No. 12 regarding the
Thornhill Revitalization Working Group Minutes, by nature of a family owned
business in the Thornhill area, and did not take part in the discussion of, or
vote on the question of the approval of these matters.
Councillor
Valerie Burke disclosed an interest with respect to Item # 4 In-Camera
regarding the Thornhill Revitalization Working Group Minutes, by nature of a
family owned business in the Thornhill area, and did not take part in the
discussion of, or vote on the question of the approval of these matters.
1. PRESENTATION
OF SERVICE AWARDS (12.2.6)
MARKHAM PUBLIC LIBRARY STAFF:
Pushpa Sharma, Unionville Library, Library Services Associate, 25 years
Cheryl Marcus, Thornhill Community Library, Community Librarian, 10
years
Presentation
Jim Baird, Commissioner of Development Services made
brief opening comments and introduced Mr. Paul May of VIVA.
Paul May and a colleague from VIVA gave a presentation
entitled "vivaNext Projects City of Markham" to update the Committee
on the status of Markham projects:
·
H3.1:
Highway 7 West, Bayview Avenue to East Beaver Creek Road, officially opened in
late August 2013;
·
H3.2:
Highway East Segment, East Beaver Creek Road to Warden Avenue, to be completed
in Q4 2014;
·
H3.4:
Simcoe Promenade and YMCA Blvd., coordination with future development is
required. Construction will begin after the Pan-Am Games and will continue to
2019.
Discussions included services for the Pan-Am Games,
the extension of the Rapidway into Cornell, and the timing for the construction
of stations.
Moved by: Councillor Logan Kanapathi
Seconded by: Deputy Mayor Jack Heath
That the presentation provided by Mr. Paul May, VIVA
entitled "vivaNext Projects City of Markham" be received.
CARRIED
Presentation
Jim Baird, Commissioner of Development Services made
brief opening comments and introduced Mr. Steve Collins of the Region of York.
Steve Collins, Manager, Capital
Delivery, Region of York, gave a presentation regarding the reconstruction of
Highway 7 from Town Centre Boulevard to Sciberras Road. The Committee
received a copy of the presentation dated October 22, 2013. Mr. Collins
provided background information on the Environmental Assessment and the status
of the design detail phase.
Discussions
included the relocation of utilities and potential burying of hydro wires in
the future. The cycling facility selection for Highway 7 was reviewed and the
preferred alternative was identified as Exhibit 2, having a fully separated
cycling and pedestrian corridor, as endorsed by Markham’s Cycling and
Pedestrian Advisory Committee (CPAC). Financial implications and the project
schedule were reviewed, with construction anticipated to be completed by the
end of 2016. Construction activities will be coordinated closely with the
Pan-Am Games Organizing Committee to ensure conflicts are eliminated.
Next steps will involve resolving details prior to
construction, and Mr. Collins summarized that York Region and Markham must work
together to resolve the ownership, operation and maintenance of the cycling
facilities and streetscape elements.
The Committee discussed the separation of multi-use
paths from the traffic, and finding a solution to the coordination with VIVA,
to provide services earlier than projected.
The Committee expressed appreciation to the CPAC
members for their assistance, and to staff and the Region for their efforts on
this project. Regional Councillor Gord Landon was thanked for his leadership
with the Regional Transportation Committee.
Elizabeth Tan, representing CPAC, made a deputation in
support of the bicycle tracks and thanked the Region and Mayor Frank Scarpitti for
their support.
Moved by: Councillor Howard Shore
Seconded by: Mayor Frank Scarpitti
1)
That the
deputation by Elizabeth Tan representing CPAC, be received; and,
2) That the presentation by
Steve Collins, Manager, Capital Delivery, Region of York, regarding the reconstruction
from Town Centre Boulevard to Sciberras Road be received; and,
3) That
the proposed Highway 7 cross section be endorsed, in principle, subject to
review of final design details; and further,
4) That
Region/Markham staff report back with respect to:
·
Final bike lane details
·
Final streetscape concepts
·
Markham’s cost associated with sidewalk,
streetscaping and illumination
·
Maintenance requirements for the bike lane
CARRIED
Presentation
Stephen Chait,
Director of Economic Development introduced Mr. Jeremy Laurin, President and
CEO, ventureLAB.
Jeremy Laurin,
President and CEO, ventureLAB, gave a presentation entitled "ventureLAB,
Mentoring, Partnering, Connecting". The presentation provided an annual
update on the activities of Venturelabs, supporting 766 companies since 2011.
The presentation outlined the Mentoring, Partnering, and Connecting
opportunities and the 2013-2015 strategic priorities. Mr. Laurin reviewed the
achievement highlights of 2012 and advised that the majority of the Region’s
innovation businesses are located in the Markham area. The funding formula and the
2013 Organization Chart and Board of Directors were reviewed.
The Committee discussed
ventureLAB successes. The Israeli model of small business incubation and youth
employment opportunities were also discussed.
The Committee
congratulated the ventureLAB team on their continued success, and noted Markham’s
insightful investment in this initiative.
Moved by: Mayor
Frank Scarpitti
Seconded by: Councillor
Don Hamilton
That the
presentation provided by Mr. Jeremy Laurin, President and CEO, ventureLAB entitled
“ventureLAB, Mentoring, Partnering, Connecting” be received.
CARRIED
Presentation
Christina Kakaflikas, Manager, Special Projects, gave
a presentation entitled "Markham Civic and Business Mission to Germany
Post Mission Report". The presentation included a list of the delegates,
the Mission objectives, itineraries, and photos from the cities visited: Nördlingen, Wallerstein, Munich, and Dachau.
Highlights included the unveiling of “Markham Street” and participation in a
parade and festival, as well as many corporate meeting opportunities. Feedback,
outcomes, and follow-up activities were outlined.
Mayor Frank Scarpitti expressed appreciation to staff
and the members of the Mission, and introduced several business and community
members in attendance. The Mayor also reviewed the highlights of the mission. The
Committee provided comments on diversity and historical aspects.
Lorne Smith, Markham Historian, Moe Anwar of RBC, and
Sam Wadera of Second Cup, gave brief overviews of their participation on the Mission
and discussed the benefits and the connections achieved.
Moved by: Mayor Frank Scarpitti
Seconded by: Councillor Howard Shore
That the presentation provided by Christina Kakaflikas,
Manager, Special Projects entitled "Markham Civic and Business Mission to
Germany Post Mission Report" be received.
CARRIED
6. BIRD FRIENDLY GUIDELINES (10.0)
Presentation
A staff report entitled “Draft Bird Friendly Study and Guidelines” was
presented under Agenda item #17.
Rino Mostacci, Director of Planning
and Urban Design, gave a brief overview of this project. Ruth Rendon, Senior Planner,
Natural Heritage, provided background information regarding the purpose and
process of developing Markham’s Bird Friendly Guidelines.
Sarah Mainguy, North-South Environmental Inc., gave a
presentation entitled "Bird Friendly Guidelines". The presentation
outlined the problem statement regarding Bird Window Collisions (BWC) with
glass-faced buildings, study findings, types of birds impacted, legal
requirements, causes of BWCs, examples of best practices and recommendations
for implementation.
Recommendations include:
·
Be consistent with a precautionary approach
·
Apply guidelines City–wide
·
Recommend specific design solutions
·
Retain Bird Friendly Guidelines as a living
document
Next Steps involve:
·
Release of Draft Guidelines for review and consultation
·
Stakeholder Workshop scheduled for November,
2013
· Finalize
Bird Friendly Guidelines in late 2013/early 2014
The Committee discussed the types of available window treatments, the
costs involved for the retrofit of municipal buildings, monitoring the success
of the retrofits, and a proposed outreach program. A FLAP Canada representative
commented on the apparent success of retrofitting 8100 Warden Avenue.
Councillor Valerie Burke discussed the value of the ecosystem and
thanked Council, staff, the consultants, and FLAP Canada for their support and
work on this initiative.
Moved by: Councillor Valerie Burke
Seconded by: Mayor Frank Scarpitti
That the presentation provided by Sarah Mainguy,
North-South Environmental entitled "Bird Friendly Guidelines" be
received.
CARRIED
Presentation
Jim Baird, Commissioner of Development Services advised of minor modifications
to the Markham GO Station. Approval for this site plan application is delegated
to staff; however it is being brought forward to the Committee as an
information item, as it is in a Heritage District.
Helder Melo, Project Manager, Cole Engineering Group Ltd. gave a
presentation entitled "Markham GO Station West Platform Construction
Project", and discussed the existing conditions, station improvements, the
new west platform, electrical bunker, landscaping improvements, and west
parking lot lighting improvements.
The current platform is six
train cars in length which creates an extended dwell time while patrons board
the train, and blocks Snider Drive and Main Street, causing EMS/Fire Safety issues.
The new west platform will reduce the dwell time by providing increased
platform access and allow boarding from both sides of the train.
The Committee suggested alternate screening be considered for the
transformer, as plantings may not provide year-round coverage.
Moved by: Councillor Carolina Moretti
Seconded by: Councillor Colin Campbell
That the presentation provided by Helder Melo, Project Manager, Cole
Engineering Group Ltd. entitled "Markham GO Station West Platform
Construction Project" be received.
CARRIED
Sept.
24 Oct.
1
Moved by: Councillor Alex Chiu
Seconded by: Regional Councillor Gord Landon
That the
minutes of the Development Services Committee meetings held September 24, 2013
and October 1, 2013, be confirmed.
CARRIED
Minutes
Moved by: Councillor Alex Chiu
Seconded by: Regional Councillor Gord Landon
That the
minutes of the Development Services Public Meeting, held September 23, 2013, be
confirmed.
CARRIED
Minutes
Moved by: Councillor Alex Chiu
Seconded by: Regional Councillor Gord Landon
That the minutes of the
Heritage Markham Committee meeting held October 9, 2013, be received for
information purposes.
CARRIED
July
9 July
16 July
23 July
30 Sept.
24 Oct.
1
Moved by: Councillor Alex Chiu
Seconded by: Regional Councillor Gord Landon
That the minutes of the Development Services Sub-Committee - Official
Plan - Employment Conversion meetings held July 9, July 16, July 23, July 30,
September 24 and October 1, 2013, be received for information purposes.
CARRIED
Minutes
Councillor Valerie Burke disclosed an interest with respect to Item No.
12 regarding the Thornhill Revitalization Working Group Minutes, by nature of a
family owned business in the Thornhill area, and did not take part in the
discussion of, or vote on the question of the approval of this matter.
Moved by: Councillor Howard Shore
Seconded by: Regional Councillor Gord Landon
That the minutes of the Thornhill Area Revitalization Working Group
meeting held on September 10, 2013, be received for information purposes.
CARRIED
Minutes
Moved by: Councillor Alex Chiu
Seconded by: Regional Councillor Gord Landon
That the minutes of the Unionville Sub-Committee -
Global Unionville Development Inc. (Sylmatt Investments Inc.) - 28 Main Street
Unionville meeting held October 3, 2013, be received for information purposes.
CARRIED
Report
Moved by: Councillor Alex Chiu
Seconded by: Regional Councillor Gord Landon
That the updated
Street Name Reserve List for the third quarter of 2013, attached as Appendix
‘A’ to the October 22, 2013 staff report titled ‘2013 Third Quarter Update of
the Street Name Reserve List’, be received.
CARRIED
Report
Staff noted a correction to the agenda: Recommendation #3 should refer
to "Unity Gardens Avenue" as "Unity Gardens Drive".
Staff provided clarification on the sections of road
subject to the name change and prohibition of truck traffic, as well as
enforcement methods. The truck restrictions are a result of concerns raised at
the Public Meeting for this development.
Moved by: Regional Councillor Gord Landon
Seconded by: Councillor Carolina Moretti
1) That the staff report dated October 22,
2013 titled “South Unionville Square, Change of road name and traffic by-laws,”
be received; and,
2) That north-south section of Ian Baron Avenue (Parts 3 and 4,
Plan 65R-33608 and Part 2, Plan 65R18880) be renamed “Unity Gardens Drive”;
and,
3) That the by-law attached as Appendix ‘B’ to prohibit through movements across
Unity Gardens Drive into Ian Baron Avenue, be approved; and,
4) That the by-law attached as Appendix ‘C’ to prohibit trucks on Castan Avenue
between Unity Gardens Drive and Piera Gardens, be approved; and further,
5) That staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
Minutes
Jim Baird, Commissioner of Development Services explained
the criteria developed by the Development Services Sub-Committee.
Moved by: Councillor Howard Shore
Seconded by: Councillor Colin Campbell
1) That the minutes of the Development Services Sub-Committee -
Official Plan - Employment Conversion meeting held October 17, 2013, be
received for information purposes; and,
2) That the following recommendation from the Development
Services Sub-Committee minutes be endorsed:
"That Development Services Committee and Council
consider the following criteria in reviewing
applications for employment conversion identified for deferral in the
new Official Plan and continued review through the OPA process, and include the
criteria in any special deferral policy applicable to the said sites in the new
Official Plan:
·
Compatibility to adjacent land uses;
·
Increase in number of future jobs to be provided on site, or at a
minimum, no net reduction in future jobs;
·
Proximity to transit;
·
Provision of lands for a VIVA terminal;
·
Achieving better public
amenities, including but not limited to public art, Section 37 bonusing and
publicly accessible private amenity spaces; and,
·
Where the location is appropriate, designate a site for an affordable or
seniors housing project."
CARRIED
17. DRAFT BIRD FRIENDLY STUDY
AND GUIDELINES (10.0)
Report Appendix
‘A’
Note: Appendix
‘A’: Bird Friendly Guidelines – Draft Study and Guidelines prepared by
North-South Environmental Inc. (October 2013) is available on-line only.
The Committee received a presentation
entitled “Bird Friendly Guidelines” in Agenda item # 6.
Moved by: Councillor Valerie Burke
Seconded by: Mayor Frank Scarpitti
1) That the staff report entitled “Draft
Bird Friendly Study and Guidelines” dated October 22, 2013 be received; and,
2) That the Draft Study entitled “Bird
Friendly Guidelines (October 2013)” be circulated for input; and,
3) That a stakeholder workshop be held to
receive input into the Draft Bird Friendly Guidelines with the building and
development community and other interested parties; and,
4) That staff bring back the final Study
and recommendations following the stakeholder workshop; and further,
5) That staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
Presentation Report Attachment
Marg Wouters, Senior Manager, Policy
and Research, gave a presentation to provide background information and an
overview of the 11 Official Plan amendment applications for conversion or
redesignation of employment lands. The Development Services Subcommittee has
reviewed the applications and their recommendations are being presented for the
consideration of Development Services Committee.
Staff explained that such conversions
can only be considered during an Official Plan review.
Where the
Sub-committee and Development Services Committee express merit or support for
an application, the subject lands would be identified as “deferred” in the new
Official Plan and the applications would proceed through the normal development
application process including public consultation with final approval by the
Region. Other applications may simply be “received” or referred back for
further discussion.
The staff recommendations for denial
of the applications remains unchanged, and staff continue to express a concern for
the loss of employment lands.
The 11 applications and the
Subcommittee recommendations were briefly reviewed and staff responded to
questions from the Committee. A chart summarizing the implications of the
Subcommittee recommendations was included in the presentation. Staff also
reviewed the Subcommittee recommendation for endorsement of the application
evaluation criteria.
The draft Official Plan is scheduled
for public release in November with Council adoption targeted for November 26,
2013. Final approval by the Region will be required.
The Committee expressed appreciation
to Marg Wouters and staff involved in the Official Plan review for their work
on this project and professionalism in providing a balanced summary of the work
of the Sub-committee.
Michael Gagnon of Gagnon & Law,
representing 1659139 Ontario Inc. (Holborn), gave a presentation on the
development proposal for the property at Highway 404 and Elgin Mills Road, and
provided a letter dated October 21, 2013. Mr. Gagnon suggested that a revised
proposal that would satisfy the City’s evaluation criteria could be achieved.
The Committee indicated that future design concepts would be considered on
their merits, and supported this site being deferred in the new Official Plan.
The Committee considered each
application and provided the following directions to staff:
a)
Lindvest Properties (Cornell Ltd)
OP-12132870
Moved by: Councillor Colin Campbell
Seconded by: Councillor Carolina Moretti
That staff be directed to
continue to process the employment land conversion application by Lindvest
Properties (Cornell) Ltd. (OP 12-132870) and that the employment land
designation be deferred in the new Official Plan; and,
That staff be directed to work
with the applicant to increase the number of Major Office Employment (MOE)
jobs.
CARRIED
b)
Neamsby
Investments Inc. OP 13-108448
Moved by: Councillor Logan Kanapathi
Seconded by: Councillor Colin Campbell
That staff be directed to
continue to process the employment land conversion application by Neamsby
Investments Inc. (OP 13-108448),
and that the employment land designation be deferred in the new Official Plan.
CARRIED
c)
Times Group
OP 13-131100
Moved by: Councillor Howard Shore
Seconded by: Councillor Alex Chiu
That staff be directed to
continue to process the employment land conversion application by Times Group
(OP 13-131100), and that the employment land designation be deferred in the new
Official Plan; and,
That staff be directed to work
with the applicant to provide a joint community facility; and,
That staff be directed to work
with the applicant to increase the number of jobs along Highway 7 by 10%.
CARRIED
d)
Box Grove
Hill Developments OP 13-108173
Moved by: Councillor Logan Kanapathi
Seconded by: Councillor Colin Campbell
That staff be directed to
continue to process the employment land conversion application by Box Grove
Hill Developments
(OP 13-108173),
and that the employment land designation for Site B be deferred in the new
Official Plan; and,
That staff be directed to work
with the applicant to increase employment numbers on Sites A and B; and,
That staff be directed to work with the applicant to provide
affordable or seniors housing within Site B.
CARRIED
e)
Cathedral
Town Ltd. OP 13-114066
Moved by: Councillor Alex Chiu
Seconded by: Mayor Frank Scarpitti
That
the
applicant’s presentation regarding Cathedral
Town Ltd. (OP 13-114066) be received.
CARRIED
f)
Jolis
Investments (Ontario) Ltd OP 13-114950
Moved by: Councillor Alex Chiu
Seconded by: Councillor Logan Kanapathi
That staff be directed to
continue to process the employment land conversion application by Jolis
Investments (Ontario) Ltd (OP 13-114950), and that the
employment land designation be deferred in the new Official Plan.
CARRIED
g) Wemat One Ltd OP 13-113480
Moved by: Councillor Howard Shore
Seconded by: Councillor Alex Chiu
That staff be directed to
continue to process the employment land conversion application by Wemat One Ltd (OP 13-113480) for commercial uses; and,
That the residential use designation not be granted at this time.
CARRIED
h) Holborn
Properties (OP 13-116651)
Moved by: Mayor Frank Scarpitti
Seconded by: Councillor Logan
Kanapathi
That staff be directed to
continue to process the employment land conversion application by Holborn Properties (OP 13-116651) and that the employment land designation be deferred in the new Official
Plan;
and,
That
staff be directed to work with the applicant to develop a revised
development concept that meets the evaluation criteria.
CARRIED
i)
King Square
Ltd (OP 10-116596)
Moved by: Councillor Alex Chiu
Seconded by: Councillor Carolina Moretti
That staff be directed to
continue to process the employment land conversion application by King Square
Ltd (OP 10-116596) and that the
employment land designation be deferred in the new Official Plan; and,
That staff be directed to work
with the applicant to increase the number of jobs by 200.
CARRIED
j) Romandale Farms Ltd. OP 13-114027
Moved by: Councillor Logan Kanapathi
Seconded by: Mayor Frank Scarpitti
That the employment land
redesignation application by Romandale
Farms Ltd. (OP 13-114027) be referred to the Future Urban Area secondary plan
process.
CARRIED
k) Catholic Cemeteries OP 13-116842
Moved by: Councillor Alex Chiu
Seconded by: Councillor Carolina Moretti
That consideration of the employment land redesignation application by
Catholic Cemeteries (OP 13-116842) be referred
to a
future Development Services Committee meeting; and,
That staff be directed to work
with the applicant to try to find a solution to the Catholic Cemeteries’
requirements.
CARRIED
l) Flato Developments Inc. (letter dated
September 24, 2013)
Moved by: Councillor Colin Campbell
Seconded by: Councillor Logan Kanapathi
That the employment land redesignation
proposal by Flato Developments Inc. be received.
CARRIED
Staff was directed to provide a recap
of the Official Plan review at the November 5 Development Services Committee
meeting, prior to the release of the revised draft OP to the public.
Moved by: Councillor Alex Chiu
Seconded by: Councillor Howard Shore
1)
That the deputation by Michael Gagnon of Gagnon & Law, representing
1659139 Ontario Inc. (Holborn), and the written submission dated October 21,
2013, be received; and,
2)
That the report entitled
“Recommendations from Development Services Subcommittee on Applications for
Conversion or Redesignation of Employment Lands” dated October 22, 2013, be
received; and,
3) That staff incorporate the direction to be received from
Development Services Committee regarding the 11 employment
conversion/redesignation applications, into the new Official Plan to be brought
forward in November for adoption; and further,
4) That staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
Report Attachments
Peter Miasek representing Markham’s Cycling and
Pedestrian Advisory Committee (CPAC) made a deputation and spoke in support of
the Multi-Use Pathway, Phase 1.
The Committee thanked Alan Brown, Director of Engineering
and his team, and CPAC for their work on this project.
Moved by: Mayor Frank Scarpitti
Seconded by: Councillor Howard Shore
1)
That the
deputation by Peter Miasek on behalf of the Cycling and Pedestrian Advisory
Committee (CPAC) be received; and,
2) That the report entitled “Award of Tender 204-T-13,
Multi-use Pathway Phase 1 Construction in Areas 2, 3 and Part of Area 4” be
received; and,
3) That the contract for Tender 204-T-13, Multi-use Pathway
Phase 1 Construction in Areas 2, 3 and Part of Area 4 be awarded to the lowest
priced qualified Bidder, Speedside Construction Limited in the amount of
$2,491,993.51 inclusive of HST; and,
4) That a separate purchase order in the amount of $249,199.35
(10%) inclusive of HST be established as a contingency to cover any additional
construction costs and that staff be authorized to approve the expenditure of
this contingency amount in accordance with the City of Markham’s Expenditure
Control Policy; and,
5) That the Engineering Department Capital Administration Fee
in the amount of $205,589.46 be funded from Capital Budget account #
083-5350-8502-005 Major
Mackenzie Path Construction”; and,
6) That the award amounts
listed in Recommendations 2) and 3) be funded from account # 640-101-5699-8264 Pathways Master
Plan Implementation in the amount of $400,000.00; account # 083-5350-8502-005 Multi
Use Path Construction in the amount of $1,714,499.54 and account #
080-5350-9355-005 Cycling Pathways and Trails Implementation in the amount of $626,693.32;
and,
7) That additional
compensation for property acquisitions, permit fees and related expenses
arising out of contract matters in the amount of $160,000.00 be funded from account
# 080-5350-9355-005; and,
8) That the remaining funds of $138,084.68 be returned to the
original funding source after agency approvals & properties are acquired; and
further,
9) That staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
Report Att
A Att
B Att
C
Alan Brown,
Director of Engineering, gave a brief overview of the Highway 404 ramp
extensions and explained the recommendation for deferral.
Moved by: Councillor
Colin Campbell
Seconded by:
Councillor Alex Chiu
1) That
correspondence from Ornella Richichi representing Markham Woodmills
Developments Inc., and Vania Ottoborgo representing Holborn Property
Investments Inc., regarding the Highway 404 Ramp Extension, be received; and,
2) That the report entitled “Highway 404 Ramp Extensions
(Highway 7, Major Mackenzie and Elgin Mills) Project Update” be received; and,
3) That the detailed design of the Highway 404 Ramp extensions
at Highway 7 and Major Mackenzie Drive be deferred; and,
4) That the Class EA for the Highway 404 Ramp extension on
Elgin Mills Road be deferred; and,
5) That upon payment of all engineering consultant invoices and
administration fees to date for the above-noted projects, the following capital
accounts be closed and all remaining funds be returned to original funding
source:
i. Hwy 404 Ramp Extension, North of Hwy 7
a. 083-5350-9317-005 (Hwy 404 Ramp Extension at Hwy 7).
Remaining funds to be returned to original funding source
($440,681.61)
b. 083-5350-12047-005 (Hwy 404 Ramp Extension – Hwy 7)
Remaining funds to be returned to original funding source
($8,132,900.00)
ii. Hwy 404 Ramp Extension, North of Major
Mackenzie Drive
a. 083-5350-7272-005 (Hwy 404 Ramp Extension at Major Mackenzie)
Remaining funds to be
returned to original funding source ($120,721.83)
b. 083-5350-9316-005 (Hwy 404 Ramp Extension at Major Mackenzie)
Remaining funds to be
returned to original funding source ($133,158.01)
iii. Hwy 404 Ramp Extension, North of Elgin Mills
Road
a. 083-5350-9315-005 (Hwy 404 Ramp Extension at Elgin Mills)
Remaining funds to be
returned to original funding source ($550,000.00); and,
6) That the implementation of the Hwy 404 ramp extensions be
deferred until such time as the projects warrant the capital expenditure by
Markham; and,
7) That the property requirements for the Hwy 404 ramp
extensions at the three (3) locations be protected through future planning
applications and conditions of approval; and,
8) That the benefiting landowners in the vicinity of the three (3) ramp
extensions be permitted to proceed with the implementation of the Hwy 404 ramp
extensions subject to the conditions outlined in this report; and further,
9) That staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
21. AWARD OF TENDER #203-T-13
DENISON STREET AND 14TH AVENUE
ILLUMINATION PROGRAM (7.12, 5.10)
Report
Alan Brown,
Director of Engineering, responded to questions from the Committee
Moved by:
Councillor Alex Chiu
Seconded by:
Councillor Logan Kanapathi
1) That the
report entitled “Award of Tender # 203-T-13 Denison Street and 14th Avenue
Illumination Program” dated October 22, 2013 be received; and,
2) That the contract
for Tender # 203-T-13 Denison Street and 14th Avenue Illumination
Program be awarded to the lowest
priced compliant bidder, Fellmore Electrical Contractors in the amount of $583,080.17
inclusive of HST; and,
3) That a contingency in the amount of $52,477.22 inclusive of HST, be established to
cover additional construction costs, and staff be authorized to approve
the expenditure of this contingency in accordance with the City of Markham’s
Expenditure Control Policy; and,
4) That the
Engineering Department Capital Administration Fee in the amount of $47,666.80,
inclusive of HST, be transferred to account # 640-998-8871 “Capital
Administration Fess”; and,
5) That the project be funded from Account #
83-5350-12052-005 (Illumination
Program) in the amount of $683,224.19; and further,
6) That the
remaining funds in account # 83-5350-12052-005 “Illumination
Program” in the amount of $83,905.81 be maintained in the account
to complete other streetlight systems as identified in the five (5) year
illumination plan; and further,
7) That
Staff be authorized and directed to take all steps necessary to give effect to
this resolution.
CARRIED
Report Attachment
Alan Brown,
Director of Engineering provided an update on complications with the Main
Street Markham project, resulting in a four- to five-week delay. A revised project
schedule and additional cost considerations were reviewed. The boulevard will
be completed in November and the contractor will be required to come back in
the spring to complete the final road paving and on-street pavers. Staff will
be providing an update to the local businesses.
The Committee
directed that the staff update be provided to Council.
Moved by: Mayor
Frank Scarpitti
Seconded by: Councillor
Colin Campbell
1) That the
report entitled “Main Street Markham – Project Update”
be received;
and,
2) That Purchase Order PD
13180 issued to Municipal Engineering Solutions for the Contract
Administration and Inspection Service be increased by $94,990.16, inclusive of HST, (from $176,009.18 to
$270,999.34) to cover the additional contract administration work required for
the additional work, and be funded from the following Capital Accounts; and,
a) 083-5350-11079-005
(Main Street Markham Reconstruction);
b) 058-6150-12328-005
(Watermain Construction & Replacement Program); and,
3) That an allowance of
$854,449.76, inclusive of HST, (from $3,104,887.38 to $3,959,337.14), be
authorized for a Purchase Order increase (PD 13174) to Four Seasons for
Contract 081-T-13 (Road Reconstruction of
Main Street Markham from Highway 7 to Bullock Drive) to cover the additional construction
costs associated with the watermain works, utility conflicts, and delay claims
for the project, and that the Director of Engineering be authorized to finalize
the Purchase Order increase request, and the increase be funded from the
following Capital Accounts; and,
a) 083-5350-11079-005
(Main Street Markham Reconstruction);
b) 058-6150-12328-005
(Watermain Construction & Replacement Program); and,
4) That the
2012 Waterworks Department Capital account 12328 (Watermain Construction &
Replacement Program) be increased in the amount of $247,843.40, inclusive of
HST, for the additional construction
costs associated with the watermain construction, and to be funded from the
Waterworks Stabilization / Capital Reserve; and,
5) That the
2011 Engineering Department Capital account 11079 (Main Street Markham
Reconstruction) be increased in the amount of $701,596.52, inclusive of HST,
for the additional construction costs associated with the road reconstruction
and streetscaping works and to be funded from the following accounts /
reserves:
a) Transfer funds ($473,983.52) from Engineering Capital Account
13034 (Main Street Markham Storm Sewer Upgrade, from Bullock Drive to 16th
Avenue)
b) Transfer funds ($157,613.00) from Urban Design Project 1443
c) Life Cycle Replacement and Capital reserve ($70,000.00); and,
6) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
Councillor Valerie Burke disclosed an interest with respect to Item # 4
In-Camera regarding the Thornhill Revitalization Working Group Minutes, by
nature of a family owned business in the Thornhill area, and did not take part
in the discussion of, or vote on the question of the approval of these matters.
Moved by: Mayor Frank Scarpitti
Seconded by: Councillor Alex Chiu
That, in accordance with Section 239 (2) of the Municipal
Act, Development Services Committee consented to not resolve
into in-camera session and to adopt the recommendations for the following
confidential matters, as proposed:
(1) DEVELOPMENT
SERVICES COMMITTEE IN-CAMERA MINUTES
- September 24, 2013 (10.0)
[Section 239 (2) (e)]
(2) DEVELOPMENT
SERVICES SUB-COMMITTEE IN-CAMERA MINUTES
OFFICIAL PLAN - EMPLOYMENT
CONVERSION
- July 30, 2013 (10.0)
[Section 239 (2) (e)
(f)]
(3) DEVELOPMENT
SERVICES SUB-COMMITTEE IN-CAMERA MINUTES
OFFICIAL PLAN - EMPLOYMENT
CONVERSION
- October 17, 2013 (10.0)
[Section 239 (2) (e)
(f)]
(4) THORNHILL
REVITALIZATION WORKING GROUP IN-CAMERA MINUTES
- September 10, 2013 (10.0)
[Section 239 (2) (b)]
CARRIED
ADJOURNMENT
The Development Services
Committee meeting adjourned at 3:48 PM.
Alternate formats for this document
are available upon request.