FINANCE & ADMINISTRATIVE
COMMITTEE
2003-01-06 - Canada Room
Meeting No. 2
Attendance
|
Mayor D. Cousens (2:00 pm)
|
J. Livey,
Chief Administrative Officer
J. Mascarin,
Acting Town Solicitor
J. Sales,
Commissioner of Community & Fire
Services
A. Taylor,
Commissioner of Corporate Services
M. F.
Turner, Commissioner of Development
Services
J. Baird,
Acting Commissioner of Development
Services
J. Allen,
Chief Information Officer
S. Birrell,
Town Clerk
S. Bertoia,
Director of Environmental Services
P. Loukes,
Director of Street Services
B. Cribbett,
Treasurer
C. Biss,
Chief Executive Officer, Markham
Public Libraries
K. Boniface,
Parks Planner
B. Nanninga,
Executive Assistant to Mayor
J. Kee,
Committee Clerk
|
The Finance
& Administrative Committee convened at the hour of 1:10 p.m., without
quorum, with Councillor S. Daurio in the Chair. Quorum was reached at 1:15 p.m.
DISCLOSURE OF INTEREST
None
declared at this time.
1. MARKHAM
COMMUNITY LIBRARY EXPANSION (3.19 & 6.6)
Moved by
Councillor G. McKelvey
Seconded by
Councillor D. Horchik
That Council
approves proceeding with a 10,500 sq. ft. expansion of the Markham Community
Library;
And that an
architect be engaged to design the expansion project;
And that a report be submitted to Council, establishing the building
design, project budget, and detailed project schedule, when the schematic
design stage is complete;
And that the
report include an examination of opportunities for funding partners and/or
sponsorships;
And that
Council allocates an upset limit of $ 300,000, including all taxes, for the
design of the Markham Community Library expansion, to be funded from the
Development Charges Reserve;
And that an
Executive Steering Committee comprised of some or all of the following be
established to oversee the corporate elements of the project:
Chair of the
Community Services Committee
Council
Members on the Library Board
One or more
non-Council Members on the Library Board
Commissioner
of Community and Fire Services
Commissioner
of Corporate Services
Library CEO
And
further that a Public Information Meeting be held at the appropriate time prior
to finalization of issues.
CARRIED
2. COST
BENEFIT ANALYSIS OF RELOCATING THE
LIBRARY ADMINISTRATIVE CENTRE
WITHIN THE
MARKHAM COMMUNITY LIBRARY
EXPANSION (3.19 & 6.6)
Moved by
Regional Councillor F. Scarpitti
Seconded by
Councillor G. McKelvey
That
the cost-benefit analysis of relocating the Library Administration Centre
within the Markham Community Library expansion be received;
And
that this project be incorporated into the expansion of Markham Community
Library.
CARRIED
3. WATERMAIN
REPLACEMENT - STEELES AVENUE
BETWEEN CANADIANA DRIVE AND
FAIRWAY HEIGHTS DRIVE (5.4)
Moved by
Councillor J. Virgilio
Seconded by
Councillor J. Heath
That
the contracted amount for the watermain replacement on Steeles Avenue between
Canadiana Drive and Fairway Heights Drive be increased from $441,054.00 to
$582,852.00 as a result of the extra cost incurred by the contractor due to
unforeseen ground condition;
And
that the additional funds in the amount of $141,798.00 be funded from the Water
Reserves.
CARRIED
4. MANAGEMENT
AGREEMENT - MILNE DAM
FISHWAY (5.7 & 8.2 &
6.3)
Moved by
Councillor J. Virgilio
Seconded by
Councillor G. McKelvey
That
Council receive the proposed Management Agreement to indemnify and save
harmless the Town of Markham from the construction, operation and maintenance
of a fish pass at Milne Dam including an access road;
And
further that a by-law be enacted at the Council meeting on January 14, 2003,
authorizing the Mayor and Clerk to execute the Management Agreement between
Toronto and Region Conservation Authority, Her Majesty The Queen In Right Of
Ontario and The Corporation Of The Town Of Markham, in a form satisfactory to
the Town Solicitor.
CARRIED
5. 11
CHURCH STREET, MARKHAM
LEASE AMENDING AGREEMENT (8.2
& 8.7)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor F. Scarpitti
That
Council approve an amendment to the lease for 11 Church Street, Markham, between
the Town of Markham and The Markham Guild of Village Crafts for a period of one
(1) year commencing January 1, 2003 and to expire on December 31, 2003;
And
that the Mayor and Town Clerk be authorized to execute the lease amendment in a
form satisfactory to the Town Solicitor.
CARRIED
6. KEEPING
OF PIGEONS - 105 BEDALE CRESCENT (8.0 & 2.0)
Committee
agreed not to consider racing pigeon operations at 16 Euclid Avenue and
77 Karma Road in the consideration of the staff report.
Moved by
Councillor J. Virgilio
Seconded by
Councillor G. McKelvey
That
the owners of racing pigeon operations at 105 Bedale Crescent be "exempted" from the provisions of
By-law 182-96, "A by-law to prohibit the keeping of certain classes of
animals and to regulate the keeping of certain other classes of animals in the
Town of Markham" subject to:
1. Property owner entering into
a written agreement with The Town that
shall include the following condition: "exemption" clause stipulating that
permission pertains to the current owner only.
2. Pigeons to be housed solely
on the subject property.
3. A maximum of 40 pigeons be
permitted on the property.
4. All structures used to house
the pigeons must meet zoning lot line setbacks,
building and property standards regulations.
5. Receipt of a written
commitment that flights of the pigeons be restricted
to twice daily between the hours of 6:00 am-10:00am, and
7:00pm-10:00pm.
6. Continued membership in the
Canadian Racing Pigeon Union.
7. All pigeons must be banded
with identifying leg bands issued by a club or
organization
And that the owner of 105 Bedale Crescent be
directed to remove all of his pigeons and any associated structures and
equipment from his neighbour's property at 103 Bedale Crescent by April 30,
2003;
And further that the owner of 105 Bedale
Crescent construct a new structure that meets zoning set-back, building and
property standards regulations by April 30, 2003;
And further that staff review and
report on other racing pigeon operations in other locations within the Town of
Markham;
And further that the owner of the
subject property and adjacent properties be notified prior to Council approval.
CARRIED
7. ASSOCIATION
OF MUNICIPALITIES OF ONTARIO (AMO)
REQUEST FOR CONTRIBUTION TO
BILL 210 FUND (13.12.1 & 7.0)
Moved by
Councillor J. Heath
Seconded by
Regional Councillor F. Scarpitti
That the letter dated December 5, 2002 from the Association of
Municipalities of Ontario (AMO), seeking a voluntary contribution from
municipalities for Bill 210 Fund, be received;
And that the amount of $2,000.00 be forwarded
to AMO for Bill 210 Fund; such funds to be charged to Account No. 840 841 7849.
CARRIED
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8. TRANSPORTATION
GRIDLOCK - MS. RUTH
BURKHOLDER - MARKHAM BOARD OF
TRADE (3.15 & 5.12)
Ms.
Ruth Burkholder, President and CEO of the Markham Board of Trade was in
attendance to express concerns with respect to the present transportation gridlock
that businesses are encountering within the Town of Markham.
Particular
concern related to Highway 7, Warden Avenue, Kennedy Road and Woodbine
Avenue. Ms. Burkholder requested that
the Town support their request to York Region to move their road widening plans
up, and to begin the work as quickly as possible.
Mr. Alan
Brown, Director of Engineering, distributed copies of the Region of York's
approved 2002 Ten Year Major Capital Projects listing, for Committee's
information.
Following some
discussion, it was agreed that prior to any action being taken by the Town,
further discussion was required between the Region of York, the Town and
Markham Board of Trade representatives.
Moved by
Regional Councillor F. Scarpitti
Seconded by
Regional Councillor T. Wong
That
the presentation of Ms. Ruth Burkholder, President and CEO of the Markham Board
of Trade, with respect to transportation gridlock in Markham, be received;
And that the concerns expressed by the Markham Board of Trade with
respect to gridlock within the Town of Markham be referred to the Director of
Engineering;
And that subsequent to consultation with the Region of York and Markham
Board of Trade representatives, a report be brought back containing
recommendations identifying specific projects to be prioritized.
CARRIED
9. SHORT
TERM FINANCIAL ASSISTANCE PROPOSAL
FOR MARKHAM JAZZ FESTIVAL
(7.6)
Mr.
Paul Smith, Director, and Mr. Hal Hill, Artistic Director/President, Markham
Jazz Festival, were in attendance to present a short-term financial assistance
proposal relating to the Markham Jazz Festival.
Moved by
Councillor G. McKelvey
Seconded by
Councillor J. Heath
That
the presentation of Mr. Paul Smith, Director, and Mr. Hal Hill, Artistic
Director/President, Markham Jazz Festival, with respect to a short term
financial assistance proposal relating to the Markham Jazz Festival, be
received;
And that the request from the Markham Jazz
Festival for financial assistance be deferred, and staff be requested to
prepare a report to be presented to the meeting of Committee of the Whole on
January 14, 2003.
CARRIED
10. MINUTES
- BUDGET SUB-COMMITTEE
NOVEMBER 4, 12 & 25 AND
DECEMBER 9, 2002 (7.4 & 7.5)
Moved by
Councillor G. McKelvey
Seconded by
Councillor J. Virgilio
That
the minutes of the Budget Sub-Committee meetings held on November 4, 12 and 25,
and December 9, 2002, be received.
CARRIED
11. FUTURE
OPPORTUNITIES - ESTABLISHMENT
OF RELATIONSHIPS/TWINNING WITH
OTHER COMMUNITIES (12.2.6)
Mayor
D. Cousens raised the matter of establishing more relationships, economic
alliances, or possibly twinning with other communities in the future. Specific reference was made to a location in
Pakistan. He noted that this would
assist in a better understanding and sense of awareness of the specific
community involved. In addition, he
suggested that an appropriate street within the Town of Markham could be named
in recognition of such a relationship.
Moved by Mayor
D. Cousens
Seconded by
Regional Councillor T. Wong
That staff be requested to review the Town's
current "Twinning Policy" relative to the feasibility of establishing
a relationship, economic alliance or formal twinning with a particular
community in Pakistan, and report back to a future meeting of Finance &
Administrative Committee.
CARRIED
12. COUNTY
OF ESSEX - RESOLUTION
PROVINCE OF ONTARIO
OPPORTUNITY BONDS (13.5.1 & 7.0)
Moved by
Councillor J. Virgilio
Seconded by
Councillor J. Heath
That the letter dated December 3, 2002 from the County of Essex
containing a resolution passed requesting the Federal Government to participate
in the Opportunity Bond program by providing federal tax incentives for
corporations and individuals, who invest in Opportunity Bonds, be received.
CARRIED
13. MINISTER
OF MUNICIPAL AFFAIRS - MUNICIPAL
PERFORMANCE MEASUREMENT
PROGRAM (MPMP) (13.2.5 & 7.0)
Moved by
Councillor J. Virgilio
Seconded by
Councillor G. McKelvey
That the letter dated November 29, 2002 from The Honourable Chris
Hodgson, Minister of Municipal Affairs, with respect to the formal requirements
for Year 3 of the Municipal Performance Measurement Program, be received.
CARRIED
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Moved by Mayor
D. Cousens
Seconded by
Councillor J. Heath
That the
Committee resolve into an In Camera to discuss a personnel matter.
CARRIED
Moved by Mayor
D. Cousens
Seconded by
Councillor J. Virgilio
That the
Committee rise from the In Camera session.
CARRIED
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ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 2:45 p.m.