FINANCE & ADMINISTRATIVE
COMMITTEE
2002-09-09 - Canada Room
Meeting No. 13
Attendance
|
Councillor G. McKelvey
Councillor E. Shapero
|
R. Robinson,
Town Solicitor
A. Taylor,
Commissioner of Corporate Services
B. Cribbett,
Treasurer
J. Baird,
Acting Commissioner of Development Services
P. Loukes,
Acting Commissioner of Community and
Fire Services
D. McClean,
Fire Chief
S. Birrell,
Town Clerk
P.
Wealleans, Director of Taxation
S. Taylor,
Acting Director of Recreation Services
J. Allen,
Chief Information Officer
Wm.
Snowball, Deputy Fire Chief
P. Ingham,
General Manager, Roads
L. Irvine,
Manager, Parks & Open Space
Development
L. Manuel,
Acting Manager, Recreation, Planning
and Aquatics
J. Lustig,
Manager, Financial Planning
B. Nanninga,
Executive Assistant to Mayor and Council
J. Kee,
Committee Clerk
|
The Finance
& Administrative Committee convened at the hour of 1:00 p.m. with
Councillor K.
Usman in the Chair.
DISCLOSURE OF INTEREST
None
1. HERITAGE
CHAMPIONS - OFF-TRACK BETTING
144 MAIN STREET MARKHAM
NOTE: SEE CIRCULATION MAP ATTACHED TO STAFF REPORT (2.0)
Ms.
Lesley Patterson, owner, Heritage Champions, 144 Main Street Markham, was in
attendance to request approval to extend the hours of operation of the
teletheatre, Heritage Champions at 144 Main Street Markham, for special event
live horse racing from Hong Kong.
Moved by
Regional Councillor G. Landon
Seconded by
Councillor J. Virgilio
That the
deputation by Ms. Lesley Patterson, Heritage Champions, 144 Main Street Markham,
with respect to extending the hours of operation, be received;
And that the
request from Heritage Champions for a letter of support for an extension to
their hours of operation for the Hong Kong Races be received;
And
that a public consultation process be held, consisting of a notice to all
owners/tenants within a 300 metre radius, including
property south to Highway #7, north to Bullock Drive, west to Windridge Drive
and east to George Street, as well as publication in the Economist
and Sun; and notice to interested parties, the Markham BIA and the Main Street
Markham Committee.
CARRIED
2. CENTENNIAL
COMMUNITY CENTRE EXPANSION (6.6 & 7.5)
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor T. Wong
*That
the report entitled "Centennial Community Centre Expansion", dated
September 9, 2002, be received;
And
that an Executive Steering Committee be established to review the project to
expand Centennial Community Centre, and to analyze the feasibility of an
alternative location, and, in addition, to review other opportunities that
there may be to have all or some of the recreational components located
elsewhere;
And
that the Executive Steering Committee be comprised of the following members:
Councillor J. Virgilio (Ward Councillor)
Councillor J. Heath (Chair of the Community
Services Committee)
Regional Councillor F. Scarpitti
Regional Councillor T. Wong
Councillor G. McKelvey
Chief Administrative Officer
All Commissioners
And
that the Executive Steering Committee be requested to report back, with
recommendations, to the Finance & Administrative Committee within two to
four weeks.
CARRIED
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*Amended
by Council at its meeting held September 17, 2002, to read as follows:
That
the report entitled "Centennial Community Centre Expansion", dated
September 9, 2002, be received;
And
that Council approve hiring an architect to design an expansion of Centennial
Community Centre;
And
that a report be submitted to Council through an Executive Steering Committee
establishing the building design, the project budget, and a detailed schedule
for completion of this project when the schematic design stage is complete;
And
that the Executive Steering Committee review the project to expand Centennial
Community Centre, to see if there are opportunities for some of the
recreational components to be located elsewhere;
And
that the Executive Steering Committee be comprised of the following members:
Councillor J. Virgilio (Ward Councillor)
Councillor J. Heath (Chair of the Community
Services Committee)
Regional Councillor F. Scarpitti
Regional Councillor T. Wong
Councillor G. McKelvey
Chief Administrative Officer
All Commissioners
And
that the Executive Steering Committee be requested to report back, with
recommendations, to the Finance & Administrative Committee within two to
four weeks;
And
that Council approve the allocation of approximately ten percent of the total
project cost, inclusive of GST, to an upset limit of $400,000 from the
Development Charge Reserve account for the design of the Centennial Community
Centre, account #070 5350 4987 005.
3. AWARD
OF SINGLE SOURCE 140-S-02 FOR 2 FIRE PUMPERS
(7.12 & 7.15 & 7.5)
Moved by
Councillor S. Daurio
Seconded by
Regional Councillor F. Scarpitti
That
the proposal for two (2) - 8000 1/min. Pumper Fire Apparatus be awarded to
Safetek Emergency Vehicles in the amount of $1,236,000.00;
And
that funding for this award is available as follows:
- that funding in capital account
#67-6150-4766-005, in the amount of $776,000.00
be applied to the purchase;
- that the proceeds, $151,000.00, from the disposal of Fire vehicle
#957 be transferred
from the Major Capital Repair/Replacement Reserve, account
#86-2700-200; and
- that the remaining balance of $308,200.00 be funded from the Major
Capital
Repair/Replacement Reserve, account #86-2700-200 and the reserve
account be
repaid upon the sale of identified fire apparatus.
CARRIED
4. AWARD
OF TENDER 119-T-02 FOR RODICK ROAD
PEDESTRIAN BRIDGE AND TRAIL
(7.12 &7.5)
Moved by
Councillor D. Horchik
Seconded by
Councillor S. Daurio
That tender
119-T-02 for the construction of the Rodick Road Pedestrian Bridge and Trail be
awarded to the lowest acceptable bidder, Dynex Construction Limited in their
tender amount of $220,192.09 inclusive of 7% GST ($211,960.61 inclusive of 3%
GST);
And that the
current construction tender be in addition to expenses committed to be paid to
Marshall Macklin Monaghan for design and contract administration for this
project, including the geo-technical investigations completed in March 2002;
And that funds
be provided from Urban Design's 2000 Capital Budget account #81-5350-3613-005;
And further that
an additional $45,439.11 from the Development Charges Reserve Fund be allocated
to this project and transferred to account #81-5350-3613-005 such that the
total approved capital budget increases from $200,000 to $245,439.11 (inclusive
of 3% GST) in order to cover all anticipated expenses associated with the
design, construction and contract administration of the Rodick Road Pedestrian
Bridge and Trail.
CARRIED
5. CONSTRUCTION
OF MCLAREN PARK (6.3 & 7.12)
Moved by
Councillor E. Shapero
Seconded by Councillor
G. McKelvey
That the
tender 079-T-02 for the Construction of McLaren Park be awarded to the lowest
qualified bidder, Loc-Pave Construction Limited, in their tender amount of
$1,173,790.00 inclusive of 7% GST ($1,129,910.00 inclusive of 3% GST) and in
their provisional work amount of $78,110.00 inclusive of 7% GST ($75,190.00
inclusive of 3% GST) which totals $1,251,900.00 inclusive of 7% GST
($1,205,100.00 inclusive of 3% GST);
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*Amended by
Council at its meeting held September 17, 2002, to read as follows:
And that staff
and the residents on the Steering Committee be commended for their excellent
work on this project during the past four years.
6. 2003
RECREATION USER FEES (6.4)
Moved by
Councillor G. McKelvey
Seconded by
Councillor J. Virgilio
That the
proposed 2003/2004 fee increases per Appendix A for Recreation Services be
approved;
And that the
increases for aquatic swim lessons, recreation programs and camps be effective
January 1, 2003;
And that the
increase for ice and soccer rentals be effective for September 1, 2003;
And that the
additional fee for non-resident registration be increased from $5.00 to $10.00
per program effective the Winter 2003 registration period.
CARRIED
Moved
by Councillor G. McKelvey
Seconded
by Councillor D. Horchik
That
staff be requested to consider the feasibility of establishing a policy
regarding recreation user fees that would give staff the flexibility to
increase fees according to the cost of living/rate of inflation, as necessary,
and to also consider the realignment of user fees by percentage of annual cost.
CARRIED
7. PETERBOROUGH FLOOD RELIEF COMMITTEE
(7.6 & 13.5.2)
Moved by
Regional Councillor F. Scarpitti
Seconded by
Councillor G. McKelvey
That the letter dated August 15, 2002 requesting financial support for the
Peterborough
Flood Relief Committee, established to provide assistance to residents
who suffered losses during the June 11 and June 12 natural disaster, be
received;
And that approval be granted to
provide financial assistance in the amount of $1,000 to the Peterborough Flood
Relief Committee fundraising campaign.
CARRIED
8. HOSPICE-THORNHILL - FUND-RAISING EVENT
- CHARITY
GALA DINNER AND AUCTION - OCTOBER 18, 2002 (12.2.6)
Moved
by Councillor J. Virgilio
Seconded
by Councillor G. McKelvey
That, in future, all requests for
fundraising; sponsorships, corporate tables, and donations, be referred to the
Town Clerk for consideration and report to the Finance & Administrative
Committee.
CARRIED
Moved
by Regional Councillor F. Scarpitti
Seconded
by Councillor E. Shapero
That the Town of Markham
purchase a table of ten at a cost of $1,000.00 for the annual Charity Gala
Dinner and Auction for Hospice-Thornhill to be held at the Bayview Country Club
on Friday, October 18, 2002;
And
that staff be requested to canvass Members of Council to determine attendance.
CARRIED
9. MILNE CREEK RESTORATION PROJECT (7.12)
Moved
by Councillor G. McKelvey
Seconded
by Councillor S. Daurio
That additional funds in the amount of
$100,000 be provided from the Town's Pre-DCA reserve fund to cover the tendered
price for the Milne Creek Restoration project.
CARRIED
10. GENDER EQUALITY & LOCAL GOVERNANCE
WORKSHOP
FEDERATION OF CANADIAN MUNICIPALITIES
SEPTEMBER 25-27, 2002, GATINEAU, QUEBEC (11.12 & 16.23)
Moved
by Regional Councillor G. Landon
Seconded
by Regional Councillor F. Scarpitti
That approval be granted for Councillor Erin
Shapero to travel out of province to attend the Federation of Canadian
Municipalities (FCM) Workshop on Gender Equality and Local Governance, being
held September 26-27, 2002 in Gatineau, Quebec, with costs to be paid at the
discretion of the Treasurer.
CARRIED
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11. LEASE
- TLC DAYCARE
101 TOWN CENTRE BOULEVARD
(3.18)
Moved by
Councillor J. Heath
Seconded by
Councillor E. Shapero
That the deputation by Ms. Helen Soehner, President, TLC Daycare
Committee, with respect to the lease between the Town of Markham and the TLC
Daycare, be deferred to a future meeting of the Finance & Administrative
Committee.
CARRIED
12. DELEGATION
OF AUTHORITY TO CHIEF ADMINISTRATIVE
OFFICER AND TO THE FINANCE
& ADMINISTRATIVE
COMMITTEE (10.6 & 16.23)
Moved by
Regional Councillor G. Landon
Seconded by
Councillor E. Shapero
That
the report entitled "CAO Delegated Approval - Summer 2002" dated
September 9, 2002 be received for information only.
CARRIED
13. PROPOSED DESIGN OF THE LANDSCAPED BERMS
ANGUS GLEN COMMUNITY CENTRE AND LIBRARY (6.6 & 6.11)
Mr.
Alan Wolfe, Project Consultant, Angus Glen Community Centre and Library, was in
attendance to present drawings on proposed designs for the landscaped berms at
the Angus Glen Community Centre and Library, prepared by Starr Landscape Inc.
Moved
by Regional Councillor F. Scarpitti
Seconded
by Councillor G. McKelvey
That the presentation by Mr. Alan Wolfe,
Project Consultant, Angus Glen Community Centre and Library, with respect to
the Angus Glen Golf Course Screening Berm Study, be received;
And that staff be requested to continue negotiations with Angus Glen
regarding the matter of topsoil and the construction of the screening berms, in
accordance with drawings SK-2 and SK-3, as presented this date, and report
further at the Development Services Committee meeting to be held on September
10, 2002.
CARRIED
Moved
by Regional Councillor F. Scarpitti
Seconded
by Councillor G. McKelvey
That Development Services staff be requested
to prepare a report which would review options, including the feasibility of a
one-foot reserve, to preclude development on the property between the Angus
Glen Golf Course and the Angus Glen Community Centre and Library.
CARRIED
14. 2002 CLAW BACKS - UPDATE (7.3)
Moved
by Councillor J. Virgilio
Seconded
by G. McKelvey
That
the memorandum from the Director, Taxation providing an update to the presentation
made before the Finance & Administrative Committee on August 26, 2002
regarding capping and claw back issues for the 2002 tax year, be received.
CARRIED
ADJOURNMENT
The Finance
& Administrative Committee meeting adjourned at the hour of 3:00 p.m.