General Committee
April 23, 2018
Meeting
Number 7
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
Regrets
Councillor
Alex Chiu
|
Andy
Taylor, Chief Administrative Officer
Brian Lee, Acting Commissioner of Development Services
Trinela
Cane, Commissioner of Corporate Services
Catherine
Conrad, City Solicitor and
Acting Director of Human Resources
Joel
Lustig, Treasurer
Stephen Chait, Director of Economic Growth,
Culture & Entrepreneurship
Morgan Jones, Director, Operations
Bryan Frois, Chief of Staff
Sandra Skelcher, Manager, Financial
Reporting & Payroll
Kishor Soneji, Senior Accountant
Shane Manson, Senior Manager, Revenue
& Property Taxation
Eddy Wu, Manager, Operations &
Maintenance
Josh Machesney, Acting Council/Committee
Coordinator
Alida
Tari, Acting Manager Access & Privacy
|
The General Committee meeting convened at the hour of 9:00 AM with Councillor
Colin Campbell in the Chair.
General Committee recessed at 11:00 AM and reconvened at 11:13 AM.
Disclosure of
Pecuniary Interest
None disclosed.
1. MINUTES
OF THE APRIL 9, 2018
GENERAL COMMITTEE (16.0)
Minutes
Moved by
Councillor Don Hamilton
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the April 9, 2018 General Committee meeting be confirmed.
Carried
2. YORK
REGION COMMUNICATION (13.4)
Moved by Regional Councillor Nirmala Armstrong
Seconded by Councillor Alan Ho
1) That
the following communication dated April 3, 2018 from York Region be received
for information purposes:
a) Bill
175, Safer Ontario Act, 2017 – Community Safety and Well-being Plans
b) Canada’s
National Housing Strategy: A Place to Call Home
c) All-Way
Stop Control on Regional Roads
d) Update
on Moving Towards Full Producer Responsibility under the Waste-Free Ontario Act
e) 2017
Integrated Management System Update Report for Water, Wastewater and
Waste
Management
f) 2017
Drinking Water Systems Report
g) York
Region 2017 Vacant Employee Lands Inventory
h) Economic
Development – 2017 Year in Review
i) 2016
Census Results on Income, Employment, Labour Force, Housing, Education and
Immigration
Carried
PETITIONS
There were no
petitions.
3. MINUTES
OF THE MARCH 27, 2018
ENVIRONMENTAL ISSUES COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Nirmala Armstrong
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the March 27, 2018 Environmental Issues Committee meeting be
received for information purposes.
Carried
4. MINUTES
OF THE JANUARY 8, 2018
MARKHAM SPORT HALL
OF FAME COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Nirmala Armstrong
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the January 8, 2018 Markham Sport Hall of Fame Committee meeting
be received for information purposes.
Carried
5. MINUTES
OF THE FEBRUARY 13, 2018
AND MARCH 13, 2018 SENIORS ADVISORY COMMITTEE (16.0)
February March
Moved by
Regional Councillor Nirmala Armstrong
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the February 13, 2018 and March 13, 2018 Seniors Advisory
Committee meeting be received for information purposes.
Carried
6. MINUTES
OF THE MARCH 29, 2018
VICTORIA SQUARE COMMUNITY
CENTRE BOARD (16.0)
Minutes
There was
discussion regarding the mould found in the ceiling and the potential of
“double dipping” relative to the Socan fees.
Staff will provide a response regarding the double dipping via email to
Members of Council.
Moved by
Councillor Don Hamilton
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the March 29, 2018 Victoria Square Community Centre Board meeting
be received for information purposes.
Carried
7. 002-S-18 FIRE PUMPER APPARATUS
PURCHASE AGREEMENT FOR FIVE YEARS (7.12)
Report
Moved by
Regional Councillor Nirmala Armstrong
Seconded by
Regional Councillor Jim Jones
1) That the report entitled “002-S-18 Fire Pumper Apparatus
Purchase Agreement for Five Years” be received; and,
2) That supply of One (1) Fire Pumper Apparatus be awarded to
Safetek Emergency Vehicles (“Safetek”) in the total amount of $763,722.97 CAD
dollars inclusive of HST ($596,658.57 USD); and,
3) That the funds for the Fire Pumper Apparatus award be
provided from account 057-6150-18246-005 “Corporate Fleet Replacement-Fire” in
the amount of $840,227.47 CAD dollars; and,
4) That the balance remaining in the amount of $76,504.50 ($840,227.47
less $763,722.97) will be returned to original funding source; and,
5) That the tendering process be waived in accordance with
Purchasing By-Law 2004-341, Part II, Section 7 (1) (e) which states “where the
City is acquiring specialized equipment, in which case the sources of supply
may be identified based on technical specifications”; and,
6) That Safetek be the preferred supplier for four (4)
additional years (2019-2022) for fire pumper apparatus; and,
7) That the Fire Chief and the Senior Manager of Purchasing
& Accounts Payable be authorized to approve annual purchases of new fire
pumper apparatus in years 2019-2022 subject to a maximum annual price
adjustment that is to be capped based on the percentage change in the posted All-items CPI (Consumer Price Index) for Canada; and
further,
8) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
8. THORNHILL VILLAGE LIBRARY
PARKING LOT RESTORATION
- 10 COLBORNE STREET, THORNHILL (3.19)
Report Attachment
Councillor Valerie Burke thanked Graham Seaman, Director of
Sustainability & Asset Management and Michael Ryan, Facility Engineer for
their great analysis regarding the Thornhill Village Library parking lot
restoration.
Moved by Councillor Valerie Burke
Seconded by Regional Councillor Nirmala Armstrong
1) That the staff report
entitled, “Thornhill Village Library Parking Lot Restoration – 10 Colborne
Street, Thornhill” be received; and,
2) That Council approve the staff recommended
option to replace the parking lot surfacing with plain concrete and a drainage
system of weeping tiles tied into the storm water system; and,
3) That Council approve
the potential shortfall to a maximum amount of $30,000 to be funded from the
Life Cycle Replacement and Capital Reserve Fund; and further,
4) That staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
9. DEVELOPMENT CHARGE
REIMBURSEMENT APPLICATION
-WISMER COMMONS DEVELOPERS GROUP INC. (7.11)
K. Ross, ext. 2126 and A. Cachola,
ext. 2711
Report Appendix A
Moved by Regional
Councillor Nirmala Armstrong
Seconded by Regional
Councillor Jim Jones
1) That
the report entitled “Development Charge Reimbursement Application – Wismer
Commons Developers Group Inc.” be received; and,
2) That
Council authorize a City Wide Hard Development Charge reimbursement of $2,063,899
to the Wismer Commons Developers Group Inc. for the construction of intersections,
the Roy Rainey Bridge and storm sewers on lands located within the Wismer
community, as set out in this report; and,
3) That
Council authorize Area Specific Development Charge reimbursements of $1,901,687
from the Wismer and Mount Joy reserves, to the Wismer Commons Developers Group
Inc. for the construction of storm and sanitary sewers on lands located within
the Wismer community, as set out in this report; and,
4) That
Council authorize the Mayor and Clerk
to execute a Development Charge Reimbursement Agreement for an immediate
reimbursement totalling $3,149,232 to the Wismer Commons Developers Group Inc.
comprised of $2,063,899 for City Wide Hard and $1,085,333 for Area Specific
Development Charges; and further,
5) That the Mayor and Clerk be authorized to
execute an Area Specific Development Charge Reimbursement Agreement relating to
the Mount Joy area for $816,354 ($1,901,687 - $1,085,333), in accordance with the City’s
Development Charge Credit and Reimbursement Policy, with the Wismer Commons Developers Group Inc., or their successors in title, to the satisfaction of the Treasurer and
City Solicitor;
Carried
10. STAFF AWARDED CONTRACTS
FOR THE MONTH OF MARCH 2018 (7.12)
Report
The Committee
discussed the following:
·
056-Q-18 Graffiti Removal
·
275-Q-17 Consulting Services
for the Development and Implementation of Pavement and Signage Guidelines
·
114-S-17 Contract Extension,
Project Manager/Urban Planner for the Langstaff Gateway Planning District (the
Langstaff Area)
Moved by Councillor
Don Hamilton
Seconded by
Councillor Karen Rea
1) That the report entitled “Staff Awarded
Contracts for the Month of March 2018” be received; and,
2) That Staff be authorized and directed to
do all things necessary to give effect to this resolution.
Carried
11. THE ONTARIO MINISTRY OF ENVIRONMENT
AND CLIMATE CHANGE
– MARKHAM DISTRIBUTION SYSTEM
– DRINKING WATER SYSTEM INSPECTION REPORT,
DECEMBER 14, 2017 (5.3)
Report Attachment
A
There was discussion
regarding the incident and actions to prevent non-compliance from reoccurring
in the future.
Moved by Councillor
Don Hamilton
Seconded by Regional
Councillor Jim Jones
1) That the report entitled “The Ontario Ministry of
Environment and Climate Change – Markham
Distribution System – Drinking Water System Inspection Report, December 14,
2017” be received; and,
2) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
12. 2017 DRAFT CONSOLIDATED
FINANCIAL STATEMENTS (7.0)
Presentation Report Appendix A Appendix
B
Joel Lustig, Treasurer
addressed the Committee and provided some brief opening remarks relative to the
2017 Draft Consolidated Financial Statements.
Sandra Skelcher,
Manager Financial Reporting & Payroll delivered a PowerPoint presentation
regarding the Consolidated Financial Statements.
Kevin Travers,
Partner, KPMG LLP delivered a PowerPoint presentation regarding the Audit
Findings report.
Moved by Councillor
Alan Ho
Seconded by Mayor
Frank Scarpitti
1)
That the presentation entitled
“Consolidated Financial Statements,” be received; and,
2) That the report titled “2017 Consolidated Financial
Statements” be received; and
3) That Council approve the draft
Consolidated Financial Statements of The Corporation of the City of Markham
(the City) which includes the City of Markham Public Library (the Library),
Community Boards, Business Improvement Areas (BIAs) , and Investment in Markham
Enterprises Corporation (MEC), for the fiscal year ended December 31, 2017;
and,
4) That Council authorize Staff to
publish the final audited Statements for the fiscal year ended December 31, 2017
upon receiving the Independent Auditors’ Report;
and,
5) That the KPMG LLP Audit Findings Report for the year ended
December 31, 2017 be received; and,
6) That this matter be forwarded to Council for adoption on
April 24, 2018; and further,
7) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
13. MUNICIPAL ACCOMMODATION TAX (MAT)
CONSULTATION (7.0)
Presentation Report
Shane Manson, Senior
Manager, Revenue & Property Taxation delivered a PowerPoint presentation
regarding the Municipal Accommodation Tax (MAT) Stakeholder Consultation
feedback.
The Committee thanked
staff for taking the time to consult with hoteliers regarding the potential Municipal
Accommodation Tax (MAT).
There was discussion
regarding aligning the implementation of the MAT with neighboring
municipalities and if having this tax might impede Markham’s competitiveness in
attracting tourism. Staff advised that Toronto plans to implement the tax by
April 2018. It was noted that proposed implementation date of January 1,
2019 aligns with the Town of Richmond Hill and City of Vaughan’s anticipated
implementation date. Staff further advised that there
was overall consensus among the stakeholders in support of the four percent
(4%) MAT in the City of Markham.
The Committee discussed
how the MAT revenue will be directed towards the City of Markham Life Cycle
Replacement and Capital Reserves, and towards the new Markham Destination
Marketing Organization.
The Committee briefly
discussed the composition of the Board.
Moved by Councillor
Alan Ho
Seconded by Councillor
Karen Rea
1) That
the presentation by Mr. Shane Manson, Senior Manager, Revenue & Property
Taxation and Mr. Stephen Chait, Director, Economic Growth, Culture &
Entrepreneurship entitled “Municipal Accommodation Tax (MAT) Stakeholder
Consultation Feedback,” be received; and,
2) That the report
entitled Municipal
Accommodation Tax (MAT) Consultation be received; and,
3) That Council receive
the information and feedback obtained during the consultation process undertaken
with stakeholders and the
hotel industry regarding the four percent (4%) Municipal Accommodation Tax
(MAT) in the City of Markham; and,
4) That Council approve a four
percent (4%) Municipal Accommodation Tax on all Markham hotels with a target
implementation date of January 1st, 2019; and,
5) That Council approve a
four percent (4%) Municipal
Accommodation Tax on all Short-term rental providers, subject to Council’s
future direction on short-term rental licensing requirements; and;
6) That staff report back with the business case for the
purpose of creating a Municipal Services Corporation (MSC), which will operate
as the City of Markham’s New Destination Marketing Organization and report back
to Council in September 2018; and further,
7) That staff be
authorized and directed to do all things necessary to give effect to these
resolutions.
Carried
MOTIONS
There were
no motions.
NOTICES OF MOTIONS
There were
no notices of motions.
NEW/OTHER BUSINESS
14. NEW/OTHER BUSINESS
SIGNS (2.16)
Councillor
Karen Rea addressed the Committee advising that on March 26, 2018 General
Committee meeting she inquired if residents could be allowed to pick up illegal
bag signs that are being placed on our boulevards and drop them off at our
recycling depots, and would like a yes or no response. Catherine Conrad, City Solicitor advised that
from a legal perspective the response is no.
15. NEW/OTHER BUSINESS
CONSULTANTS (11.0)
Councillor
Karen Rea addressed the Committee requesting that staff provide a summary on
the amount spent on hiring consultants.
She inquired if it would be more cost efficient to hire full time staff
rather than consultants. It was noted
that consultants are hired with specific skill sets and expertise, and would be
difficult to find one staff with the various skill sets.
ANNOUNCEMENTS
There were
no announcements.
16. CONFIDENTIAL ITEMS (7.0,
16.0, 8.6 & 8.6)
Moved by Mayor Frank Scarpitti
Seconded by Regional Councillor Nirmala Armstrong
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a
confidential session to discuss the following matters (9:38 AM):
(1) 2017 DRAFT CONSOLIDATED FINANCIAL STATEMENTS (7.0)
[Section 239 (2) (a) (b)]
General Committee received a verbal update from
the Auditor.
Carried
Moved by Regional Councillor Nirmala Armstrong
Seconded by Regional Councillor Jim Jones
That General Committee rise from confidential
session at 9:53 AM.
Carried
General Committee
consented to not resolve into a confidential session for the following items:
(2) GENERAL COMMITTEE
CONFIDENTIAL MINUTES
-APRIL 9, 2018 (16.0)
[Section
239 (2) (a) (b) (c) (e) (f)]
Moved by
Regional Councillor Jim Jones
Seconded by
Regional Councillor Joe Li
That the
April 9, 2018 General Committee confidential minutes be confirmed.
Carried
(3) A PROPOSED OR PENDING
ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (8.6)
[Section
239 (2) (c)]
Moved by
Regional Councillor Nirmala Armstrong
Seconded by
Regional Councillor Jim Jones
That this
matter be postponed to the April 24, 2018 Council meeting.
Carried
(4) A PROPOSED OR PENDING
ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (8.6)
[Section 239 (2) (c)]
Moved by
Regional Councillor Nirmala Armstrong
Seconded by
Regional Councillor Jim Jones
That this
matter be postponed to the April 24, 2018 Council meeting.
Carried
Adjournment
Moved by Councillor Karen Rea
Seconded by Councillor Valerie Burke
That the General Committee meeting adjourn at 11:36 AM.
Carried