Development Services Committee Minutes
November 16, 2015,
9:00 AM to 3:00 PM
Council Chamber
All
Members of Council
Development
Services Economic
Development
Chair: Regional Councillor Jim
Jones Chair: Councillor Alex Chiu
Vice-Chair: Councillor Don Hamilton Vice-Chair:
Councillor Alan Ho
Transportation Issues
Chair: Regional Councillor Joe Li
Vice-Chair: Regional Councillor Nirmala
Armstrong
Attendance
|
Councillor Alex Chiu
Regrets
|
Andy Taylor, Chief Administrative
Officer
Jim Baird, Commissioner of
Development Services
Brenda Librecz, Commissioner of
Community & Fire Services
Alan Brown, Director of Engineering
Catherine Conrad, City Solicitor
Regan Hutcheson, Manager, Heritage
Planning
Biju Karumanchery, Director of
Planning and Urban Design
Brian Lee, Deputy Director of
Engineering
Kitty Bavington, Council/Committee Coordinator
|
The Development Services
Committee convened at the hour of 9:12 a.m. in the Council Chamber with Councillor
Don Hamilton in the Chair. Regional Councillor Joe Li assumed the Chair for
Transportation item No. 9.
The Committee observed a
Minute of Silence in recognition of the incident in Paris, France on Friday,
November 13, 2015.
DISCLOSURE OF PECUNIARY INTEREST
– None declared
City of Markham Staff:
Paul Moser, Captain, Fire & Emergency
Services, 30 years
Alex Chiu, Councillor Ward 8, Mayor &
Council, 30
Daniel Vincent, Provincial Offences
Officer Supervisor, Legislative Services, 25 years
Julia Sprawson, Firefighter, Fire &
Emergency Services, 25 years
Norman Jones, Firefighter, Fire &
Emergency Services, 25 years
Bob Evans, Facility Operator I, Crosby
C.C., Recreation Services, 25 years
Nelson Lam, Technical Support Specialist
II, Information Technology Services, 25 years
Liza Semilla, Supervisor, Operations, 20
years
Angelo Taccone, Facility Operator 1, Mount
Joy C.C., Recreation Services, 20 years
Bill Mabbett, Working Supervisor,
Environmental Services, 20 years
Mavis Urquhart, Manager, Community &
Fire Services Commissioner's Office, 15 years
Neil Webb, Alarm Room Operator, Fire &
Emergency Services, 15 years
Mansoor Ali, Senior Development Engineer,
Engineering, 10 years
Alexander Moore, Senior Manager,
Purchasing & Accounts Payable, Financial
Services, 10 years
Sara Yeung, Tax Policy Agent, Financial
Services, 10 years
Andrea Tang, Manager, Financial Planning,
Financial Services, 10 years
Dean McDermid, Working Supervisor,
Operations, 10 years
Peter Wokral, Planner II Heritage,
Planning & Urban Design, 10 years
Stephanie Di Perna, Supervisor of Permit
Administration, Building Standards, 10 years
Oliver Kollmar, Building Inspector II,
Building Standards, 10 years
George Paraskevakos, Building Inspector
II, Building Standards, 10 years
Pu Zhang, Engineering Design Assistant,
Asset Management, 10 years
Michael Savoie, Facility Operator II,
Recreation Services, 10 years
Peter Solymos, Supervisor, Water Quality,
Environmental Services, 10 years
Mike Klein, Waterworks Operator II,
Environmental Services, 10 years
Jason Ramsaran, Handyperson, Asset
Management, 5 years
Robert Muir, Manager, Asset Management, 5
years
Alain Velasco, Facility Operator III,
Recreation Services, 5 years
Stephanie Edwards, Provincial Offences
Officer I, Legislative Services, 5 years
Anik Glaude, Curator and Program
Co-ordinator, Culture, 5 years
Tyler Burns, Operations Labourer/Driver,
Operations, 5 years
Calvin Northover, Truck Driver,
Operations, 5 years
Derrick Doobay, Operations
Labourer/Driver, Operations, 5 years
Wu-King Ho, Councillor Ward 2, Mayor &
Council, 5 years
Colin Campbell, Councillor Ward 5, Mayor
& Council, 5 years
Que Hsien Li, Regional Councillor, Mayor
& Council, 5 years
2. YRT/VIVA SYSTEM OVERVIEW:
FIVE-YEAR STRATEGIC PLAN AND
2016 ANNUAL SERVICE PLAN
(5.14)
Presentation
Adrian Kawun, Manager, Service Planning, York Region, gave a
presentation entitled "YRT/Viva System Overview: Five-Year Strategic Plan
and 2016 Annual Service Plan". The presentation outlined the system overview, 2015 accomplishments, transit
planning: 2016-2020 Transit
Strategy; 2016 Annual Service Plan, and next steps.
Mr. Kawun noted that since amalgamation, ridership
has grown from 7 million to 22.7 million, and that new technologies enable more
passenger trips within budget. YRT/Viva services have been recognized by
industry professionals and have received several awards.
Mr. Kawun responded to questions from the Committee regarding: route
changes; Mobility Plus services and fees; requested service improvements at
Brother Andre School, 14th Avenue, and other routes; providing pedestrian
flyovers for safety to access the Viva stations; consideration of free or
reduced ridership for seniors and certain groups, and off-peak pricing;
dial-a-ride service; using appropriate sized buses; bird strike mitigation for
the glass bus stop structures; illumination; the double-fare at Steeles Avenue;
the PRESTO card; and, working with City of Toronto, TTC, and the province to
coordinate services.
The Committee requested further information regarding total operating
costs of YRT/Viva, and the numbers for seniors’ ridership.
Alui Chen, resident, spoke in support of free or reduced service fees
for seniors and referred to a written submission provided to members of the Committee.
The Committee discussed transfer policies.
Christiane Bergauer-Free, resident, discussed seniors’ passes and also
suggested that the traffic circles may require design refinements to
accommodate the busses. Staff advised that the agency has been consulted on the
design of the round-abouts. Ms. Bergauer-Free displayed tree leafs, twigs and
apples that show signs of disease from pollution.
Moved by: Councillor Valerie Burke
Seconded by: Councillor Alan Ho
1)
That the
deputations by Alui Chen and Christiane Bergauer-Free regarding YRT/Viva
services, and the written submission from Alui Chen be received; and
2)
That the presentation provided by
Adrian Kawun, Manager, Service Planning, York Region, entitled "YRT/Viva
System Overview: Five-Year Strategic Plan and 2016 Annual Service Plan" be
received; and,
3)
That the
requests of the Committee and deputants be referred to York Region for
consideration, and to the Commissioner of Community Services for consideration
in the service review by the City of Markham, including:
a) Working with FLAP (Fatal Light Awareness
Program) to investigate and implement measures to mitigate bird collisions with
new and existing bus shelters and associated infrastructure; and,
b) Reducing the extreme light pollution from
the Bus Yard located at Woodbine Avenue and Miller Road, with the goal of safe,
sustainable, dark-sky friendly lighting; and,
4)
That Markham’s
Seniors Advisory Committee be advised of discussions regarding seniors fees for
transit; and further,
5)
That
YRT/VIVA report back to Markham Council in the first quarter of 2016.
CARRIED
3. DEVELOPMENT
SERVICES COMMITTEE MINUTES
- November 2, 2015 (10.0)
Minutes
Moved by: Councillor Alex Chiu
Seconded by: Councillor Alan Ho
That the
minutes of the Development Services Committee meeting held November 2, 2015, be
confirmed.
CARRIED
4. DEVELOPMENT
SERVICES PUBLIC MEETING MINUTES
- November 3, 2015 (10.0)
Minutes
Moved by: Councillor Alex Chiu
Seconded by: Councillor Alan Ho
That the
minutes of the Development Services Public Meeting held November 3, 2015, be
confirmed.
CARRIED
5. MAIN
STREET MARKHAM COMMITTEE MINUTES
- September 16, 2015 (16.0)
Minutes
Moved by: Councillor Alex Chiu
Seconded by: Councillor Alan Ho
That the minutes of the Main
Street Markham Committee meeting held September 16, 2015, be received for
information purposes.
CARRIED
6. MAIN STREET UNIONVILLE COMMUNITY VISION
PLAN
UPDATE AND NEXT STEPS (10.0)
Memo
Mayor Frank Scarpitti provided an overview of the progress to date and
the recommended next steps. Jim Baird, Commissioner of Development Services,
summarized the process going forward. Deputy Mayor Jack Heath offered to assist
in any meetings with TRCA.
Doug Denby, resident, indicated general support for the proposed
process and discussed Unionville and heritage issues.
Moved by: Mayor Frank Scarpitti
Seconded by: Deputy Mayor Jack Heath
1) That the
deputation by Doug Denby regarding the Main Street Unionville Community Vision
Plan, be received; and,
2) That the staff memo entitled “Main Street Unionville Community Vision Plan, Update and Next Steps”, dated
November 16, 2015, be received; and,
3) That the verbal update provided by Mayor Scarpitti on the
meetings with commercial property owners on Main Street Unionville regarding
support for the Vision Plan and the concept of funding of a Property
Development Co-ordinator, be received; and,
4) That as recommended by
staff on March 24, 2015:
1. That a new advisory committee called the Historic Unionville
Community Vision Committee be created as per the terms of reference in this
report (Appendix “A”); and,
2. That staff be authorized to contact each of the identified
organizations in the new advisory committee’s terms of reference to appoint a
member to represent the organization on the new committee, and that
representatives from the public at large be appointed through the Clerks
Department’s board/committee volunteer process; and,
3. That Don Hamilton, Councillor, Ward 3 and Jim Jones,
Regional Councillor be appointed as the Council representatives on the Historic
Unionville Community Vision Committee; and,
5) That the concept of the Property Development coordinator not
be pursued at this time; and further,
6) That that Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
Memo
On November 2, 2015,
Development Services Committee deferred consideration of the subject matter to
the meeting this date, to allow Don Givens to work with the Commissioner of
Development Services on an agreeable joint work and consultation plan.
Jim Baird, Commissioner of
Development Services reviewed the directions of the Committee on this matter,
and reported on discussions with Don Givens of Malone Given Parsons Ltd., and
the proposed work and consultation plan.
Lauren Capilongo, representing Malone Given Parsons
Ltd., indicated that Regional Councillor Jim Jones was in agreement with the
plan.
Moved by: Deputy Mayor Jack Heath
Seconded by: Councillor Logan Kanapathi
1) That the staff Memo dated
November 16, 2015, providing an update on the Terms of Reference and Work
Program for Charrette Study of Unionville Home Society, be received; and,
2) That the work and
communication plan outlined in the November 16, 2015 Memo be endorsed; and
further,
3) That Staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
8. AWARD OF CONTRACT 206-R-15 MARKHAM
CENTRE
CONSOLIDATED MASTER ENVIRONMENTAL
SERVICING PLAN (5.7, 7.12)
Report
Moved by: Councillor Alex Chiu
Seconded by: Councillor Alan Ho
1) That the report entitled
“Award of Contract 206-R-15 Markham Centre Consolidated Master Environmental
Servicing Plan, be received; and,
2) That contract “206-R-15
be awarded to the highest ranked bidder Amec Foster Wheeler Environment &
Infrastructure (“Amec”) in the amount of $395,714.11 inclusive of HST; and,
3) That a contingency in
the amount of $39,571.41 inclusive of HST be established to cover any
additional study costs and that authorization to approve expenditures of this
contingency amount up to the specified limit in accordance with the Expenditure
Control Policy; and,
4) That staff be authorized to issue a Purchase Order in the amount of $89,040.00 inclusive of HST to cover the Toronto Region and
Conservation Authority (“TRCA”) fees; and,
5) That the tendering
process for the TRCA contract be waived in accordance with the Purchasing By law # 2004-341, Part
II, Section 7 Non Competitive Procurement, item 2 (e); which states “Tenders, Requests for
Proposal and Request for Quotation may not be required for goods and services
to be provided by the TRCA; and,
6) That the
Engineering Department Capital Administration Fee in the amount of $52,234.26
inclusive of HST, be transferred to revenue account 640-998-8871 (Capital Admin
Fees); and,
7) That the total project
cost of $576,559.78 ($395,714.11 + $39,571.41 + $89,040.00 + $52,234.26) be
funded from capital account 053-5350-15056-005, Markham Centre MESP
Consolidation; and,
8) That the shortfall in
the amount of $18,859.78 be funded from the Engineering Capital Contingency
account; and further,
9) That staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
9. WHISTLE CESSATION ON
STOUFFVILLE GO LINE – PROGRESS
UPDATE (5.12)
Memo
Alan Brown, Director of Engineering, provided an
update on this matter with respect to the directions of Council on September
28, 2015. Work on this matter is ongoing and staff will provide a further
update in January, 2016. Staff responded to e-mail comments provided from
residents, and the timeline for the project was discussed. It was requested
that the staff update Memo be posted on the City website.
Moved by: Deputy Mayor Jack Heath
Seconded by: Councillor Logan Kanapathi
That the memorandum dated November 16, 2015 entitled "Whistle
Cessation on Stouffville GO Line - Progress Update" be received.
CARRIED
10. NEW BUSINESS
TRIBUTE (UNIONVILLE) LIMITED
SITE PLAN APPLICATION
AT 20 FRED VARLEY DRIVE
FILE NO. SC 13 109695 (10.6)
Deputy Mayor Jack Heath introduced this matter and noted the concern of
residents regarding tree issues relating to the development application by
Tribute (Unionville) Limited at 20 Fred Varley Drive.
The Committee consented to hear deputations on this matter.
C. J. Deacon and Robert Fleischacker,
representing the Unionville Ratepayers Association and the Unionville Villagers
Association, gave a deputation advising that significant tree removal is
proposed on the development site as a result of design changes to the
underground parking, undertaken in consultation with TRCA and City staff. There is also concern that adjacent trees in
the rear yards of Station Lane properties may be impacted. A delay in the
approval for tree removal was requested pending more fulsome discussions.
The Committee discussed the site plan
changes. Staff have not yet signed off on the tree removal application, so
there is still time to resolve this issue. Staff will report back prior to
issuing any approvals. The Committee suggested that staff provide the Deputy
Mayor with additional information, in preparation for a meeting with TRCA.
Moved by: Mayor Frank Scarpitti
Seconded by: Councillor Colin Campbell
1) That Deputy Mayor Jack
Heath be requested to arrange a meeting with TRCA, Planning staff, and the
residents, to resolve tree issues for the development by Tribute (Unionville)
Limited at 20 Fred Varley Drive; and,
2) That staff report back to
the Development Services Committee on November 30, 2015.
CARRIED
11. NEW BUSINESS
UPDATE – ROUGE NATIONAL URBAN
PARK (6.3)
Deputy Mayor Jack Heath provided an update on recent meetings with the
parties involved and suggested that Council receive a presentation on this
matter at a future meeting.
12. IN-CAMERA MATTER (8.0)
Moved by: Mayor Frank Scarpitti
Seconded by: Councillor Colin Campbell
That, in accordance with Section 239 (2) of the Municipal
Act, Development Services Committee resolve into an in-camera session to
discuss the following confidential matter:
(1) LITIGATION OR POTENTIAL LITIGATION,
INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY
OR LOCAL BOARD (ONTARIO MUNICIPAL BOARD APPEAL - 1 MILMAR COURT - WARD 1) (8.0)
[Section 239 (2) (e)]
CARRIED
Seconded by: Councillor Logan Kanapathi
That the
Development Services Committee rise and report from the in-camera session 12:45
PM.
CARRIED
The following
in-camera items were approved by Development Services Committee as follows:
(1) LITIGATION OR POTENTIAL LITIGATION,
INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY
OR LOCAL BOARD (ONTARIO MUNICIPAL BOARD APPEAL - 1 MILMAR COURT - WARD 1) (8.0)
[Section 239 (2) (e)]
Moved by: Mayor Frank Scarpitti
Seconded by: Councillor Alex Chiu
This item has been
forwarded to the November 24, 2015 Council meeting.
ADJOURNMENT
The Development Services
Public Meeting adjourned at 12:45 PM.
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