Revised Council Agenda

Revised Items are Italicized.

Meeting #:Meeting Number: 12
Date:
-
Location:
Council Chamber

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Note: As per Section 7.1(h) of the Council Procedural By-Law, Council will take a ten minute recess after two hours have passed since the last break.​


INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging that we walk upon the traditional territories of Indigenous Peoples and we recognize their history, spirituality, culture, and stewardship of the land. We are grateful to all Indigenous groups for their commitment to protect the land and its resources and we are committed to reconciliation, partnership and enhanced understanding.

    1. That the Minutes of the Council Meeting held on May 28, 2019, be adopted.

(New Liquor License for indoor areas)

    1. That the request for the City of Markham to complete the Municipal Information Form be received for information.

(New Liquor License for indoor areas)

    1. That the request for the City of Markham to complete the Municipal Information Form be received for information.

No Attachments

    1. That the following proclamations, issued by the City Clerk in accordance with the City of Markham Proclamation Policy, be received for information purposes:
      1. Built Green® Day - June 5, 2019
      2. International Day Against Drug Abuse and Illicit Trafficking - June 26, 2019
      3. Indigenous Peoples History Month - June 2019
      4. Indigenous People Day - June 21, 2019
    2. That the following request for a flag to be raised at the Anthony Roman Markham Civic Centre flagpole, approved by the City Clerk in accordance with the City of Markham Community Flag Raisings & Flag Protocol Policy, be received for information purposes:
      1. Indigenous People Day - June 21, 2019 (Organized by The City of Markham)

Please refer to your May 27, 2019 Development Services Committee Agenda for reports.

To the Mayor and Members of Council:

  • That the report of the Development Services Committee be received & adopted. (Items 1 to 2):

    1. That the report entitled “Commercial Façade Improvement Grant Program for 2019”, dated May 27, 2019 be received; and, 
    2. That Council supports a matching grant of up to $15,000.00 for the re-conditioning of the historic wooden windows and production of historically appropriate new wooden storm windows for 6890 14th Ave.; and,
    3. That Council supports a matching grant of up to $3,107.50 for the selective repair and repainting of the historic wooden trims of 40-44 Main Street North, subject to the applicant obtaining a heritage permit; and,
    4. That the identified grants be funded from the Commercial Façade Improvement Program Account (620-101-5699-19016) which has a budget of $15,000.00 for the year 2019; and,
    5. That the $3,107.50 of grant assistance recommended for approval, in excess of the $15,000.00 available for the 2019 Commercial Façade Improvement Grant program be funded through unallocated funds from the 2019 Designated Heritage Grant program (620-1010-5699-19015); and further,
    6. That staff be authorized and directed to do all things necessary to give effect to this resolution.
    1. That the report entitled “Designated Property Grant Applications -2019” dated May 27, 2019, be received; and,
    2. That Designated Property Grants for 2019 be approved in the amounts noted for the following properties, totaling $23,776.90, provided that the applicants comply with eligibility requirements of the program:
      1. 32 Washington Street, Markham Village-up to $5,000.00 for construction costs of front veranda as required by Site Plan agreement for rear addition to the existing heritage dwelling; and,
      2. 6 Wismer Place, Markham Heritage Estates - up to $7,500.00 for the replacement of the cedar shingle roof; and,
      3. 111 John Street, Thornhill - up to $1,276.90 for the production of historically appropriate wooden storm windows and minor repairs to historic wooden sash and siding; and,
      4. 16 George Street, Markham Village – up to $5,000.00 for re-conditioning of historic wooden windows and repairs to railing and floor deck of front veranda; and,
      5. 180 Main Street North, Markham Village - up to $5,000.00 for the installation of a historically appropriate wooden front door and storm door; and,
    3. That the grants be funded through the Designated Heritage Property Grant Project Fund, Account 620-101-5699-19015 ($30,000.00 available for 2019); and,
    4. That $3,107.50 be transferred to the 2019 Commercial Façade Improvement Grant Program (Account 620-101-5699-19016); and,
    5. That the remaining budget in the amount of $3,115.60 ($30,000 - $23,776.90 - $3,107.50) be returned to the original funding source; and further,
    6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Please refer to your June 10, 2019 Development Services Committee Agenda for reports.

To the Mayor and Members of Council:

  • That the report of the Development Services Committee be received & adopted. (Items 1 to 5):

    1. That the report dated June 10, 2019 titled “Demolition Permit Application and Intention to Designate a Property under Part IV of the Ontario Heritage Act, David Hopper House, 11251 Woodbine Avenue, Ward 2, File No. 19 115460 DP, dated June 10, 2019, be received; and,
    2. That the Demolition Permit Application for the vacant dwelling at 11251 Woodbine Avenue be refused on the basis of its cultural heritage value or interest; and,
    3. That staff be directed to follow through with the enforcement of the Property Standards By-law to ensure the building is repaired to stabilize its condition and secure it from further deterioration; and,
    4. That as recommended by Heritage Markham, the David Hopper House at 11251 Woodbine Avenue be approved for designation under Part IV of the Ontario Heritage Act as a property of cultural heritage value or interest; and,
    5. That the Clerk’s Department be authorized to publish and serve Council’s Notice of Intention to Designate as per the requirements of the Ontario Heritage Act; and,
    6. That if there are no objections to the designation in accordance with the provisions of the Ontario Heritage Act, the Clerk be authorized to place a designation by-law before Council for adoption; and,
    7. That if there are any objections in accordance with the provisions of the Ontario Heritage Act, the Clerk be directed to refer the proposed designation to the Ontario Conservation Review Board; and further,
    8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    1. That the report entitled “Yonge Street/Highway 7 Regional Centre Transit Planning Optimization Value Engineering Advisory Services, Wards 1” be received; and,

    2. That the tendering process for consulting engineering services for the Yonge Street/Highway 7 Regional Centre Transit Planning Optimization Value Engineering Advisory Services (“Value Engineering Advisory Services”) be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1 (h), which states “where it is necessary or in the best interests of the City to acquire non-standard items or Consulting and Professional Services from a preferred supplier or from a supplier who has a proven track record with the City in terms of pricing, quality and service;” and,

    3. That the Value Engineering Advisory Services be awarded to NCE Value Engineers Inc. for an amount not exceeding $25,000 inclusive of HST impact and contingencies and internal charges; and,

    4. That a new 2019 Engineering capital project be created, “Yonge Street/Highway 7 Regional Centre Transit Planning Optimization Value Engineering Advisory Services, Wards 1” in the amount of $25,000 to be funded from the City-Wide Hard Development Charges Reserve; and further,

    5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

    1. That the report dated June 10, 2019 entitled “Urban Design & Development, New York NY July 2019” be received; and, 
    2. That the 6-person Markham delegation to conduct site visits to view urban design & development in New York City be approved, and the City of Markham be represented by the Mayor, the Chair and Deputy Chair of Development Services, the Chief Administrative Officer, the Commissioner of Development Services, and the Director of Planning & Urban Design; and, 
    3. That the total cost of the delegation to New York, NY not exceed $10,000.00 and be expensed from within the 2019 Business Travel account 610-9985201; and further, 
    4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    1. That the report dated June 10, 2019 entitled “Markham Delegation to Nordlingen Germany September 2019” be received; and,
    2. That the Markham delegation to attend the Wall Festival in Nordlingen Germany, September 5-8, 2019 be approved and Mayor and City Council be represented by a two-person delegation comprised of Regional Councillor Jack Heath and Ward 4 Councillor Karen Rea, and,
    3. That the total cost of the delegation to Nordlingen Germany not exceed $4,900.00 and be expensed from within the 2019 Business Travel account 610-9985201; and further,
    4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    1. That the report “Markham Foundation for the Performing Arts” be received; and,
    2. That Council approve the “Markham Foundation for the Performing Arts Business Case” (Appendix B); and,
    3. That staff be authorized to apply for incorporation for a not-for-profit, Municipal Services Corporation which will operate under the corporate name the “Markham Foundation for the Performing Arts”; and,
    4. That Council approve the appointment of the City’s Chief Administrative Officer, Treasurer, and Director, Economic, Growth, Culture & Entrepreneurship as the initial directors of the Markham Foundation for the Performing Arts; and,
    5. That Staff be authorized to apply to Canada revenue Agency (CRA) to register the Markham Foundation for the Performing Arts as a charity; and,
    6. That Staff be authorized to establish a nomination committee composed of Mayor, Ward 2 Councillor Alan Ho, Ward 1 Councillor Keith Irish, and two (2) current members of the Flato Markham Theatre Advisory Board (Aleem Israel, Justin Reid) to identify suitable director candidates for the Board of Directors of the Markham Foundation for the Performing Arts; and,
    7. That Council approve the advertising cost of the Board of Directors regular recruitment process to a maximum of $3,000.00, which will be funded from the approved 2019 Professional Fees account # 560 560 5699; and further,
    8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

       

Please refer to your June 11, 2019 General Committee Agenda for reports.

To the Mayor and Members of Council:

  • That the report of the General Committee be received & adopted. (Items 1 to 7):

    1. That the report dated June 11, 2019 titled “2020 Budget Schedule” be received; and,
    2. That the following schedule for the 2020 Budget be approved with the dates and times below:
      • Meeting #1 – Tuesday, September 24, 2019 (9:00 a.m. to 12:00 p.m. Council Chamber)
      • Meeting #2 – Friday, September 27, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber)
      • Meeting #3 – Friday, October 4, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber)
      • Meeting #4 – Tuesday, October 29, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber)
      • Meeting #5 – Friday, November 1, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber)
      • Meeting #6 – Tuesday, November 5, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber)
      • Meeting #7 – Friday, November 8, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber)
      • Meeting #8 – Tuesday, November 12, 2019 (3:00 p.m. to 5:00 p.m. – Council Chamber)
      • General Committee – Monday, November 18, 2019 (9:30 a.m. – Council Chamber)
        • Draft presentation of the proposed 2019 Budget for the public meeting
      • Meeting #9 – Tuesday, November 19, 2019 (9:00 a.m. to 12:00 p.m. – Council Chamber)
      • Public Meeting – Wednesday, November 27, 2019 (7 p.m. to 9 p.m. – Council Chamber)
        • Feedback from the public meeting will be incorporated into the report to Council
      • Council Decision – Tuesday, December 10, 2019 (1:00 p.m. – Council Chamber)
      • Press Conference – Wednesday, December 11, 2019 (2 p.m. – Canada Room); and,
    3. That the following schedule for the 2020 Water & Wastewater Rate be approved with the dates and times below:
      • General Committee – Monday, October 7, 2019 (9:30 a.m. – Council Chamber)
      • Public Meeting – November 5, 2019 (6:30 p.m. – Council Chamber)
        • Feedback from the public meeting will be incorporated into the report to Council
      • Council Decision – Wednesday, November 13, 2019 (1:00 p.m. – Council Chamber); and further,
    4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    1. That the report titled “Quality Management System - Management Review” be received; and,

       

    2. That Council, as the Owner of the City’s drinking water system, acknowledge and support the outcome and action items identified from the Management Review; and further,

       

    3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    1. That the report dated June 11, 2019 entitled “Province of Ontario Audit and Accountability Fund” be received; and,
    2. That staff be directed to apply for funding from the Provincial Audit and Accountability Fund for service delivery and modernization opportunity reviews;
      1. Development process related to the Building, Engineering, and Planning department
      2. New parks delivery and parks maintenance processes; and further,
    3. That staff be authorized and directed to do all things necessary to give effect to this resolution.
    1. That the report “Destination Marketing Organization Update” be received; and,
    2. That Council approve naming the City of Markham’s recently incorporated non-share capital corporation “Destination Markham Corporation”; and,
    3. That Council approve a Board of Directors composition of nine (9) Directors, which will be comprised of six (6) independent Directors and three (3) non-independent Directors (being the Mayor and two (2) Members of Council); and,
    4. That Council approve the advertising cost of the Board of Directors recruitment process to a maximum of $20,000, which will be funded from the DMO’s share of 2019 MAT revenue; and,
    5. That Staff be authorized to establish a Nominating Committee comprised of the Mayor, and the Chairs and Vice-Chairs of both the Economic Development and Budget Committees, to identify suitable candidates for the Board of Directors of the Destination Markham Corporation; and,
    6. That Staff report back to Council in the fall of 2019 with recommendations for the selection of the six (6) independent Director positions; and further,
    7. That staff be authorized and directed to do all things necessary to give effect to this resolution.

       

    1. That the report, “Ontario’s Main Street Revitalization Initiative Fund,”, dated May 26, 2019, be received; and,
    2. That Council approve the projects noted below (by Main Street Area) for the Main Street Revitalization Initiative funded by the Province of Ontario in the amount of $320,609.39, as administered by the Association of Municipalities of Ontario with projects to be completed prior to March  31st 2020:
      Main Street Unionville –   Total of $140,304.53 to be allocated among three projects
          i.    Access Gate Between Parkview Public School property and Main Street Unionville (to permit access during special events);
          ii.    Bandstand extension of  hard surfacing for seating areas, site improvements  and flagpole;
          iii.    Greening of laneway on Main Street.
      Main Street Markham – Total of $140,304.53 to be allocated among three projects:
          iv.    Replacement of the planter/landscaping at Main Street and Robinson Street;
          v.    Heritage Style Clock (2 sided) as an entrance feature on the island south of Highway #7;
          vi.    Self-watering planters for streetscape.
      Yonge Street Thornhill – Total of $40,000.33 to be allocated among two projects:
          vii.    Heritage themed banners
          viii.    Self-watering planters for streetscape; and,
    3. That Council authorize the Director of Operations to sign a Memorandum of Understanding with the owner of  98 Main Street Markham North to seek authority to use the property for public features and to outline the responsibility of the City to continue to maintain the planter and its contents subject to the review of the City Solicitor and the Commissioner of Community & Fire Services; and further,
    4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.
    1. That the report entitled “Waste Management Collection Contract Extension” be received; and,

    2. That the Request for Proposal process be waived in accordance with Purchasing By-Law 2017-8, Part II, Section 11.1(c), Non Competitive Procurement, when the extension of an existing contract would prove more cost-effective or beneficial; and,

    3. That Council approve an additional six (6) month contract extension to the Miller Waste Collection Contract, from December 1, 2020 to May 31, 2021, for the provision of residential curbside and multi-residential waste management collection services, on substantially the same terms and conditions as the current contract extension; and,

    4. That the Mayor and Clerk be authorized to execute the contract extension agreement, in a form satisfactory to the Commissioner of Community & Fire Services and the City Solicitor; and,

    5. That Staff report back to Council before November 2019 on the process to finalize a long-term contract for waste management collection services following the Regional Government Review by the Provincial Government, or as potential changes resulting from the review become more clear; and further,

    6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

    1. That the report entitled “Community Centre Boards Memorandum of Understanding Update” be received; and,

       

    2. That Council authorize the Mayor and Clerk to execute an updated “Memorandum of Understanding” between the City and the Community Centre Boards , in accordance with this Report and in a form approved by the Commissioner of Community and Fire Services and the City Solicitor; and further,

       

    3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

Notice of Proposed Sale

City of Markham

Proposed Sale of Surplus Real Property

(Pursuant to By-law 178-96)

    1. That the notice of proposed sale for the City owned lands legally described as Part of Block 39 on Plan 65M -3780, designated as Part 3 on Plan 65R-38470, City of Markham, Regional Municipality of York, be confirmed.

    (In-Camera Item No. 13.5, December 12, 2018 Council Meeting)

14.1
APPROVAL OF CONFIDENTIAL COUNCIL MINUTES - MAY 28, 2019 (10.0)
 

14.2
COUNCIL - JUNE 12, 2019
 

14.2.1
PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR BOARD EMPLOYEES (BOARD/ COMMITTEE APPOINTMENTS) (16.24) [Section 239 (2) (b)]
 

14.2.2
PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR BOARD EMPLOYEES (BOARD/ COMMITTEE APPOINTMENTS) (16.24) [Section 239 (2) (b)]
 

14.3
DEVELOPMENT SERVICES COMMITTEE - JUNE 10, 2019
 

14.3.1
LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD – COMMITTEE OF ADJUSTMENT APPEAL, 2403502 ONTARIO INC. (WARD 2) (8.0) [Section 239 (2) (e)]
 

14.4
GENERAL COMMITTEE - JUNE 11, 2019
 

14.4.1
PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES (WARDS 1-8) (6.3) [Section 239 (2) (b)]
 

14.4.2
THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD (WARD 5) (8.6) [Section 239 (2) (a)]
 

14.4.3
A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (WARD 8) (8.6) [Section 239 (2) (c)]
 

  • That By-law 2019-67 be given three readings and enacted.

    Three Readings

    BY-LAW 2019-67 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF JUNE 12, 2019.
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