GENERAL
COMMITTEE
2008-06-09
Meeting No. 13
Finance
& Administrative Issues Community
Services Issues
Chair: Councillor
J. Virgilio Chair:
Councillor
A. Chiu
Chair,
Budget Sub-Ctte: Councillor D.
Horchik Environment & Sustainability Issues
Chair:
IT Sub-Ctte: Reg. Councillor
J. Jones Chair: Councillor
E. Shapero
Chair: Grants Sub-Ctte: Councillor V. Burke Building
and Parks Construction Issues
Chair Councillor C.
Moretti
Attendance
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J. Livey, Chief Administrative Officer
C. Conrad, Town Solicitor
A. Taylor, Commissioner of Corporate Services
P. Loukes, Commission Lead, Community and Fire Services (Operations and Asset Management)
A. Seabrooke,
Commission Lead, Community and Fire Services
(Markham
Public Libraries, Fire & Emergency
Services, Recreation Services and Culture)
B. Cribbett, Treasurer
K. Kitteringham, Deputy Town Clerk
A. Brown, Director, Engineering
S. Laing, Director, Human Resources
J. Lustig, Director, Financial and Client Services
B. Roth, Director, Recreation Services
D. Taylor, Director, Strategic Initiatives
P. Wealleans, Director, Taxation
J. Klaus, General Manager, Waterworks
A. Moore, Manager, Purchasing
R. Raman, Manager, Accounting & Expenditure Control
G. Taylor, Manager, Community Centre Operations
M. Visser, Manager of Strategy, Innovation and Investments
L. Wells, Manager, Programs
K. Ross, Acting Manager, Development Finance
C. Raynor, Committee Clerk
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The General Committee convened at 9:00
a.m. with Councillor J. Virgilio in the Chair. Councillor A. Chiu
assumed the Chair for discussion of Agenda Items 13-17. The Committee recessed
between 12:25 p.m. – 1:05 p.m.
DISCLOSURE OF INTEREST
None disclosed
1. YORK REGION WATER
CONSERVATION (13.4)
Presentation
This matter was removed from
the agenda as the presenter was unable to attend.
2. 2008
LIFE CYCLE RESERVE STUDY UPDATE (7.0)
Presentation
Mr. J. Lustig, Director, Financial and Client
Services, provided an update on the 2008 Lifecycle Reserve Study. Committee
sought clarification on some minor issues and requested that the wording on
Slide 4A of the presentation be amended to delete the word “Future” from
“Future Year End Surpluses.” There was discussion on whether it was appropriate
to use Gas Tax Funding to fund Stormwater Management Ponds. Staff agreed to
report to Council on June
24, 2008 with alternative options for using gas tax funding.
**Moved by Councillor C. Moretti
Seconded by Regional Councillor J. Jones
That the presentation entitled “2008 Life
Cycle Reserve Study Update” be received; and,
That Gas Tax funding be utilized to fund
Stormwater Management Ponds in the minimum amount of $1.5 million total over
the 3 years 2009 - 2011, in order to sustain sufficient funds in the Life Cycle
and Capital Reserve Fund for the next 25 years (to year 2033); and,
That Staff will review the impact of
supplementing the funding of qualified life cycle assets with future Gas Tax
funding and report back during the 2009 budget discussion; and,
That staff be authorized and directed to do
all things necessary to give effect to this resolution.
**Amended
by Council at its meeting on June
24, 2008 as follows:
To delete the words “Stormwater Management
Ponds” in Clause 2 and replace with “eligible projects”
3. MINUTES
OF THE MAY 26, 2008
GENERAL COMMITTEE (16.0)
Minutes
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor J. Jones
That the minutes of the May 26, 2008 General Committee be received.
CARRIED
4. MINUTES
OF THE MAY 5, 2008
VARLEY MCKAY ART FOUNDATION OF
MARKHAM (16.0)
Minutes
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor J. Jones
That
the minutes of the May 5, 2008 Varley McKay Art Foundation of Markham be received.
CARRIED
5. MINUTES
OF THE MAY 5, 2008
RACE RELATIONS COMMITTEE
(16.0)
Minutes
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor J. Jones
That
the minutes of the May 5, 2008 Race Relations Committee be received.
CARRIED
6. MINUTES
OF THE JANUARY 29 & MARCH
25, 2008
PARKING ADVISORY COMMITTEE
(16.0)
Jan 29 Mar 25
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor J. Jones
That the minutes of the January 29 & March 25, 2008 Parking
Advisory Committee be received.
CARRIED
7. MINUTES
OF THE MARCH 6, 2008
CYCLING AND PEDESTRIAN
ADVISORY COMMITTEE (16.0)
Minutes
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor J. Jones
That the minutes of the March
6, 2008 Cycling and Pedestrian Advisory Committee be received.
CARRIED
8. MINUTES
OF THE APRIL 28, 2008
MARKHAM PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor J. Jones
That the minutes of the April 28, 2008 Markham Public Library Board be
received.
CARRIED
Report Attachment
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor J. Jones
That the report entitled “Award of
Contract # 023-T-08 Townwide Building Mechanical
Maintenance” be
received; and,
That the
contract for # 023-T-08 Townwide Building Mechanical Maintenance (for various
facilities as listed under Appendix A) be split between the two (2) lowest
priced suppliers SIG Mechanical Inc. and Versatech Mechanical Inc; and,
That the
contract for # 023-T-08 Townwide Building Mechanical Maintenance be awarded to SIG
Mechanical Inc for the June 1st – Dec 31st 2008 period in
the estimated amount of $97,358.33 exclusive of GST and a estimated annual
value of $166,900.00 exclusive of GST for a period of four (4) years
(2009-2012) totaling $682,771.21 exclusive of GST, based on stipulated price
escalations of 3% in year 4 and 5 of the contract; and,
That the
contract for # 023-T-08 Townwide Building Mechanical Maintenance be awarded to
Versatech Mechanical Inc for the June 1st – Dec 31st 2008
period in the estimated amount of $27,302.33 exclusive of GST and a estimated
annual value of $46,804.00 exclusive of GST for a period of four (4) years
(2009-2012) totaling $191,470.49 exclusive of GST, based on stipulated price
escalations of 3% in year 4 and 5 of the contract; and,
That the
contract costs for the June 1st to Dec 31st
2008 period be funded from the 2008 Operating Budget Accounts as listed under Appendix
A in the estimated annual amount of $124,660.66 exclusive of GST; and,
That the contract costs for the 2009, 2010, 2011 &
2012 periods (estimated $213,704.00 per annum, exclusive of GST plus stipulated price escalations as
identified in Appendix A) be included in the operating budgets for the
respective years pending Council approval of the operating budgets; and
further,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
10. 2008
WATER AND WASTEWATER RESERVE STUDY UPDATE (5.3)
Presentation
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor J. Jones
That the update entitled “2008 Water & Wastewater Reserve Study
Update” be received; and,
That staff be authorized to proceed with the “next steps” as outlined
in the “2008 Water and Wastewater Reserve Study Update.”
CARRIED
11. DEVELOPMENT
CHARGES INDEXING JULY 1, 2008
(7.11)
Report
Moved by Regional Councillor G. Landon
Seconded by Regional Councillor J. Jones
That the report titled “Development Charges
Indexing July 1, 2008”
be received; and,
That Council approve an increase in
development charges of 3.57%, effective July 1, 2008; and further,
That Council approve the application of the
increase to both the Town Wide Soft services (under the 2004 by-law) as well as
the Area Specific and Town Wide Hard services (under the 2008 by-laws).
CARRIED
12. AWARD
OF REQUEST FOR PROPOSAL 172-R-07 SUPPLY AND
DELIVERY OF SOFT DRINKS AND
RELATED EQUIPMENT (7.9)
Report
There was discussion as to the appropriateness of limiting consumer
choice and it was noted that some non-carbonated drinks may still not be
healthy options. Committee requested that staff continue to work on developing
healthy food and drink options at all Town facilities.
Moved by Councillor E. Shapero
Seconded by Regional Councillor G. Landon
That the report entitled “Award of Request for Proposal 172-R-07
Supply and Delivery of Soft Drinks and Related Equipment” be received; and,
That Request for Proposal 172-R-07 for the
Supply and Delivery of Soft Drinks and Related Equipment be awarded to the
highest ranked bidder, Coca Cola Bottling Company for a term of five (5) years
with financial returns as per Attachment “A”; and,
That the Supply and Delivery of Soft Drinks and Related Equipment contract include a
clause that requires an increase in non carbonated drinks component from year 3
(years 1 & 2 at 50:50 carbonated vs. non carbonated) of the contract to a
complete transition into non carbonated drinks in the final year of the
contract; and,
That the Manager of
Purchasing and Commission Lead,
Community and Fire Services in consultation with the Town Solicitor be
authorized to approve the final terms and conditions of the agreement; and,
That the $30,000.00
annual revenue towards beverage exclusivity and the one time $50,000.00 signing
bonus be credited to the Partnership Revenue Account 795 797 9394 and the
$50,000 signing bonus be transferred to account 087 2800 200 Life Cycle &
Capital Reserve Fund; and,
That the $20,000.00 annual sponsorship
revenue be utilized towards the Mayor’s Dinner for the Arts, Markham Theatre
and the Tony Roman Memorial Hockey Tournament as outlined in financial consideration
section of the report; and,
That the annual
commission revenue be credited to the appropriate revenue account in Recreation
Services; and further,
That Staff
be authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
13. BILL
CROTHERS SECONDARY SCHOOL OUTDOOR SPORTS
FIELDS JOINT USE AND
MAINTENANCE AGREEMENT (8.2)
Report Attachment
Committee sought
clarification on some minor issues. There was discussion concerning the
revenue-sharing agreement and of limiting the School Board from arranging third
party rentals.
Moved
by Councillor D. Horchik
Seconded
by Regional Councillor G. Landon
That consideration of the following recommendation be deferred until no
later that June 24, 2008
in order to allow staff to further negotiate with the School Board to ensure
equity of costs:
“That the report titled Bill
Crothers Secondary School Outdoor Sports Fields Joint use and Maintenance
Agreement be received; and,
That Council authorize the
Mayor and Clerk to execute a joint use and maintenance agreement with the York
Region District School Board in respect of the Bill Crothers Secondary School
Outdoor Sports Fields, in a form and content satisfactory to the Chief
Administrative Officer and the Town Solicitor; and further,
That staff be authorized and
directed to do all things necessary to give effect to this resolution.”
CARRIED
14. MARKHAM FIRE AND
EMERGENCY SERVICES
2007 ANNUAL REPORT (7.15)
Report
Moved by Deputy Mayor J. Heath
Seconded by Regional Councillor J. Jones
That consideration of the following recommendation be deferred to the June 16, 2008 meeting of
General Committee:
“That the 2007 Annual Report
from the Markham Fire and Emergency Services (MFES) be received; and,
That Staff be authorized and
directed to do all things necessary to give effect to this resolution.”
CARRIED
15. THE
ONTARIO MINISTRY OF ENVIRONMENT-MARKHAM
DISTRIBUTION SYSTEM-DRINKING
WATER SYSTEM
INSPECTION REPORT (5.3)
Report
Mr. J. Klaus, General Manager, Waterworks, provided a brief overview of
the Ontario Ministry of Environment’s Inspection Report on Markham’s Drinking Water System. It was noted
that the Town received 100% approval.
Moved by Deputy Mayor J. Heath
Seconded by Regional Councillor J. Jones
That
the report “The Ontario Ministry of Environment – Markham Distribution System –
Drinking Water System Inspection Report” be received; and,
That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
16. QUALITY
MANAGEMENT SYSTEM OPERATIONAL PLAN
ENDORSEMENT (5.3)
Report Attachment
A Attachment
B
Moved by Councillor J. Webster
Seconded by Regional Councillor G. Landon
That
the report titled “Quality Management System Operational Plan Endorsement” be
received; and,
That
Council, as the Owner and Operating Authority of Town of Markham’s Drinking
Water System, accept and approve the Quality Management System Operational Plan
as the Operational Plan of the Town’s Quality Management System as required by
the Drinking Water Quality Management Standard;
and further,
That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
17. POOL
ALLOCATION POLICY (6.0)
Report Appendix
A
Ms. B. Roth, Director, Recreation Services, provided an overview of the
proposed Pool Allocation Policy. Several Committee members advised that they
all had children that swam with either the Markham Mallards Swimming Team or
the Markham Aquatics Club. Committee requested clarification on several issues
such as peak periods of pool use and membership numbers for each swimming Club.
There was agreement that any Policy must be fair and equitable to all Clubs.
Ms. L. Hew-Wing and Mr. J. Chow, on behalf of the Markham Mallards Swim
Team, spoke to request that pool time be allocated based on membership numbers.
Mr. Chow provided Committee with a copy of the City of Toronto’s Pool Allocation Policy. Mr. J.
Stubbs, on behalf of Markham Aquatics Club, spoke to request that pool time be
allocated based on the swimming proficiency of members.
Moved by Regional Councillor J. Jones
Seconded by Regional Councillor T. Wong
That the report entitled “Pool Allocation Policy” dated January 8, 2008 be received;
and,
That the deputations from Ms. L. Hew-Wing and
Mr. J. Chow, on behalf of the Markham Mallards Swim Team, requesting that pool
time be allocated based on membership numbers, be received; and,
That the deputation from Mr. J. Stubbs, on
behalf of Markham Aquatics Club, requesting that pool time be allocated based
on swimming proficiency, be received; and,
That a Working Group, consisting of
Councillor D. Horchik, Regional Councillor T. Wong, Regional Councillor J.
Jones and Councillor C. Moretti, be established to further consider
the proposed Pool Allocation Policy; and,
That the Working Group report back to General
Committee on June 23, 2008 with recommendations on same; and,
That prior to commencement of Working Group
meetings, every Markham
Swimming Club be requested to provide the Town with accurate, up-to-date registration
data; and,
That all Members of Council be advised of
Working Group meeting dates; and,
That Town staff and up to three (3) members
of every Markham Swimming Club (two executives and one coach) be invited to
attend meetings of the Working Group; and further,
That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
CARRIED
18. CITY
OF BELLEVILLE
CARBON TAXES (13.5.1)
Letter
Moved
by Regional Councillor G. Landon
Seconded
by Councillor C. Moretti
That
the letter dated May 8, 2008
from the City of Belleville
containing a resolution requesting the Provincial Government to provide
municipalities with additional powers to raise revenues needed to finance
upgrades for improved municipal infrastructure including the opportunity to
levy carbon taxes, be received.
CARRIED
19. REGIONAL MUNICIPALITY OF YORK
MUNICIPAL FORTIFICATION BY-LAW
(13.4)
Letter
Moved by Deputy Mayor J. Heath
Seconded by Councillor D. Horchik
That the letter dated May 20, 2008 from the Regional Municipality of
York requesting that all municipalities within the Region of York adopt a
uniform fortification by-law, be received and referred to the
Director, Building Standards.
CARRIED
20. CITY
OF KINGSTON
BILL 64-PESTICIDE ACT (13.5.1)
Letter
Moved
by Regional Councillor G. Landon
Seconded
by Councillor C. Moretti
That the letter dated May 21, 2008 from the City of Kingston requesting
the Provincial Government to allow municipalities to retain their power to pass
by-laws for the regulation of Pesticide use, be received.
CARRIED
21. MINISTER
RESPONSIBLE FOR SENIORS
SENIOR ACHIEVEMENT AWARD
PROGRAM (13.2.1)
Letter
Moved
by Regional Councillor G. Landon
Seconded
by Councillor C. Moretti
That the letter from the Minister Responsible for Seniors encouraging
the Town to participate in the Senior Achievement Award Program, be received.
CARRIED
22. CITY
OF VAUGHAN
LICENSING REVIEW (13.5.2)
Letter
Moved
by Regional Councillor G. Landon
Seconded
by Councillor C. Moretti
That the letter dated May 16, 2008 from the City of Vaughan requesting
that the Attorney General of Ontario amend the Municipal Freedom of
Information and Protection of Privacy Act to allow second-hand dealers to
collect and record personal information of the individuals who sell them goods,
be received.
CARRIED
Report
Moved by Regional Councillor G. Landon
Seconded by Councillor A. Chiu
That the
residential taxes totalling $25,274.96 be adjusted under Section 357 (in the
amount of $15,997.25) and Section 358
(in the amount of $9,277.71) of the Municipal Act, 2001 of which the Town’s
portion is estimated to be $6,405.76; and,
That
the Treasurer be directed to adjust the Collector’s Roll accordingly; and
further,
That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
24. 2008 PROPOSED DEVELOPMENT CHARGE BY-LAWS (7.11)
Report Attachments
Mr. P. O’Hanlon, on behalf of Angus Glen
Developments, requested that Committee support the second option for amending
the 2008 Development Charge By-laws which would include a notional amount of
$1.5 million for small brides.
Ms. B. Cribbett, Treasurer, presented an
overview of the consultation process undertaken by staff in developing the 2008
proposed Development Charge By-laws. Issues addressed before and after the
Public Meeting on the matter were highlighted as were some specific responses
to comments received.
Committee sought clarification on a number of
matters and there was considerable discussion concerning which costs are
covered by developers locally and which are covered Town-wide. There was a
suggestion that the allocation of costs for four-lane roads and bridges should
be the same for both.
There was discussion surrounding the proposed
transition policy and whether fourteen (14) days from the date of enactment of
the 2008 Town Wide Hard and Area Specific Development Charge By-laws was
sufficient time. It was noted that the time limit is short so as to capture
only those developers that are very near completion.
There was discussion concerning the impact of
the proposed By-laws on developers in the Langstaff area.
Moved by Mayor F. Scarpitti
Seconded by Regional Councillor J. Jones
That
the deputation by Mr. P. O’Hanlon, on behalf of Angus Glen Developments Inc.,
regarding the proposed 2008 Development Charge By-laws, be received; and
That
the letter dated June 6, 2008
from Mr. M. Montgomery, on behalf of Angus Glen Development Inc. requesting the
Town to eliminate the Area Specific Development Charge By-law for Area 47A, be
received; and further,
That
consideration of the following recommendation be deferred to the June 16, 2008 meeting of
General Committee in order to allow staff to report back on the implications of
amending the cost-sharing policies for third and fourth lanes on bridges and
roads:
“That the report “Proposed 2008 Town Wide Hard and Area Specific
Development Charges” be received; and,
That the summary responses to the comments
from the public and the development community be received for information; and,
That the policy excluding local services from the calculation
of development charges, with the exception of East Precinct and South
Unionville–Helen Avenue be approved; and,
That no further public meeting is required under Section 12 of the Development Charges Act 1997; and,
That the minutes of the May 27, 2008 Development Charges Public Meeting
be approved; and,
That Council approve the development charge background study prepared
by Hemson Consulting Ltd. dated May 2008; and,
That it is Council’s intent to ensure that the increase in the need for
services to service anticipated development will be met; and,
That it is Council’s intent that infrastructure related to post 2021
development identified in the background study shall be paid for by development
charges or other similar charges; and,
That Council recognizes that there are operating costs associated with
the implementation of the capital program; and,
That the Town Wide Development Charge By-law and the Area 4 Don
Mills/Browns Corner Industrial Area Specific Development Charge By-law include
a clause that sets out the development charges payable by East Markham
Non-Profit Housing Inc, at the 2004 by-law rates, indexed to January 1, 2008; and,
That the Town of Markham Development Charge By-laws, as
amended, be brought forward to the June 10, 2008 Council Meeting for adoption by Council; and
further,
That staff be directed to do all things
necessary to give effect to this report.”
CARRIED
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Moved by
Regional Councillor T. Wong
Seconded by
Regional Councillor J. Jones
That the
Committee resolve in camera to discuss a confidential personnel matter. (2:00 p.m.)
CARRIED
Moved by
Regional Councillor G. Landon
Seconded by
Deputy Mayor J. Heath
That the
Committee rise (3:20 p.m.)
CARRIED
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ADJOURNMENT
The Committee
adjourned at 3:20 p.m.